Outlook Message Marking Quiz

Questions and Answers

After skimming a message, you can mark it as ______ if you want to come back to it later.

Unread

Categories are color coded and can be renamed and sorted in the ______ pane.

Message

The Outlook command for 'flagging' a message is called ______.

Follow up

Flagged messages can be viewed in the ______ and can be customized for name, due date, and reminders.

To-Do bar Signup and view all the answers

When should the Clean Up command be used?

To remove redundant messages to free up space in your inbox. Signup and view all the answers

What steps should Tonya take to organize a group of messages into a new folder?

Click New Folder under the Folder tab, name it, choose the type, and create a new rule to move messages into the folder. Signup and view all the answers

Tonya wants to group some messages in her inbox. What are some of the ways that she can do this? (Select all that apply)

Assign messages a color-coded category. Signup and view all the answers

Which statements about organizing messages in Outlook 2016 are true? (Select all that apply)

Once you create a new subfolder, messages can be dragged and dropped into it. Signup and view all the answers

Study Notes

Message Marking, Categorizing, and Flagging

After skimming a message, mark it as Unread to revisit it later.
Categories are color-coded, can be renamed, and sorted in the Message pane.
The Outlook command for "flagging" a message is called Follow Up.
Flagged messages can be tracked in the To-Do bar, customizable for name, due date, and reminders.

Clean Up Command

Use the Clean Up command to eliminate redundant messages, helping to free up space in the inbox.

Organizing Messages into a New Folder

To organize messages, click on New Folder under the Folder tab, name it, choose the folder type, and create a new rule to move messages into this folder.

Grouping Messages in the Inbox

Group messages by:
- Assigning a color-coded category.
- Creating a rule to automatically move messages to a new folder.
- Creating a new folder and selecting messages to move them via right-click.

True Statements about Organizing Messages in Outlook 2016

The Categories function facilitates grouping various message types in the inbox.
Renaming a color category before assigning it can enhance organizational clarity.
Utilizing Ignore and Clean Up functions can help clear inbox clutter.
New folders are saved on the server and appear in the Folder pane list.
After creating a new subfolder, messages can be dragged and dropped into it easily.

Description

Test your knowledge on message marking, categorizing, and flagging in Outlook. This quiz will guide you through completing statements related to organizing your messages effectively. Perfect for anyone looking to improve their email management skills.