Questions and Answers
All procurement activities must be planned outside the approved budget of the Procuring Entity.
False
Only procurement projects that are crucial to the discharge of governmental functions can be included in the Annual Procurement Plan.
True
Modifications to procurement can be made without any need for approval from the GPPB.
False
The Annual Procurement Plan must consider provisions for foreseeable emergencies based on historical records.
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Procurement can start even if it is not in accordance with the approved Annual Procurement Plan.
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Failure to update the Certificate with current Class 'A' eligibility documents results in the automatic renewal of its validity.
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Bidders have the right to submit their bids at any time after the specified closing date in the Bidding Documents.
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The PhilGEPS allows for the electronic submission of eligibility requirements and bids.
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Only technical proposals that fail to meet the minimum technical requirements will be opened by the BAC.
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An update of all procurement contracts must be posted on the PhilGEPS bulletin board.
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The system supports the approval process for purchase orders before any payment is processed.
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The PhilGEPS is optional for all Procuring Entities and can be used at their discretion.
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The electronic bid submission includes a mechanism for notifying suppliers of bid receipt.
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Purchase orders can be generated only from completed contracts.
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The system allows for the electronic transfer of funds directly to suppliers without approval.
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The electronic bid evaluation process includes the creation of electronic bid forms.
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The system is designed to only facilitate fund transfers between Procuring Entities and suppliers.
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PhilGEPS covers types of procurement for Goods, Infrastructure Projects, and Consulting Services.
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The Chairperson of the BAC can vote at any time during the meeting.
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The BAC is required to invite at least two observers from relevant private groups during its proceedings.
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Observers invited to BAC proceedings have the right to vote on decisions made.
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The BAC's decisions are valid only if there is a quorum present at the meeting.
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Videoconferencing can be used by the BAC to hold meetings with a majority present.
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The Vice-Chairperson of the BAC is a regular member of the BAC.
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The term 'permanent' refers to temporary positions within the Procuring Entity.
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The Chairperson of the BAC must be the highest-ranking official of the Procuring Entity.
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Every member of the BAC must hold a plantilla position within the concerned Procuring Entity.
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Barangay BACs must consist of either three or four regular members.
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The Punong Barangay is considered the Local Chief Executive for the BAC.
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Alternate BAC members must possess different qualifications than the original members.
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Original BAC members do not receive honoraria when absent.
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Study Notes
Procurement Planning and Budgeting
- Procurement must align with approved budgets of the Procuring Entity and should be carefully planned.
- The Annual Procurement Plan (APP) should include only those projects crucial for government operations.
- Infrastructure Projects within the APP must consider optimal timing and phasing of activities to lower costs.
Procurement Compliance and Electronic Systems
- No procurement can occur without adherence to the approved APP, including approved modifications.
- Electronic systems are to facilitate fund transfers and procurement tracking, generating purchase orders from various procurement documents.
PhilGEPS and Bidding Procedures
- All Procuring Entities must utilize the PhilGEPS platform for procurement processes.
- Registered bidders can submit bids any time prior to the closing date specified in the Bidding Documents.
- The PhilGEPS ensures the electronic submission of eligibility requirements, generating acknowledgments for received bids.
Bids Opening and Contract Management
- The Bid Evaluation Committee (BAC) holds exclusive authority to open bids.
- Only financial proposals from bidders meeting technical requirements will be opened.
- All updates concerning procurement contracts must be posted on the PhilGEPS bulletin board, encompassing contract status and awardee details.
Composition and Role of BAC
- BAC for Local Government Units comprises representatives from various local offices and designated end-user units.
- The Chairperson of the BAC must hold at least a third-ranking position within the Procuring Entity.
- Alternate BAC members may be designated to ensure participation when original members are absent.
Observers in Procurement Process
- To ensure transparency, the BAC must invite observers from recognized private groups relevant to the procurement sector during key bidding phases.
- Observers do not hold voting rights but contribute to the oversight of the bidding process.
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Description
Test your knowledge on the 2016 Revised Implementing Rules and Regulations, focusing on procurement planning and budgeting. This quiz will explore key concepts and requirements outlined in the document, ensuring a clear understanding of procurement processes.
