Podcast
Questions and Answers
What is the first step a hiring manager should take if position information in a job requisition is found to be inaccurate?
What is the first step a hiring manager should take if position information in a job requisition is found to be inaccurate?
- Delete the existing requisition. (correct)
- Send the requisition to the next level of approval with a note.
- Contact HRBF to correct the information directly.
- Proceed with the requisition, as inaccuracies can be adjusted later.
In the recruitment process for Executive positions, what additional endorsement occurs compared to Non-Executive positions?
In the recruitment process for Executive positions, what additional endorsement occurs compared to Non-Executive positions?
- A review and endorsement by the Executive Director (ED) before HR Business Partner (HRBF) review. (correct)
- A compensation review by the CFO.
- A legal review of the job description.
- A panel interview consisting of all department heads.
What action does HRBF take in Non-Executive hiring scenarios to maintain clarity and accountability?
What action does HRBF take in Non-Executive hiring scenarios to maintain clarity and accountability?
- Updates the recruiter's name in the Recruiting Team section of the job requisition. (correct)
- Sets up the interviews with shortlisted applicants.
- Conducts the initial screening of candidates.
- Approves the budget for the new position.
What is a key responsibility of the Hiring Manager in the 'Create Job Requisition' step?
What is a key responsibility of the Hiring Manager in the 'Create Job Requisition' step?
What step typically follows after the Hiring Manager raises a job requisition?
What step typically follows after the Hiring Manager raises a job requisition?
What is the purpose of pre-employment screening?
What is the purpose of pre-employment screening?
During the 'Update Pre-employment Screening' step, what action does HR Shared Services (HRSS) take regarding security vetting and FADV?
During the 'Update Pre-employment Screening' step, what action does HR Shared Services (HRSS) take regarding security vetting and FADV?
After a candidate is in 'Hired' status, what is the Recruiter's next action?
After a candidate is in 'Hired' status, what is the Recruiter's next action?
What is the primary purpose of the 'Initiate Work Visa' step in the recruiting process?
What is the primary purpose of the 'Initiate Work Visa' step in the recruiting process?
Which of the following actions can a recruiter take when a candidate is in the 'Disqualified' status?
Which of the following actions can a recruiter take when a candidate is in the 'Disqualified' status?
In the recruiting process for executive positions, what action is initiated after assessing candidates and before initiating security vetting?
In the recruiting process for executive positions, what action is initiated after assessing candidates and before initiating security vetting?
During the 'Approve Job Requisition' process, what step follows the review of job requisition content?
During the 'Approve Job Requisition' process, what step follows the review of job requisition content?
After logging in as a HRBF user and opening the Job Requisition approval interface, what section should be scrolled down to in order to Set the Recruiter?
After logging in as a HRBF user and opening the Job Requisition approval interface, what section should be scrolled down to in order to Set the Recruiter?
When approving a job requisition as an endorser, what action should be taken after finishing updates?
When approving a job requisition as an endorser, what action should be taken after finishing updates?
If an endorser finds issues with a Job Requisition, which button should they click?
If an endorser finds issues with a Job Requisition, which button should they click?
As an approver, what is the purpose of the 'Edit Email Notification Comments' field?
As an approver, what is the purpose of the 'Edit Email Notification Comments' field?
What action should an approver take if they do not want to approve and want to return to the form?
What action should an approver take if they do not want to approve and want to return to the form?
What is the first step in the 'Conduct Preboarding' process?
What is the first step in the 'Conduct Preboarding' process?
Which team typically selects the employee profile in rehire cases during the preboarding process?
Which team typically selects the employee profile in rehire cases during the preboarding process?
What action does a new hire take to access the system and complete onboarding tasks?
What action does a new hire take to access the system and complete onboarding tasks?
When can the Direct Manager delegate onboarding tasks for a new hire?
When can the Direct Manager delegate onboarding tasks for a new hire?
How do you initiate the 'Write Welcome Message' task?
How do you initiate the 'Write Welcome Message' task?
In the 'Write Welcome Message' task, what is the function of the 'Insert Token' feature?
