Podcast
Questions and Answers
What is the advertising requirement for posts from salary level 9 and higher?
What is the advertising requirement for posts from salary level 9 and higher?
All posts from salary level 1 to 4 are only advertised using Departmental Circulars.
All posts from salary level 1 to 4 are only advertised using Departmental Circulars.
True
What must be considered when determining the suitability of a candidate for a vacant post?
What must be considered when determining the suitability of a candidate for a vacant post?
Merit, efficiency, skill, and employment equity principles
Posts from salary level 4 to 8 must be advertised in one local newspaper and one __________ newspaper most widely read in the particular region.
Posts from salary level 4 to 8 must be advertised in one local newspaper and one __________ newspaper most widely read in the particular region.
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Match the salary levels with their respective advertising requirements:
Match the salary levels with their respective advertising requirements:
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Which external media is NOT mentioned for advertising posts from salary level 9 and higher?
Which external media is NOT mentioned for advertising posts from salary level 9 and higher?
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The selection process is initiated before the advertisement closes.
The selection process is initiated before the advertisement closes.
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How are applications affected by a new advertisement or re-advertisement?
How are applications affected by a new advertisement or re-advertisement?
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What should the selection interview questions be based on?
What should the selection interview questions be based on?
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Candidates are allowed to discuss interview questions with individuals not on the selection committee.
Candidates are allowed to discuss interview questions with individuals not on the selection committee.
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What language must all interviews be conducted in?
What language must all interviews be conducted in?
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The duration of the interview process should ideally not exceed _____ hours.
The duration of the interview process should ideally not exceed _____ hours.
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Match the following aspects of the interview process with their correct descriptions:
Match the following aspects of the interview process with their correct descriptions:
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Which of the following is true regarding recruitment agencies?
Which of the following is true regarding recruitment agencies?
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Recruitment agencies can be used to identify candidates from designated groups without following normal procedures.
Recruitment agencies can be used to identify candidates from designated groups without following normal procedures.
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What must bursary holders do after obtaining their qualifications?
What must bursary holders do after obtaining their qualifications?
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Print Media Advertising is a vital part of the recruitment process because it helps attract the most suitable candidates for the __________ post.
Print Media Advertising is a vital part of the recruitment process because it helps attract the most suitable candidates for the __________ post.
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Match the following recruitment methods with their descriptions:
Match the following recruitment methods with their descriptions:
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Which principle should NOT be included when compiling job advertisements?
Which principle should NOT be included when compiling job advertisements?
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Advertisements must provide a clear indication of the job requirements.
Advertisements must provide a clear indication of the job requirements.
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The advertisement must be aligned with the __________ requirements of the job.
The advertisement must be aligned with the __________ requirements of the job.
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What should a roleplayer do if they detect a conflict of interest?
What should a roleplayer do if they detect a conflict of interest?
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A Chairperson can continue overseeing the process even if they have a conflict of interest.
A Chairperson can continue overseeing the process even if they have a conflict of interest.
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What should roleplayers declare in writing during the selection processes?
What should roleplayers declare in writing during the selection processes?
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The shortlisting process begins after the advertisement and the __________ date.
The shortlisting process begins after the advertisement and the __________ date.
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Match the following aspects of the selection process to their descriptions:
Match the following aspects of the selection process to their descriptions:
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What should roleplayers do to avoid favoritism or nepotism?
What should roleplayers do to avoid favoritism or nepotism?
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All roleplayers are allowed to communicate freely with applicants during the selection process.
All roleplayers are allowed to communicate freely with applicants during the selection process.
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What happens if all roleplayers are recused during the selection process?
What happens if all roleplayers are recused during the selection process?
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What must be checked before an offer of appointment can be made?
What must be checked before an offer of appointment can be made?
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The Department is not required to comply with supply chain management procedures when vetting candidates' qualifications.
The Department is not required to comply with supply chain management procedures when vetting candidates' qualifications.
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What happens if a candidate provides false qualifications during the vetting process?
What happens if a candidate provides false qualifications during the vetting process?
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Candidates must provide at least ______ character references for their application.
Candidates must provide at least ______ character references for their application.
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Match the following terms with their descriptions:
Match the following terms with their descriptions:
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What should be done if additional information is required during a reference check?
