Professional Practice & Standards - Week 6

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Questions and Answers

What is the primary goal of the control tower PMO?

  • To prevent project managers from testing new methodologies
  • To overstaff project teams for better output
  • To improve project execution and safeguard the profession (correct)
  • To downgrade project management standards

Which type of PMO is designed to provide ongoing training to project managers?

  • Control tower PMO
  • Weather station PMO
  • Command and control centre PMO
  • Resource pool PMO (correct)

Which question is NOT typically addressed by a project management office?

  • Which projects are facing major issues?
  • How are we doing in terms of cost?
  • How are our projects progressing?
  • What are the industry trends? (correct)

What role does the PMO staff play in supporting project managers?

<p>They act as consultants and trainers (D)</p> Signup and view all the answers

What is a key function of the weather station PMO?

<p>To assess and predict project success unbiasedly (A)</p> Signup and view all the answers

Which aspect is addressed by both the control tower and the resource pool PMOs?

<p>Establishing best practices and standards (C)</p> Signup and view all the answers

How does a command and control centre PMO differ from other types?

<p>It provides real-time data for project adjustments (D)</p> Signup and view all the answers

What is NOT a benefit of the resource pool PMO?

<p>Actively discouraging project management skills development (B)</p> Signup and view all the answers

What is one of the primary goals of a weather station PMO?

<p>To keep a close watch on project progress (B)</p> Signup and view all the answers

Which of the following describes a function of a PMO?

<p>Facilitating resource management and training (C)</p> Signup and view all the answers

What misconception does a PMO help to prevent regarding project managers?

<p>Elevating technical personnel to project manager levels (D)</p> Signup and view all the answers

Which PMO type is focused on tracking project progress?

<p>Weather station PMO (D)</p> Signup and view all the answers

What does a PMO standardize?

<p>Project related governance processes (B)</p> Signup and view all the answers

Which of the following is a responsibility of a PMO?

<p>Assist in project communication (D)</p> Signup and view all the answers

What common issue does a PMO help to address regarding executive involvement?

<p>Enhancing executive's understanding of project needs (D)</p> Signup and view all the answers

Which factor is essential for a PMO to adequately track project resources?

<p>Clear acceptance criteria linked to strategy (B)</p> Signup and view all the answers

Flashcards

Control Tower PMO

A PMO focused on improving project execution and safeguarding project management.

Resource Pool PMO

A PMO that provides trained project managers and upskills project professionals.

Project Management Questions (Control Tower)

Questions regarding project progress, costs, problems, and contingency plans.

PMO

Project Management Office - an organizational unit that supports project management.

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Weather Station

A type of PMO that monitors projects and provides data to senior management.

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Project Progress

The status and performance of a project in terms of schedule and budget.

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PMO Goals

Improving project execution, best practice usage, and skill development.

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Project-Specific Questions

Questions about project progress, budget, problems, and contingency plans in relation to each unique project.

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Project Management Office (PMO)

A management structure that standardizes project governance, facilitates resource sharing, and promotes use of methodologies, tools, and techniques.

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PMO benefits

PMOs prevent PMs from misunderstanding organizational systems, ensure clear acceptance criteria based on strategy, avoid selecting project managers only from technical experts, provide executive support, and prevent resource tracking issues.

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PMO functions

PMOs provide clarity, standardization, reporting, training, resource management, and support to project managers. It helps projects plan, track, initiate, control, and manage them effectively.

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PMO responsibilities

PMOs help, advise, review, facilitate, audit/QA, and mentor project managers to support all aspects from planning to execution and communication.

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PMO types

PMOs can be structured as weather stations, control towers, resource pools, or command and control centers based on the organizational setup.

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Weather station PMO

A PMO type that closely monitors project progress.

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Project organizational structure

The way a company sets up project teams and responsibilities.

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Study Notes

Professional Practice & Standards - Week 6

  • PMO (Project Management Office): A management structure that standardizes project-related processes, resources, methodologies, tools, and techniques. It facilitates sharing of information.
  • PMO Functions:
    • Training & Support
    • Clarity
    • Standardization
    • Resource management
    • Reporting
  • PMO Responsibilities (PMO Manager):
    • Help: Advise, Review, Facilitate, Audit/QA, Mentor/Coach, Strategic planning, Train PMs, Manage Project Knowledge
    • Plan: Plan, Track, Initiate, Control
    • Project Manager: Manage, Execute, Estimate, Organise, Communicate
  • PMO Types:
    • Weather Station: Closely monitors project progress, typically focuses on tracking projects for senior management.
    • Control Tower: Unbiased predictions about project success. Addresses questions like progress, cost, and contingency plans.
    • Resource Pool: Provides a core group of trained project managers and professionals, like an academy, improving project management skills and status within the organization.
    • Command and Control Centre: Has direct power over projects. Makes decisions, enforces alignments with organizational strategy and ensures compliance with procedures. Can recommend changes and even terminate projects.
  • Concerns Addressed by PMOs:
    • PMs failing to comprehend the complete system of a projectized organization.
    • Lack of clear acceptance criteria aligning with organizational strategy.
    • Promoting the best technical personnel to project manager level without considering project management skills.
    • Lack of executive support for/understanding of projects.
    • Lack of accurate project resource tracking.

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