Podcast
Questions and Answers
Which module in Employee Central allows for personnel data updates like promotions and transfers?
Which module in Employee Central allows for personnel data updates like promotions and transfers?
- Foundation Management
- Time Management
- Benefits Management
- Personnel Management (correct)
In promotion management, which action triggers the auto generation of a contract?
In promotion management, which action triggers the auto generation of a contract?
- Initiating the promotion request
- Completing the security vetting
- Approving the SDA
- Generating the contract or promotion letter (correct)
Who typically validates the system-generated employment contract after a promotion?
Who typically validates the system-generated employment contract after a promotion?
- The HRSS Checker (correct)
- The Next AE Manager
- The employee
- The Executive Matter Team
Why might the HRSS signer send back a promotion contract?
Why might the HRSS signer send back a promotion contract?
In the promotion process, where is the pay grade updated for same talent level promotions?
In the promotion process, where is the pay grade updated for same talent level promotions?
If the HRSS team identifies any discrepancies, which action has to be done?
If the HRSS team identifies any discrepancies, which action has to be done?
In what section of the employee profile can information on yearly holiday entitlement be found?
In what section of the employee profile can information on yearly holiday entitlement be found?
When validating leave entitlements, What is the typical rounding process for leave in days in the Pegasus system? (e.g. during termination)
When validating leave entitlements, What is the typical rounding process for leave in days in the Pegasus system? (e.g. during termination)
In Employee Central, under which Benefits section can you find details about an employee’s pension information?
In Employee Central, under which Benefits section can you find details about an employee’s pension information?
What action does the HRSS checker need to confirm on the promotion transaction to release the contract to the employee?
What action does the HRSS checker need to confirm on the promotion transaction to release the contract to the employee?
When initiating a demotion, what should be selected after accessing an employee’s profile and actions?
When initiating a demotion, what should be selected after accessing an employee’s profile and actions?
In the context of processing a demotion, what action does HRSS/EMSS take after aligning with the employee and confirming the future role with approvers?
In the context of processing a demotion, what action does HRSS/EMSS take after aligning with the employee and confirming the future role with approvers?
If the HRSS Team is offline validating promotion letter, which tool is used to get employee signatures?
If the HRSS Team is offline validating promotion letter, which tool is used to get employee signatures?
If an employee is being transferred between divisions, what must happen?
If an employee is being transferred between divisions, what must happen?
For the transfer process, what would the next AE manager and direct manager be required to do?
For the transfer process, what would the next AE manager and direct manager be required to do?
What is the purpose of the ‘Support Resources’ section on the Pegasus homepage?
What is the purpose of the ‘Support Resources’ section on the Pegasus homepage?
What should HRSS checker review with the employee to validate correct information?
What should HRSS checker review with the employee to validate correct information?
When generating a promotion contract through the system, how does an HR professional signal that document is ready for employee Review?
When generating a promotion contract through the system, how does an HR professional signal that document is ready for employee Review?
What action should be selected if updates are needed for the Job Information, after signed?
What action should be selected if updates are needed for the Job Information, after signed?
In the HRSS Mobility Processes, what step follows HRSS Signer uploading the company chop image?
In the HRSS Mobility Processes, what step follows HRSS Signer uploading the company chop image?
Regarding Annual Leave, What to do after finding the employee using Action search?
Regarding Annual Leave, What to do after finding the employee using Action search?
For the HRSS Mobility Processes after hiring an employee, what will always happen?
For the HRSS Mobility Processes after hiring an employee, what will always happen?
Under which heading would you select the Pension Information options?
Under which heading would you select the Pension Information options?
Which action would result in no demotion occurring?
Which action would result in no demotion occurring?
When would an HR professional manually generate a promotion letter instead of using the automated system?
When would an HR professional manually generate a promotion letter instead of using the automated system?
In the 'Initiate Demotion Request (1/2)' are two options mentioned before the Position Information, select one of these options.
In the 'Initiate Demotion Request (1/2)' are two options mentioned before the Position Information, select one of these options.
Which sections are available to update in 'Check data changes'?
Which sections are available to update in 'Check data changes'?
In which section of an employee's profile would personnel complete the “Add Permanent Incapability Payment” task?
In which section of an employee's profile would personnel complete the “Add Permanent Incapability Payment” task?
How is the demotion letter processed, according to the process?
How is the demotion letter processed, according to the process?
Upon initiating the demotion process, what option is selected?
Upon initiating the demotion process, what option is selected?