In the 'Write Welcome Message' task, what is the function of the 'Insert Token' feature?
In the context of assigning a buddy to a new hire, what is the significance of selecting one buddy in the task's people list?
In the context of assigning a buddy to a new hire, what is the significance of selecting one buddy in the task's people list?
What step would you take if you wanted to give a buddy more guidance about how to take care of the new hire?
What step would you take if you wanted to give a buddy more guidance about how to take care of the new hire?
What is the purpose of the 'Add Links' section when recommending links to new hires, and where would the new link be displayed?
What is the purpose of the 'Add Links' section when recommending links to new hires, and where would the new link be displayed?
In the 'Schedule Onboarding Meetings' task, what action must be taken after filling in the required meeting details?
In the 'Schedule Onboarding Meetings' task, what action must be taken after filling in the required meeting details?
After a new hire has been added, and you want to complete the action at one time what action should you take?
After a new hire has been added, and you want to complete the action at one time what action should you take?
In order to delegate a task, and delegate it out to someone familiar, what steps should you take:
In order to delegate a task, and delegate it out to someone familiar, what steps should you take:
Which task is the secretary/ assistant responsible for during day 1 activities for executive?
Which task is the secretary/ assistant responsible for during day 1 activities for executive?
What initial action does the Direct Manager take with regards to their new hires during the onboarding activities?
What initial action does the Direct Manager take with regards to their new hires during the onboarding activities?
During the process for onboarding a new hire for Part-time Catering, which role is responsible for requesting a 'report no show' and informing onboarding parties?
During the process for onboarding a new hire for Part-time Catering, which role is responsible for requesting a 'report no show' and informing onboarding parties?
For Day 1 Activities in Part-time (Telebet) onboarding, what is the Department Coordinator primarily responsible for?
For Day 1 Activities in Part-time (Telebet) onboarding, what is the Department Coordinator primarily responsible for?
The steps of 'Receiving the notification, View onboarding in portal' activities primarily applies to what on boarding?
The steps of 'Receiving the notification, View onboarding in portal' activities primarily applies to what on boarding?
What is the Department Coordinator responsible for during day 1 Activities for 3.1.2.(Retail and CSII)?
What is the Department Coordinator responsible for during day 1 Activities for 3.1.2.(Retail and CSII)?
What discussion should take place between new hires and direct supervisor after some time?
What discussion should take place between new hires and direct supervisor after some time?
When completing the initial 180 days as an executive, what action should be taken?
When completing the initial 180 days as an executive, what action should be taken?
After the first couple activities have been completed the newly onboarded executive should?
After the first couple activities have been completed the newly onboarded executive should?
In the recruiting process, what is the significance of the HR Business Partner (HRBF) reviewing and endorsing job requisitions after the Hiring Manager raises them?
In the recruiting process, what is the significance of the HR Business Partner (HRBF) reviewing and endorsing job requisitions after the Hiring Manager raises them?
How does the approval route for Non-Executive positions compare to that of Management Trainees (MT) and Racing Trainees (RT)?
How does the approval route for Non-Executive positions compare to that of Management Trainees (MT) and Racing Trainees (RT)?
What action should the Hiring Manager take if position information within the job requisition is found to be inaccurate, prior to HRBF involvement?
What action should the Hiring Manager take if position information within the job requisition is found to be inaccurate, prior to HRBF involvement?
What is the next step once the Hiring Manager re-raises a job requisition post HRBF updates?
What is the next step once the Hiring Manager re-raises a job requisition post HRBF updates?
What is the task of logging in as HRBF user, locating Approvals, and click Job Requisition designed to initiate?
What is the task of logging in as HRBF user, locating Approvals, and click Job Requisition designed to initiate?
After gaining access to Job Requisition approval interface as an endorser, what is the next crucial step to be taken?
After gaining access to Job Requisition approval interface as an endorser, what is the next crucial step to be taken?
What does the system prompt you to type into the 'Recruiter' field when using a non-Executive job requisition?
What does the system prompt you to type into the 'Recruiter' field when using a non-Executive job requisition?
