Podcast
Questions and Answers
Which project phase involves creating a Responsibility Assignment Matrix (RAM)?
Which project phase involves creating a Responsibility Assignment Matrix (RAM)?
- Closing Phase
- Planning Phase (correct)
- Executing Phase
- Initiating Phase
What is the primary purpose of the 'Project Roles and Responsibilities' document?
What is the primary purpose of the 'Project Roles and Responsibilities' document?
- To track project progress and milestones.
- To outline the project budget and financial allocations.
- To establish communication protocols among stakeholders.
- To define each team member's role and expectations. (correct)
In the context of project team planning, what does RACI stand for?
In the context of project team planning, what does RACI stand for?
- Reviewed, Approved, Communicated, Implemented
- Responsible, Accountable, Consulted, Informed (correct)
- Recommended, Authorized, Coordinated, Integrated
- Recorded, Archived, Circulated, Updated
What is the purpose of creating a Project Organization Chart?
What is the purpose of creating a Project Organization Chart?
What is the role of a Resource Manager in project team planning?
What is the role of a Resource Manager in project team planning?
Why is it important for project team members to know their roles and what is expected of them?
Why is it important for project team members to know their roles and what is expected of them?
What document outlines the HR needs for a project?
What document outlines the HR needs for a project?
Which deliverable is directly associated with 'managing the human resources aspects of the project?'
Which deliverable is directly associated with 'managing the human resources aspects of the project?'
Which document serves as a common form of Responsibility Assignment Matrix (RAM)?
Which document serves as a common form of Responsibility Assignment Matrix (RAM)?
According to the RACI matrix, what does 'A' stand for?
According to the RACI matrix, what does 'A' stand for?
During which project phase are project team members typically brought into the project?
During which project phase are project team members typically brought into the project?
What should a project manager determine using a project schedule when creating project HR requirements?
What should a project manager determine using a project schedule when creating project HR requirements?
For globally dispersed project teams, beyond the challenges and opportunities of being remote, what additional aspect needs consideration?
For globally dispersed project teams, beyond the challenges and opportunities of being remote, what additional aspect needs consideration?
Which of the following documents is NOT directly related to project team planning?
Which of the following documents is NOT directly related to project team planning?
What does the acronym 'RAM' stand for in project management?
What does the acronym 'RAM' stand for in project management?
Flashcards
Responsibility Assignment Matrix (RAM)
Responsibility Assignment Matrix (RAM)
A planning tool to clarify planned involvement of people in a project.
Project Roles and Responsibilities document
Project Roles and Responsibilities document
Document outlining expected behaviors and tasks for project participants.
Project Organization Chart
Project Organization Chart
Shows the high-level reporting structure. Displaying who reports to whom.
Project HR Requirements document
Project HR Requirements document
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RACI Chart
RACI Chart
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Study Notes
- Project Team Planning
The Project Life Cycle (PLC)
- Initiating Phase: starting the project
- Planning Phase: stakeholder, scope, schedule, budget, team, quality, risk, communications and procurement planning
- Executing Phase: executing, monitoring, and controlling the plan, managing disruptions, and human resources
- Closing Phase: closing the project
Agenda
- Who will work on the project?
- How will the project be organized?
Creating the Project HR Requirements
- Project team members need to be brought into the project in order to complete required activities once project plans are created.
- A Project Manager should know where to acquire team members from, and advantages / disadvantages of each.
- With the Project Schedule, the types and timing of required human resources is determined
- Projects acquire human resources needed through a Resource Manager, and HR needs are documented in a Project HR Requirements document.
#1 The Project Roles and Responsibilities document
- Project team members must know their role and what is expected of them on a team that is beginning to form
- Project Roles and Responsibilities document is used to document this information
Creating the Project Roles and Responsibilities
- The document lists each team member and a detailed description of their project role
#2 The Responsibility Assignment Matrix
- The matrix clarifies the planned involvement of people
- A Responsibility Assignment Matrix (RAM) is another planning tool
- A common form of RAM is called a RACI Chart
- RACI stands for four different involvements that a person may have:
- Responsible
- Accountable
- Consulted
- Informed
The Responsibility Assignment Matrix (RACI Chart)
- The RACI provides information to those working on the project
- RACI Chart must define the involvement of team members by defining who is accountable, responsible, consulted, and informed for the deliverables of the project
#3 The Project Organization Chart
- Organizations often use the charts to demonstrate structure within the company and the positions reporting relationships
- Charts are used for projects, especially very large and complex ones
Key Concepts
- Acquire the human resources needed to complete the project
- Define the roles and responsibilities of each team member
- Define the involvement of team members (accountable, responsible, consulted, and informed for deliverables.)
- Create a Project Organization Chart demonstrating the organization of the project.
- Remote project teams present both benefits and challenges and must consider strategies for both.
- Globally dispersed project teams face unique circumstances and must consider strategies for international project team success.
Key Terminology
- Project HR Requirements
- Project Organization Chart
- Project Roles and Responsibilities
- RACI Chart
- Responsibility Assignment Matrix
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