What is the first step in initiating the Transfer Request process, according to the information?
What is the first step in initiating the Transfer Request process, according to the information?
Which of the following elements can occur during the process of Transfers?
Which of the following elements can occur during the process of Transfers?
After starting a Transfer request, which sections are vital to update manually?
After starting a Transfer request, which sections are vital to update manually?
When maintaining an Alternative Cost Centre, What percentage has to be entered?
When maintaining an Alternative Cost Centre, What percentage has to be entered?
After opening a job code in manage data, what details are viewable?
After opening a job code in manage data, what details are viewable?
If initiating a conversion, What is the next step?
If initiating a conversion, What is the next step?
When initiating a Re-employment, what action is required?
When initiating a Re-employment, what action is required?
A benefit and perk is offered under special circumstances, with proof. Which Form serves this function?
A benefit and perk is offered under special circumstances, with proof. Which Form serves this function?
For long-term, HRSS uses the help desk form. What is an additional use of that form?
For long-term, HRSS uses the help desk form. What is an additional use of that form?
What action can start a termination process?
What action can start a termination process?
Which actions allow to do in “Personnel and Employment Document?
Which actions allow to do in “Personnel and Employment Document?
When should you update an employee’s Medical plan?
When should you update an employee’s Medical plan?
How do I open the generated contract, if available Via Strato Dashboard in Pegasus?
How do I open the generated contract, if available Via Strato Dashboard in Pegasus?
If an employee's promotion contract contains errors, which action should the HRSS checker take?
If an employee's promotion contract contains errors, which action should the HRSS checker take?
In the Promotion Management Approval Matrix, which role typically acts as the initial approver for promotion requests?
In the Promotion Management Approval Matrix, which role typically acts as the initial approver for promotion requests?
What is the purpose of manually entering an employee's UserID in the Strato dashboard?
What is the purpose of manually entering an employee's UserID in the Strato dashboard?
Where can a HRSS professional check details about salary before and after changes of compensation in connection to a promotion?
Where can a HRSS professional check details about salary before and after changes of compensation in connection to a promotion?
Once the HRSS Signer uploads the Company Chop Image within the HRSS Mobility Processes, which action will follow?
Once the HRSS Signer uploads the Company Chop Image within the HRSS Mobility Processes, which action will follow?
If, as the HRSS Signer, you receive a contract that requires an update, what action should be taken?
If, as the HRSS Signer, you receive a contract that requires an update, what action should be taken?
What step follows HRSS checker reviewing the content of the promotion contract, assuming there are no issues?
What step follows HRSS checker reviewing the content of the promotion contract, assuming there are no issues?
What is the general topic found under the Benefits section in an employee's profile?
What is the general topic found under the Benefits section in an employee's profile?
What action initiates a re-employment or conversion process within the system?
What action initiates a re-employment or conversion process within the system?
What typically occurs after the HRSS team manually prepares a demotion letter?
What typically occurs after the HRSS team manually prepares a demotion letter?
After initiating a demotion request, which information must be changed?
After initiating a demotion request, which information must be changed?
Where can you initiate the demotion process for an employee?
Where can you initiate the demotion process for an employee?
In the matrix describing the demotion RACI, what action does EM take regarding a request?
In the matrix describing the demotion RACI, what action does EM take regarding a request?
When carrying out the demotion workflow, if the to-be salary is an AE level, which action needs to align?
When carrying out the demotion workflow, if the to-be salary is an AE level, which action needs to align?
What will the HRSS team utilize when they are offline validating a promotion letter and need employee signatures?
What will the HRSS team utilize when they are offline validating a promotion letter and need employee signatures?
In the demotion processes, the “As-Is-Practice” includes?
In the demotion processes, the “As-Is-Practice” includes?
During a transfer, why is it important for the AE manager and direct manager to be involved in each step?
During a transfer, why is it important for the AE manager and direct manager to be involved in each step?
After an employee begins a transfer request the next, vital action would be to do?
After an employee begins a transfer request the next, vital action would be to do?
When transferring employees between divisions, what is one critical step, for successful transfer?
When transferring employees between divisions, what is one critical step, for successful transfer?
What steps are needed at the start for Secondment request?
What steps are needed at the start for Secondment request?
During a secondment, when are new benefits or allowances to be applied?
During a secondment, when are new benefits or allowances to be applied?
When is a new secondment or secondment renewals are reviewed?
When is a new secondment or secondment renewals are reviewed?
Where should you maintain and check what has secondment to-be?