How does the HRBF handle the recruitment team duties for MT, Intern, and RT job requisitions?
How does the HRBF handle the recruitment team duties for MT, Intern, and RT job requisitions?
What happens once the endorser clicks Save and Close when updating job requisitions?
What happens once the endorser clicks Save and Close when updating job requisitions?
Following changes on the Job Requisition, what happens when the endorser clicks Send to Approver?
Following changes on the Job Requisition, what happens when the endorser clicks Send to Approver?
Why, during the task of writing a welcome message, would a Line Manager utilize the Insert Token feature?
Why, during the task of writing a welcome message, would a Line Manager utilize the Insert Token feature?
In the 'Assign a Buddy to New Hire' task, why can only one buddy be definitively selected even if multiple people are added to the people list?
In the 'Assign a Buddy to New Hire' task, why can only one buddy be definitively selected even if multiple people are added to the people list?
In completing the 'Recommend Links for New Hires' task. What is the relationship between 'Link Label' and 'URL'?
In completing the 'Recommend Links for New Hires' task. What is the relationship between 'Link Label' and 'URL'?
When setting up a 'Schedule Onboarding Meetings', After setting a meeting, what is the next immediate action?
When setting up a 'Schedule Onboarding Meetings', After setting a meeting, what is the next immediate action?
When a team member of group of members are all undergoing a similar action, what can be used?
When a team member of group of members are all undergoing a similar action, what can be used?
During Day 1 Activities in Part-time (Telebet) onboarding, what is primarily handled by the Department Coordinator?
During Day 1 Activities in Part-time (Telebet) onboarding, what is primarily handled by the Department Coordinator?
What is the primary emphasis for Department Coordinators during the Day 1 Activities in the 3.1.2.(Retail and CSII) onboarding process??
What is the primary emphasis for Department Coordinators during the Day 1 Activities in the 3.1.2.(Retail and CSII) onboarding process??
In the context of managing the initial 180 days for an executive, what is a key element of the first steps a new hire must take?
In the context of managing the initial 180 days for an executive, what is a key element of the first steps a new hire must take?
Within the first 180 days as an executive, which step in this time frame must be taken?
Within the first 180 days as an executive, which step in this time frame must be taken?
What is the purpose as an executive after completing the initial onboarding activities?
What is the purpose as an executive after completing the initial onboarding activities?
Flashcards
Pegasus System?
Pegasus System?
A system used for recruiting and onboarding new employees into an orginization.
HR Business Partner (HRBF) role?
HR Business Partner (HRBF) role?
Review/endorse job requisitions made by Hiring Managers. Ensure positions align with needs and standards.
RACI Meaning?
RACI Meaning?
Responsible, Accountable, Consulted, and Informed. Used to illustrate roles and responsibilities.
HRBF steps to approve a Job Requisition?
HRBF steps to approve a Job Requisition?
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Purpose of pre-boarding?
Purpose of pre-boarding?
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Types of new hire task?
Types of new hire task?
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Examples of onboarding activities?
Examples of onboarding activities?
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Study Notes
- Pegasus is a Recruiting & Onboarding system with a guide and HRBF, document created on 17 Feb 2025.
- The system is powered by SAP SuccessFactors.
- Ground rules include active listening, muting phones, no emails, and active participation.
- The agenda includes an introduction to the Pegasus system.
Pegasus Hire to Retire Lifecycle
- This encompasses various stages from initial hiring to retirement.
- Consists of Employee Central, Recruiting, and Onboarding.
Foundation Management
- This covers maintaining the organization structure.
- Includes creating/maintaining jobs, positions, and locations.
Job Requisition
- The process begins with creating, approving, and posting job requisitions.
- Includes managing evergreen job requisitions.
Sourcing and Application
- Internal and external candidates can apply and share their experiences.
- Employee referrals and agency sourcing are managed.
- Talent acquisition events are managed, and passive candidate sourcing is conducted.
- Talent pools are established and maintained.
Screening and Interview
- Candidates are screened and assessed.
