Power Automate Flows and Templates Overview

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Questions and Answers

What is the primary purpose of Power Automate's flow templates?

  • To simplify the creation of flows for inexperienced users (correct)
  • To limit the number of connectors available for use
  • To create unique software applications without any integration
  • To provide advanced programming features for professional developers

Which of the following functionalities does the Power Automate tool NOT provide directly?

  • Templates for notifying users about certain events
  • Access to external databases for data storage (correct)
  • Basic flow creation for common tasks
  • Integration between Microsoft Forms and Outlook

When a user selects a flow template tile in Power Automate, what information is NOT provided?

  • Summary of tasks performed by the flow
  • Connectors that the flow will utilize
  • List of applications that cannot be integrated (correct)
  • Name of the flow's author

What action must a developer take after viewing the detail screen of a selected flow template?

<p>Enter details into the canvas to configure the flow (C)</p>
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Which of the following best describes the audience that Power Automate is primarily designed for?

<p>Citizens engaged in basic automation tasks without coding experience (C)</p>
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What is a unique feature of templates in Power Automate?

<p>They provide a visual representation of flow triggers and actions (A)</p>
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In the context of Power Automate, what role do connectors play?

<p>They enable integration between different applications and services (D)</p>
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Which example correctly demonstrates a use case for the Power Automate flow template?

<p>Receiving Outlook notifications when a new email arrives (C)</p>
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What is a major limitation of the generic template provided in the workspace canvas for notifying when a student completes a quiz?

<p>The developer must fill in specific information like form and message. (A)</p>
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Which of the following functionalities does the enhanced template provide compared to the basic notification template?

<p>Storing students' quiz responses in a SharePoint list. (C)</p>
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What does the 'Choose an operation' dialog box allow developers to do?

<p>Add additional tasks to the flow. (D)</p>
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Which of the following categories would you find a template for generating notifications within the Power Automate portal?

<p>Notifications (B)</p>
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When selecting templates in Power Automate, what is indicated by the 'Top picks' category?

<p>A selection of the most popular flow templates. (C)</p>
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What action is specifically associated with the button category in Power Automate templates?

<p>Instigates instant flows via manual button clicks or taps. (B)</p>
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What type of flow would likely be included in the 'Mobile' category of Power Automate?

<p>Flows specifically designed for mobile client interactions. (B)</p>
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Which flow category would include templates that replicate or share information across platforms?

<p>Sync (C)</p>
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In what way can the Power Automate templates be customized by developers?

<p>Developers can adjust parameters such as subject lines and actions. (A)</p>
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What different user-shared category allows users to see templates from their organization in Power Automate?

<p>Shared with Me (C)</p>
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Flashcards

Power Automate Templates

Pre-built solutions for common tasks that utilize multiple applications and services.

Citizen Developers

Using connectors and templates, Power Automate allows developers to create automated workflows between different applications, without writing complex code.

Connectors

Tools that allow Power Automate flows to interact with different applications and services. Think of them as bridges between different platforms.

Flow Trigger

The starting point of a flow, triggered by a specific event. Can be a new email, a file change, or a scheduled time.

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Flow Actions

Specific actions that the flow performs, triggered by a trigger. They can be sending emails, updating data, or notifying users.

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Power Automate Canvas

A visual representation of the flow's trigger, actions, and their order.

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Customizing Flows

Customize a template to suit specific needs by adding additional actions or modifying existing ones.

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Notify me in Outlook when a student completes a quiz template

Power Automate template designed to send an Outlook email when a student submits a quiz in Microsoft Forms.

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Workspace Canvas

A visual representation of a Power Automate flow's steps, showing how data flows through the process.

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Add an Action / New Step Button

A feature that allows developers to add additional tasks to existing Power Automate flows.

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Choose an Operation Dialog Box

A dialog box that appears when you click the 'Add an action' button, allowing you to choose from a variety of actions to add to your flow.

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Templates Screen

A section in the Power Automate portal where you can find and browse through hundreds of pre-built automation templates.

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Button Flows

Power Automate templates designed to instantly trigger a workflow with a single click or tap.

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Mobile Flows

Power Automate templates designed for use on mobile devices.

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Email Flows

Power Automate templates that automate common tasks involving email, such as sending, receiving, or filtering messages.

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Social Media Flows

Power Automate templates that automate tasks specific to social media applications.

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Sync Flows

Power Automate templates that automate tasks involving file synchronization, including copying, moving, or syncing files between different accounts or locations.

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Study Notes

Power Automate Flows and Templates

  • Power Automate is a tool for creating flows (automated processes) that connect various Microsoft and third-party apps.
  • It's designed for both expert and novice users (citizen developers).
  • Templates simplify flow creation.
  • Templates use pre-built combinations of connectors (app integrations).

Flow Template Use Cases

  • Templates automate common business tasks across multiple apps/services.
  • Template tiles display summary info (tasks, author, trigger type, connectors used).
  • Templates handle complex tasks—for example, notifying via Outlook when a quiz is completed using Microsoft Forms.
  • Templates can trigger multiple actions in response to a single event. (e.g., a quiz completion triggers notification and stores the response in SharePoint).

Flow Template Customization

  • Templates provide a starting point; details (e.g., form name, email content) need user input.
  • Users can modify existing templates or create new flows from scratch.
  • Users extend templates using the "Add an action" and "New step" options to add more actions.

Power Automate Template Categories

  • All flows: All available templates.
  • Top picks: Most popular templates.
  • Shared with me: Templates shared by other users.
  • Remote work: Templates for remote users.
  • Approval: Templates for manager approvals.
  • Button: Templates triggered by button clicks.
  • Visio: Templates using Visio designs for workflows.
  • Data collection: Templates to manage data.
  • Email: Templates to manage and send emails.
  • Calendar: Templates for calendar management.
  • Mobile: Templates for mobile use.
  • Notifications: Templates for generating notifications.
  • Productivity: Templates for productivity apps (SharePoint, Teams).
  • Social media: Templates for social media tasks.
  • Sync: Templates for file syncing across apps.

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