Where should you maintain and check what has secondment to-be?
In the context of conversion/re-employment, what initial step must be preformed to initiate a conversion or re-employment?
In the context of conversion/re-employment, what initial step must be preformed to initiate a conversion or re-employment?
What is the tool used to view documents on internal users on Pegasus?
What is the tool used to view documents on internal users on Pegasus?
Within the 'Quick Links' section in Pegasus, which of the following options pertains to processing an employee’s fresh requisition?
Within the 'Quick Links' section in Pegasus, which of the following options pertains to processing an employee’s fresh requisition?
In what scenario would an employee want to use the help desk?
In what scenario would an employee want to use the help desk?
During the process, How are Job codes utilized for validating content?
During the process, How are Job codes utilized for validating content?
As stated, what information must not breach, before the process move forward?
As stated, what information must not breach, before the process move forward?
In the event of medical, what section requires proper maintenance?
In the event of medical, what section requires proper maintenance?
When to make any kind of leave request, What to do once at the Pre-Boarding Page?
When to make any kind of leave request, What to do once at the Pre-Boarding Page?
Regarding Statutory leave, what should the HR team check?
Regarding Statutory leave, what should the HR team check?
After the details in the benefits is correct and valid, what occurs?
After the details in the benefits is correct and valid, what occurs?
In the process, which to-be role does the manager hold?
In the process, which to-be role does the manager hold?
When reviewing the employee profile for a possible action, what should do first?
When reviewing the employee profile for a possible action, what should do first?
In Promotion Management, after HRSS Checker reviews the contract, what are the two possible actions?
In Promotion Management, after HRSS Checker reviews the contract, what are the two possible actions?
Within “Check Data Changes” in Promotion Management, what employee information would be validated?
Within “Check Data Changes” in Promotion Management, what employee information would be validated?
In Promotion Management, Who is responsible for arranging CEO / Professional Interviews?
In Promotion Management, Who is responsible for arranging CEO / Professional Interviews?
Following a promotion, what step ensures that the new Position and Pay Grade are reflected accurately in the employee’s records?
Following a promotion, what step ensures that the new Position and Pay Grade are reflected accurately in the employee’s records?
When manually preparing a promotion letter (offline validation of promotion letter) and HRSS needs employee signatures, which tool is used?
When manually preparing a promotion letter (offline validation of promotion letter) and HRSS needs employee signatures, which tool is used?
If, during the promotion process, there are discrepancies found in the promotion contract, what action should the HRSS Signer take?
If, during the promotion process, there are discrepancies found in the promotion contract, what action should the HRSS Signer take?
What immediate step should be taken to align with the employee and confirm the future role with Approvers, when a demotion process is started?
What immediate step should be taken to align with the employee and confirm the future role with Approvers, when a demotion process is started?
In the Demotion Management RACI matrix, which role is responsible for initiating the demotion process?
In the Demotion Management RACI matrix, which role is responsible for initiating the demotion process?
When processing a demotion, what action should be selected to affect a Job data change?
When processing a demotion, what action should be selected to affect a Job data change?
In the context of a demotion, where can the initial action to begin initiating the demotion process be found?
In the context of a demotion, where can the initial action to begin initiating the demotion process be found?
Once the HRSS team manually prepares a demotion form, what is the next step?
Once the HRSS team manually prepares a demotion form, what is the next step?
According to content, for Employee Transfers, who must align on transfer details and execute each step?
According to content, for Employee Transfers, who must align on transfer details and execute each step?
What should an HRSS representative do immediately after an employee begins a transfer request?
What should an HRSS representative do immediately after an employee begins a transfer request?
During the Transfer approval workflow, in addition to the target and source Business Partners, Which roles may need approval if applicable?
During the Transfer approval workflow, in addition to the target and source Business Partners, Which roles may need approval if applicable?
In the context of HRSS Mobility Processes, what is the primary purpose of the 'Support Resources' section on the Pegasus homepage?
In the context of HRSS Mobility Processes, what is the primary purpose of the 'Support Resources' section on the Pegasus homepage?
When initiating a conversion process, What is the correct sequence of actions?
When initiating a conversion process, What is the correct sequence of actions?
When reviewing a Job Code in ‘Manage Data’, what key pieces of information are available?
When reviewing a Job Code in ‘Manage Data’, what key pieces of information are available?
During employee data validation, specifically regarding their personal information, which process involves the confirmation of legal names, salutations, and preferred names?
