Podcast
Questions and Answers
In the high-level recruiting process for executives, what is the initial action performed by the Hiring Manager?
In the high-level recruiting process for executives, what is the initial action performed by the Hiring Manager?
- Screen Candidate
- Post Job Requisition
- Create Job Requisition (correct)
- Endorse Job Requisition
During the 'Create Job Requisition' step, which of the following actions is essential for the Hiring Manager?
During the 'Create Job Requisition' step, which of the following actions is essential for the Hiring Manager?
- Reviewing and updating content of the Job Requisition (correct)
- Skipping the Endorser Step
- Sending directly to the Approver
- Updating company financials
What is the primary task of the Endorser in the executive recruiting process?
What is the primary task of the Endorser in the executive recruiting process?
- To approve the Job Requisition without review
- To review, update the content, and then send the Job Requisition for approval (correct)
- To bypass sending to the Approver
- To directly post the Job Requisition
Which of the following is the most direct next step after the recruiter clicks 'Post Job'?
Which of the following is the most direct next step after the recruiter clicks 'Post Job'?
What action does the system automatically trigger once a candidate's status is updated to 'Initiate Security Vetting'?
What action does the system automatically trigger once a candidate's status is updated to 'Initiate Security Vetting'?
What is the responsibility of the EMSS team regarding the Security Vetting consent form?
What is the responsibility of the EMSS team regarding the Security Vetting consent form?
In the process of updating the Security Vetting Status by EMSS, what action follows after a candidate passes the security check?
In the process of updating the Security Vetting Status by EMSS, what action follows after a candidate passes the security check?
What is the subsequent status update that occurs automatically when the Security Vetting Status is marked as 'Pass'?
What is the subsequent status update that occurs automatically when the Security Vetting Status is marked as 'Pass'?
What is the initial step a Recruiter takes when initiating the work visa process?
What is the initial step a Recruiter takes when initiating the work visa process?
When the Recruiter updates the Candidate Status to 'Initiate Work Visa', what is the next required action?
When the Recruiter updates the Candidate Status to 'Initiate Work Visa', what is the next required action?
After setting the Candidate Status to 'Initiate Work Visa,' which action should the recruiter take to manually dispatch the Work Visa email?
After setting the Candidate Status to 'Initiate Work Visa,' which action should the recruiter take to manually dispatch the Work Visa email?
Which template should a recruiter select when manually sending the Work Visa email?
Which template should a recruiter select when manually sending the Work Visa email?
Once 'I'm Done' is clicked when iniating the work visa, who will receive the email?
Once 'I'm Done' is clicked when iniating the work visa, who will receive the email?
Where should users manually update the Work Visa Status field After EMSS confirms the Work Visa status?
Where should users manually update the Work Visa Status field After EMSS confirms the Work Visa status?
After it's evident that paperwork is done (Work Visa is successfully completed), Which update confirms the Work Visa as finalized?
After it's evident that paperwork is done (Work Visa is successfully completed), Which update confirms the Work Visa as finalized?
When canidates status has been updated, what is the next step?
When canidates status has been updated, what is the next step?
What prompt may interupt Ready to Hire process?
What prompt may interupt Ready to Hire process?
Which action should the Recruiter select once a candidate reaches 'Ready to hire?'
Which action should the Recruiter select once a candidate reaches 'Ready to hire?'
When should the EMSS get notified via email, in regards to canidates?
When should the EMSS get notified via email, in regards to canidates?
When should the Recruiter close the job requisition?
When should the Recruiter close the job requisition?
Flashcards
Initiate Security Vetting
Initiate Security Vetting
The status in Pegasus when EMSS downloads the Security Vetting consent form and sends it to S&I team.
Update Security Vetting Status
Update Security Vetting Status
Where the EMSS team will update the Security Vetting Status, once the candidate passes the security check.
Security Vetting Check
Security Vetting Check
Process where candidate must first sign the declaration via Spinifax Strato during Request Additional Information status.
Work Visa Completed
Work Visa Completed
Signup and view all the flashcards
Contact Candidate
Contact Candidate
Signup and view all the flashcards
Manage Job Requisition
Manage Job Requisition
Signup and view all the flashcards
Initiate Onboarding
Initiate Onboarding
Signup and view all the flashcards
EM HRSS Executive Matters Team
EM HRSS Executive Matters Team
Signup and view all the flashcards
Study Notes
- The HRSS Executive Matters Team developed the Pegasus Training Guide in April 2025.
- Ground rules for training include active listening, muting phones, no email, and active participation.