What should be done if additional information is required during a reference check?
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The costs incurred in the vetting process of qualifications are the responsibility of the candidate.
The costs incurred in the vetting process of qualifications are the responsibility of the candidate.
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Who reserves the right to disqualify a candidate based on negative remarks in reference checks?
Who reserves the right to disqualify a candidate based on negative remarks in reference checks?
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Study Notes
Recruitment Methods
- Service Provider Procurement: Can be used for vacant posts in the Professional and Senior Management Services Cadre.
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Study Assistance: This method applies to departmental bursary holders who are required to render service to the department after completing their studies.
- Candidates may be offered permanent appointments or released from their contractual obligations without penalties if no suitable post is available.
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Recruitment Agencies: Can be used as intermediaries between the department and potential employees, subject to the availability of funds.
- Can be used to identify candidates from designated groups like disabled individuals.
- Can also be used for recruiting temporary contract employees.
Print Media Advertising
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Principles for Compiling Advertisements:
- Advertisements should avoid favouring, prejudicing, or discriminating, unless within legal employment equity parameters.
- Aligned with the job requirements, job description, job evaluation process, and the applicable Code of Remuneration.
- Clearly indicate the requirements that must be met.
- Attract the widest pool of candidates cost-effectively.
- Promote staff mobility, utilization, and career development opportunities.
- Use clear and simple language to enhance employment equity.
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Criteria for Advertising Vacant Posts:
- Salary Level 9 and Higher: Advertised nationally and locally, including the DPSA vacancy circular. Use external media like Sunday Times, Illanga, Natal Mercury, Natal Witness, and one widely read local newspaper.
- Salary Level 4 to 8: Advertised within the province using one local newspaper and one IsiZulu newspaper widely distributed in the region/office.
- Salary Level 1 to 4: Advertised using departmental circulars, the departmental website, and notice boards.
Selection Process
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Principles of Selection:
- Department aims for a representative workforce through transparent, objective, fair, and efficient practices.
- Candidate suitability is determined using merit, efficiency, skill, and employment equity principles, considering the specific appointment requirements.
- Any conflicts of interest should be reported to the chairperson and may lead to recusal of the roleplayer.
- Proceedings are confidential and communication with applicants is limited to invitation confirmations.
- Roleplayers remain unchanged throughout the shortlisting and selection interview processes.
- Role players must declare in writing that they have no personal interests or gain in the process and will maintain confidentiality.
Shortlisting and Selection Interview Process
- Shortlisting: Takes place after the advertisement closing date.
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Setting of Selection Interview Questions:
- Questions prepared and adopted by the selection interview committee on the day of the interview.
- Derived from the advertisement of the post.
- Designed to gather information and not to confuse or entrap the candidate.
- Aligned with the competencies and knowledge required for the post.
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Selection Interview Process:
- Conducted in a structured manner.
- Conducted in English, with arrangements for interpreters for official languages when necessary.
- Questions remain unchanged throughout the interview process.
- Specific and to the point, ideally not exceeding one hour.
- All roleplayers maintain confidentiality and discretion during the process.
Additional Assessment Techniques
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Presentations, Computer Competency Tests, Psychometric and Competency Assessments:
- Used to assess candidates’ skills, knowledge, and competence in specific areas relevant to the post.
- Compliance with relevant supply chain management procedures must be ensured when using external service providers.
Vetting and Reference Checks
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Reference Checks:
- Conducted on at least two references provided by the applicant using Annexure C before an offer of appointment.
- Additional information can be obtained only with written consent from the candidate.
- Candidate can be disqualified for employment if negative remarks arise during reference checks.
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Vetting of Qualifications and Personal Information:
- Department verifies candidates’ educational qualifications and personal information, with the candidate’s consent.
- If qualifications are found invalid or information is false, the offer of employment is withdrawn.
- Costs for vetting are borne by the department.
- Compliance with relevant supply chain management procedures must be ensured when using external service providers.
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Description
This quiz covers various recruitment methods, including service provider procurement, study assistance for bursary holders, and the role of recruitment agencies. It also addresses the principles for compiling advertisements to ensure fairness and compliance with employment regulations.