During employee data validation, specifically regarding their personal information, which process involves the confirmation of legal names, salutations, and preferred names?
What is the primary action taken upon the completion of HR actions to ensure ongoing accuracy of employee profiles?
What is the primary action taken upon the completion of HR actions to ensure ongoing accuracy of employee profiles?
In the context of HR processes, what does the term “to-be role” refer to?
In the context of HR processes, what does the term “to-be role” refer to?
Flashcards
Promotion Process
Promotion Process
The process of proposing employee promotions within an organization, including review and approval steps.
Contract/Promotion Letter
Contract/Promotion Letter
A letter generated when an employee is promoted, outlining the new position, responsibilities, and compensation.
Promotion Management RACI Matrix
Promotion Management RACI Matrix
A tool used to identify roles and responsibilities during the promotion process.
Creating and maintaining Positions
Creating and maintaining Positions
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Demotion Process
Demotion Process
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What is Transfer management
What is Transfer management
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Contract management
Contract management
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What is extra arrangement
What is extra arrangement
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What is time management?
What is time management?
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What is probation management
What is probation management
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Study Notes
- This is a training guide for HRSS Mobility and PT Teams, powered by SAP SuccessFactors and affiliated with The Hong Kong Jockey Club.
- The training covers HRSS mobility processes, the hire-to-retire lifecycle within the Pegasus system, and offers quick links to specific areas of personnel and contract management.
- Ground rules for the training include active listening, muting phones, avoiding email, and active participation.
Pegasus Hire to Retire Lifecycle
- Foundation Management: This involves maintaining the organization structure, creating/maintaining jobs and positions, and managing locations.
- Job Requisition: Activities include creating, approving, and posting job requisitions, as well as managing evergreen job requisitions.
- Sourcing and Application: Internal and external applicants apply, employee referrals are managed, and passive candidate sourcing takes place.
- Screening and Interview: Screening and assessing candidates, managing interview schedules, and selecting candidates.
- Offer and Rejection: Preparing offers and managing rejections.
- Onboarding: Conducting pre-boarding activities and managing day one activities.
- Crossboarding: Managing crossboarding processes.
- Personnel Management: Covering hiring/rehiring, probation management, promotions, demotions, transfers, contract management, suspensions, and various data adjustments.
- Benefits Management: Includes managing benefit enrollment and life event changes.
- Time Management: Managing leave requests, leave of absence, return from leave, and overtime.
HRSS Mobility Processes
- Foundation Management: Maintaining organization structure, creating/maintaining jobs.
- Job Requisition: Creating, approving, and posting job requisitions.
- Sourcing and Application: Managing internal and external applicants.
- Screening and Interview: Screening and assessing candidates, scheduling and conducting interviews.
- Offer and Rejection: Preparing and sending out offers.
- Onboarding: Conducting pre-boarding activities, managing day one activities
- Crossboarding: Managing crossboarding.
- Personnel Management: Covering hiring/rehiring, probation management, promotions, demotions, transfers, contract management.
- Benefits Management: Managing benefit enrollment and life event changes.
- Time Management: Managing leave requests and leave of absence.
Agenda for Discussion
- Agenda and objectives of the training are welcomed and introduction.
- The training also covers Promotion Management, and Generate Contract/ Promotion Letter.
- It also covers demotions, and system demonstrations & quizzes.
- Information about transfer management approval matrix to process.
- Learning all about contract Management approval matrix & process
- Discussion on Conversion / Re-employment Management and System Demo & Quiz.
- Job Data changes and System Demo & Quiz on Maintain Additional Portlet
- Information on New Secondment / Secondment Renewal ,Secondment Extension ,End Secondment / Early End Secondment.
- Further demonstrations related to the topic and and Benefit Approvals information.
- How to Manage Leave Requests and Q&A
- Translation of documents as required.
Personnel Management
- Covers promotion management, including initiating promotions, preparing documentation, and checking data changes.
- There is review of process of implementing and administrating a demotion. -There is review of process of implementing and administrating a transfer.
- Covers contract management, including initiating and managing contract renewals, extensions, and terminations.
Promotion Management RACI Matrix
- HRBF is responsible for Initiating the Promotion, aliging it with HRSS if required.
- HRBF makes changes to the new position if required.
- HRBF is responsible for preparing the executive promotion package
- Arrange CEO / Professional Interviews where needed.
- Communications and implementation of the promotion is lead by the direct manager with employee and department coordinator
- Once completed, Employee reviews, checker approves, and contract is signed.
