Project Management Overview

Human Resource Management

• Effective use of team members is crucial for project success.
• Key processes include:
  • Developing the human resource plan: Documentation of roles, responsibilities, and reporting structures.
  • Acquiring the project team: Assigning necessary personnel to the project.
  • Developing the project team: Enhancing individual and group skills for better performance.
  • Managing the project team: Monitoring performance, motivating members, providing feedback, and resolving conflicts.

Project Communications Management

• Involves sharing project information with stakeholders.
• Key processes include:
  • Identifying stakeholders: Recognizing everyone impacted by the project and managing their relationships.
  • Planning communications: Assessing information needs of stakeholders for effective communication.
  • Distributing information: Timely dissemination of relevant project information to stakeholders.
  • Managing stakeholder expectations: Addressing needs and resolving issues through effective communication.
  • Reporting performance: Gathering and distributing performance metrics, including status updates and forecasts.

Risk Management

• Entails identifying, analyzing, and responding to risks to achieve project objectives.
• Often neglected but can significantly enhance project success.
• Key processes include:
  • Identifying risks: Documenting potential risks that could impact the project.
  • Performing qualitative risk analysis: Ranking risks based on their likelihood and potential impact.
  • Performing quantitative risk analysis: Numerically assessing the effects of risks on project goals.
  • Planning risk responses: Developing strategies to mitigate threats and capitalize on opportunities.
  • Monitoring and controlling risks: Continuously tracking risks and adapting strategies as necessary.

Procurement Management

• Focuses on acquiring necessary goods and services from external sources.
• Key processes include:
  • Planning procurements: Determining what and when to procure.
  • Conducting procurements: Engaging with sellers, selecting vendors, and formalizing contracts.
  • Administering procurements: Managing relationships with vendors and monitoring contract adherence.
  • Closing procurements: Finalizing contracts and addressing any outstanding issues.

Integration Management

• Coordinates multiple project management knowledge areas throughout the project lifecycle.
• Ensures synchronization of project elements for successful completion.
• Key processes include:
  • Developing the project charter: Collaboration with stakeholders to authorize the project formally.
  • Developing the project management plan: Integrating various plans into a coherent framework.
  • Directing and managing project execution: Implementing activities outlined in the management plan.
  • Monitoring and controlling project work: Evaluating performance against project objectives.
  • Performing integrated change control: Managing any changes affecting project deliverables and processes.
  • Closing the project or phase: Finalizing all activities and formally concluding the project or its phase.