- Interview scheduling and selection processes are managed.
- Offers and contracts are prepared and extended.
- Pre-hire due diligence is performed.
Offer and Rejection
- Rejections are prepared, and offers can be rescinded if needed.
- Job requisitions are managed throughout the process.
Onboarding and Crossboarding
- Pre-boarding and Day 1 activities are managed.
- Crossboarding processes are also managed.
- Management for the first 90 days.
Personnel Management
- Covers hiring, rehiring, probation, promotion, and demotion management.
- Includes transfer management, contract management, suspension management.
- Also covers job data changes, salary adjustments, secondment, and termination management.
- Employee data management is a key part.
Benefits and Time Management
- This involves managing benefit enrollment and life event changes.
- Managing leave requests, leave of absence, return from leave, and overtime.
Recruiting Process for Non-Executive
- Begins with the hiring manager initiating a job requisition from the Position Org Chart.
- HR reviews/updates the content.
- The endoser clicks Send to Approver, which triggers an email notifying them for job requisition approval.
- Once approver, a Review is conducted with a content check, and Approval is confirmed with ‘Click Approve Job Requisition’.
- Email notification sent to Recruiter.
- Recruiter posts it in job postings.
- Hiring manager reviews the applicant in the system, and provides an update with a comment on recommendations to move or reject status.
- Drug and medical checks are handled offline by HRSS, and security vetting reports are uploaded into the system.
- A rejection of a candidate can occur at screening, interview, and background check stages which requires action to disqualify process to continue.
- Once the candidate is in Hired status, the Recruiter closes the job requisition
Recruiting Process for Executive
- Follows a similar series of steps to the non-executive process.
- Endorsers include multiple parties, and a CEO is the approver.
HRBF Role in Recruiting
- HRBF reviews and endorses job requisitions.
- Approval consistency streamlines the recruitment process for Management/Racing Trainees.
- For Executive positions, endorsement involves the Executive director and HR Business Partner.
- The HRBF updates the recruiter's name in the job requisition for accountability.
- Hiring manager must delete any inaccurate position HRBF must update information with HRBF endorsing created requisition.
HRBF Team - RACI
- Hiring Manager: Responsible for creating and approving job requisition
- Recruiter: Responsible for the post job requisition
- HRBF Approver: Aids in creating and approving job requisition
HRBF Approval Process
- Access the approval interface, scroll down to Requisition Team Section to find the Recruiter section.
- HRBF user, who's been designated the endorser can locate Approvals on the left bottom side of the home page and click Job Requisition.
- To navigate the process another way, is to click the to-do list in the top right.
- If the requisition has any issues it may be sent to a proposer to update.
HRBF Actions After Update
- Update the additional test status of a candidate in the system.
- Triggering of manual emails for HRSS for test or VISA requirements.
- Recruitment to move the applicant to being ready to hire.
HRBF Approve of Executive
- Access the approval interface, and note how many documents can be added to the application with an overview of the process.
- Save, close without saving if issues are recognized.
- The email will notify approvers, adding comments will further explain what it to be reviewed next.
- The cancel and Return to Form will avoid approval.
The Onboarding Process
- Manage Day 1 activities including reminders to the new hire, and the onboarding process.
- Cancel onboarding process where necessary.
3. 1.1 Conduct Preboarding RACI
- Select employee profile rehire and sync new hires which is a HRSS team
- The enquires related to start date change and cancel onboard is by the HRSS team and Hiring Manager
- Collection of personal Data and completing other tasks is a New Hire Activity
3.1.1 High Level Preboarding
- Ensure there is proper data collection via onboarding portals and pending hires are dealt with efficiently
3.1.2.A High Level Day 1 Activities - Executive
- Monitor the onboarding to guarantee all requirements have been met, including necessary document review.
3.1.3 High Level Day 1 Activities - Non Executive
- Complete the appropriate documents, supplement documentation by utilizing Employee Profiles.
Overview of 180/90 day process
- A meet to discuss expectations occurs for onboarding in Qualtrics and to stay in network with support from learning teams.
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