- Once signed, HRB provides notication of promotion and final checks on benefit entitlements
Initiating a Promotion
- The OG&I creates and maintains positions for cross talent level promotions.
- Email notifications follow SDA approval.
- Pegasus Homepage provides item access under ‘Approvals’.
- View complete details, by clicking Promotion (or relevant division). Employees can finalize by clicking Approve.
Generating a Contract/Promotion Letter
- Auto-generate contract then validate content of the system-generated contract
- Then, sign and issue contract to the employee
- Manually prepare promotion letter and Validate offline, then docu-sign
HRSS Checker Data changes
- Search Actions and select Change Job and Compensation Info in People Profile
- New request for Job Information with effective date
- Change Position or Pay Grade and Salary if needed
- Check if cash Allowance auto updated by system and Click Save
Next AE Manager
- Update pay grade in Job Info
Key Aspects of the Promotion Management Approval Process
- Approval flows are initiated by HRBF, and approval is needed by the next approver and manager.
- Approvers include Racing Operations, Director of Racing Operations, HRBF, Head of HRBF, and CEO.
- For all other FTT staff approvers include Next AE Manager, RO
- Director of Racing Operations, HORO, EDPO.
- All approvers are expected to fulfill their "to-be" role.
- The final is the Next AE Manager Manager followed by the Director of Racing.
- For document preparation, P&OD and HRSS Mobility Team Lead Checker will need to check and review the letters.
- P&OD Signer, and HRSS Team Lead also complete the process.
- Open the email from the HRSS Checker and note title and username.
- Open the correct email, HRSS Checker should be able to see a hyperlink in blue-text called 'REVIEW the Document'.
- CHECK document S and HRSS Checker will be navigated to a Strato page with generated promotion contract.
Recipient profile validation steps
- The profile ID are correct
- Personal Information is complete, including legal and preferred name and salutation.
- Click the blue link of pending Promotion approval downside the Position Information to enter the Workflow Details.
- Employment Information & Organisation Information is complete.
Content Validation – Job Information
- Under the ‘Position Information’ section actors can find the before and after positions in ‘Position Information’ section
- Validate the before and after data in “Job Information”
- Select the corresponding job code, and actors can review Medical Check Up, Drug Test, Security Vetting)
Content Validation – Compensation Information
- Check UserID matches against the company.
- Navigate Compensation Section and check effective date
- Click blue-link and flowing window view details and any amounts for salary and benfits
- Check if there has medical plan contributions.
HRSS Checker Review Contract
- Cancel or review the contract has next steps.
HRSS Signature process
- Send back reason for updates, and what step is needed to re-do. Sign with company chop and save.
- HRSS Checker releases the promotion contract by conducting a communications and completing the task..
Process of Administering Demotion
- Generate a demotion letter
- Navigate to Actions and Change Job the system.
- For same talent level demotions: HR will update pay grade in Job Info.
- Next, check:
- Leave management
- Pension
- Medical B Information
Other Management RACI processes
- If required, evaluate the position before renewal or conversation
- Submit and review the contract renewal/extension.
Personnel Transfers
- To ensure transfer, it is important to:
- Initiate Voluntary Termination
- Start a re-hire contract to allow for process to complete successfully
- Get approvals from other departments where relevant.
- Maintain up to data records for all data.
Steps to Validate Annual Leave Entitlements
- After all data changes check entitlements again
- Input employee UserID into the search bar at the Pegasus homepage
- Go to Leave Management and Rostering/ Select Leave Details/Tab then View the various details against.
- Check the “Hire Date” against time of service.
- Prorating the date of hire will ensure details match correctly.
Job Data Changes
- Job data can be altered on selection of certain actions.
- Changes can range from employee data or time changes.
- Changes should have the correct data for approval.
Promotion and Demotion Letters
- These types of letters can be generate but please validate offline and docu-sign where required after the review process is complete
What is the HRSS team supposed to conduct after all is completed.
- Check Benefit Plan, medical & beneficiary information required
Job Data Changes
- How to manage Medical check Ups and safety requirements for employee
Benefits approval matrix
- HRSS or EMMS has to fill out any other details or fields. HR reviews details and ensure all in line with compliances
Conversion and Re-Employment
- Ensure data for employee records are up to date.
1.2.13 Employee Data management
- Updating various tabs as required that matches against record for employee.
Time Management
- How to Manage Leave Requests (System Demo & Quiz)
Final steps
- Review that there are no upcoming absences.
- There will be a system demonstration, followed by a quiz.
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