Power Automate Approval Use Cases
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Questions and Answers

What is the primary function of an Approvals action within a Power Automate flow?

  • To directly update a SharePoint item with approval status.
  • To trigger a flow when a document is posted to a temporary location.
  • To automatically post documents to a SharePoint site.
  • To generate and send an approval request email to a designated user. (correct)

In a typical approval flow, where might a user post a document that requires approval?

  • Inside the Power Automate portal
  • In an email that is sent out to a customer.
  • Directly to the final SharePoint location.
  • To a temporary location, such as a SharePoint list. (correct)

What is the role of the Condition action in an approval flow?

  • To post the approved document directly to its final location.
  • To ensure the document's format is correct prior to approval
  • To determine the appropriate next steps based on the approval response. (correct)
  • To generate the approval request email.

What is the purpose of the 'Start an approval' action in a Power Automate flow?

<p>To begin an approval process and generate the request to a specific approver (B)</p> Signup and view all the answers

In the example flow, what action is taken in the 'If no' branch of a Condition action?

<p>The SharePoint item is updated to reflect the rejection. (B)</p> Signup and view all the answers

How are Power Automate flows typically stored and accessed?

<p>In the cloud. (C)</p> Signup and view all the answers

What platform does not have a version of the Power Automate interface?

<p>MacOS (D)</p> Signup and view all the answers

What is the primary benefit of Power Automate and Power Apps being based in the cloud?

<p>It enables them to work together effectively with Microsoft Dataverse. (D)</p> Signup and view all the answers

Which of the following is NOT a method for creating a flow in Power Automate?

<p>Importing flow definitions from a JSON file (A)</p> Signup and view all the answers

What is the primary distinction between Power Automate Desktop and the mobile app interface of Power Automate?

<p>The desktop app enables automation of repetitive desktop tasks, whereas the mobile app mainly provides access and management of cloud flows. (A)</p> Signup and view all the answers

In the context of cloud flows, what is the fundamental difference between an 'automated' and an 'instant' flow?

<p>Automated flows are initiated automatically by system events; instant flows are triggered by a user. (C)</p> Signup and view all the answers

Which of these actions is a unique capability of Power Automate Desktop, not typically found in cloud flows?

<p>Ability to capture and repeat user keyboard and mouse actions. (D)</p> Signup and view all the answers

Which of the following scenarios best describes the use case for a 'scheduled cloud flow'?

<p>Automating a data backup process at a set time every day. (C)</p> Signup and view all the answers

What functionality of Power Automate Desktop addresses the challenge of automating tasks in legacy applications?

<p>The ability to capture user interface actions, including those in terminal emulators. (A)</p> Signup and view all the answers

Which section in Power Automate portal provides the entry points for creating flows with pre-configured solutions for different needs?

<p>Start from a template section (B)</p> Signup and view all the answers

How do mobile apps interact with Power Automate cloud service according to the content?

<p>They enable users to view, modify, and execute cloud flows, and launch instant flows. (B)</p> Signup and view all the answers

What should a developer select to create a flow that is automatically triggered by the creation of a document in a service?

<p>An automated cloud flow trigger. (D)</p> Signup and view all the answers

What is the correct process to create 'desktop flows' according to the text?

<p>By opening or downloading the Power Automate Desktop app. (D)</p> Signup and view all the answers

Flashcards

Approvals in Power Automate

A process that requires users to seek approval from a superior before completing a task, often used for document submissions and email sending.

Temporary Post for Approval

A temporary location, such as a SharePoint list, where users can submit documents for approval.

Approvals Action

An action within a Power Automate flow that triggers an email request for approval, sent to a designated user.

Approval Tile

A tile on the user's Power Automate portal that displays pending approval requests, giving them easy access to review and respond.

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Approval Response

The process by which an approver responds to an approval request, either by approving or rejecting the document.

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Condition Action

A Power Automate action that evaluates the approver's response and executes different actions based on whether the approval was granted or rejected.

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Power Automate Portal

A web-based platform used to access and manage Power Automate flows, stored in the cloud, making them accessible to other Microsoft services like Power Apps and Dataverse.

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Power Automate Mobile

Mobile versions of Power Automate available for Android, iOS, and Windows Phone, allowing users to access and manage flows on the go.

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Instant flow

A type of Power Automate flow that triggers based on user actions, such as pressing a button or selecting a file in the Power Automate mobile app.

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Scheduled flow

A type of Power Automate flow that triggers based on pre-defined schedules, like daily or weekly.

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Automated flow

A type of Power Automate flow that triggers based on events happening in other applications or services, like receiving a new email, or a file being uploaded to a cloud storage.

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Starting a flow from blank

A method of creating Power Automate flows, where you select a trigger first, and then add actions to fulfill the flow's objective.

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Starting a flow from template

A method of creating Power Automate flows, where you choose from a collection of pre-built templates for specific purposes.

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Starting a flow from connector

A method of creating Power Automate flows, where you choose a connector to a specific application or service, and then build the flow around that connection.

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Power Automate Desktop

A version of Power Automate designed for automating desktop tasks, using features like recording mouse and keyboard actions.

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Automate desktop tasks with Power Automate Desktop

Automate tasks performed by virtually any application, including legacy apps and terminal emulators, using Power Automate Desktop.

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Power Automate templates

A collection of pre-built flows on the Power Automate portal, offering a starting point to design your automation.

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Study Notes

Approval Use Cases in Power Automate

  • Document Approval: Flows can approve documents before posting to SharePoint or sending emails to customers.
  • Triggered by Temporary Post: User uploads documents to a temporary location (e.g., SharePoint list).
  • Approval Request Email: A generated email prompts the designated approver.
  • Approval Tile: A notification appears on the approver's Power Automate portal.
  • Approval/Rejection Response: Approver accepts or rejects the request.
  • Conditional Action: Based on approval choice, updates SharePoint item.
  • Email Generation: If approved, the flow generates the email.
  • Approval Registration: SharePoint item updated to reflect approval/rejection.

Power Automate Apps

  • Power Automate Portal: A cloud-based service, accessible through a web portal storing flows.
  • Power Automate Mobile Apps: Android, iOS, and Windows Phone apps provide access to cloud flows and Power Automate data.
  • Power Automate Desktop: Desktop application for automating tasks, distinct from cloud flows.
    • Desktop Tasks: Automates repetitive desktop tasks.
    • Keyboard/Mouse Recording: Can record UI actions and save as flow for repeating actions.
    • Application Interactions: Performs actions in various apps (including emulators and legacy apps), manipulates files/folders etc.

Creating Power Automate Flows

  • Three Basic Creation Methods:
    • Scratch: Select a trigger and add actions.
    • Template: Choose from pre-built templates (e.g., approvals, remote work).
    • Connector: Start with a connector and build from there.

Cloud Flow Types

  • Automated Flow: Triggered by a connector activity (e.g., creating a document).
  • Instant (Button) Flow: Triggered by user action (e.g., mobile app button, file selection).
  • Scheduled Flow: Launches at a specified date/time (either once or repeatedly).
  • Desktop Flow: Power Automate Desktop application.

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Description

Explore various approval use cases in Power Automate, such as document approval, triggered by temporary posts, and the resulting actions based on approver responses. This quiz will test your understanding of how to effectively manage approval processes using Power Automate tools.

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