- Topics to be discussed include the overall recruiting process for executives, pre-employment checking, and work visas.
Recruiting Process for Executives
- The hiring manager initiates the job requisition from the Position Org Chart.
- The hiring manager reviews and updates job requisition content, then sends it to the endorser.
- An email notification is sent to HRBF for endorsement.
- HR review and update job requisition content.
- HR clicks "Send to Approver."
- Email notification is sent for job requisition approval.
- The Approver reviews the job requisition content and approves the job requisition.
- An email is sent to the recruiter once the job requisition is approved.
- The recruiter posts the job requisition in job postings, providing posting start and end dates.
- Recruiter screen candidate
- Recruiting screen candidates involves reviewing candidate information in the system and updating comments.
- Candidates are moved to 'Recommend or Reject' status.
- An email notification goes to the recruiter to recommend or reject candidates.
- Recruiters assess candidates and initiate interviews and PI assessments
- Recruiters request additional information
- HR Shared Services updates pre-employment screening.
- The Security Vetting team downloads the signed document and send it to S&I team from Candidate Application.
- Updated pre-employment screening status in the system and upload report if applicable.
- Report generated to review candidate pre-employment screening status.
- Recruiter initiates compensation alignment, contacting the candidate about the compensation package and initiating package approval.
- Recruiters perform interviews, initiating ED Panel and CEO interviews.
- The recruiter assess candidate by requesting reference information.
- The recruiter generates letter of appointment
- The recruiter disqualify candidates and moves candidates to disqualified status if they fail different stages.
- The recruiter initiate onboarding moving candidates to ready to hire
- Select Action and Initiate Onboarding and candidates starts the onboarding process.
- Once the candidate is in the hired status, the recruiter closes the job requisition.
EM Team Process
- EM handles pre-employment check updates after receiving the email from the recruiter, triggered by Pegasus.
- Executive security vetting requires the candidate's signed declaration via Spinifax Strato during the "Request Additional Information" stage.
- Once signed, the document is sent to Pegasus and EMSS downloads it to send to the S&I team to begin security vetting.
- The Security Vetting Status is updated in Pegasus post-completion.
- EM manages the work visa process for executive candidates after receiving the email from the recruiter, reaching out to the candidate for necessary documents.
Recruitment by EM Team - RACI
- The recruiter initiates pre-employment checks, while EM is informed.
- EM works on pre-employment checks with Security & Integrity, informing the recruiter.
- The recruiter initiates work visa, while EM is informed.
- EM works on securing the work visa, and the recruiter is informed.
Action: Perform Pre-employment Screening
- The recruiter logs into Pegasus, selects "Recruiting" from the home menu, and chooses the specified job requisition.
- In the "Additional Information Collection" status, the recruiter clicks the candidate's name to see application details.
- The recruiter selects "Pre-employment Screening" for the Candidate Status.
- Select "Initiate Security Vetting" for the Sub-status.
- The recruiter clicks "Save" to update the candidate's status to Initiate Security Vetting.
- System will automatically trigger an email to Recruiter, cc EMSS.
- EMSS shall download the Security Vetting consent from in system and send to S&I team
- To update security vetting status: select "Recruiting" and the candidate summary for the job requisition.
- In "Pre-employment Screening" status, recruiters click the candidate's name to view the application details.
- EMSS updates "Security Vetting Status" to "Pass".
- They click "Save".
- "Background Check Completed" will display.
Action: Work Visa
- The recruiter logs into Pegasus, selects "Recruiting" from the home menu, then the specific job requisition.
- In the "LOA" status, selecting the candidate's name shows their application details.
- Select 'Work Visa' for the 'Candidate Status', and select 'initiate Work Visa' for the sub status.
- Save the changes
- After candidate status is Initiate Work Visa select Contact Candidate to send the work visa email
- Select the "1_ALL_Work Visa to Cand" template.
- Enter preview.
- To complete, EMSS clicks "I'm Done" to send the email to the candidate and includes a copy to EMSS.
- Update the Work Visa Status field.
- When the Work Visa is completed, update the Candidate Status to Work Visa Completed.
- Click "Save" to complete the Work Visa process.
- In the "Ready to Hire" status, selecting the candidate's name shows their application details.
- Select Ready to Hire status, saving as ready to hire.
- Click on Take Action and select Initiate Onboarding
- Recruiters initiate onboarding successfully and the EMSS team receive an email notification.
Studying That Suits You
Use AI to generate personalized quizzes and flashcards to suit your learning preferences.
