Questions and Answers
Which shortcut menu option do you click to remove the column from the display in List View or Phone View?
Remove This Column
Which feature has been applied if contacts that do not meet a specified criterion are temporarily removed from the Contact Pane?
Filter
Which button do you click to choose the option Contact from the Same Company?
New Items
In which section of the Reading Pane is the link located that opens the Contact Window for the active contact?
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Which dialog box automatically opens when you type a zip code or postal code for the Contact that Outlook does not recognize as being valid?
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On which page in a contact window can you view a subset of related fields, such as all the telephone numbers for the contact?
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In which group on the Home Tab is the Follow Up button located?
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In which group on the Home Tab is the meeting button located that lets you schedule a meeting with a selected contact without leaving the Contacts folder?
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Which page in the Contact window contains the Department, Office, Profession, Manager's Name, and Assistant's Name fields?
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On which page in the Contact Group window can you view the people enrolled in the group?
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You can sort the contact list by up to _________ fields?
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Contacts are initially ordered in the Content Pane alphabetically in ascending order by the ___________ field.
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The Search People box is located in the _______ group on the Home Tab.
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Which of the following file types is a standard graphics file format recognized by Outlook when a picture is being added to a contact record?
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Which dialog box could you open to locate the contact record by entering a conditional statement on the manager's name field?
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Which dialog box do you open to add a field to the current view by dragging the field name from a list of fields to the column headings row in the Content Pane?
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At the Outlook Options dialog box with People selected, which option allows you to choose the field by which contacts are ordered?
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Where is the Email button located for the selected contact when People View is active?
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Which button on the Search Tools Search Tab displays a history of search requests?
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In Card View, where is the category that has been applied to the contact shown?
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Which ribbon group contains the buttons for displaying a page other than the General page within the Contact window?
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In Chapter 4, the contacts module is compared to a database, with each contact occupying a _________ and each piece of information (email address, phone number, etc.) referred to as a _________.
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Buttons in the ________ group on the Search Tools Search Tab are used to specify the folders to search when you are looking for a particular contact record.
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What is another term that is sometimes used to refer to a contact group?
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In which area of the screen will you find the Edit Contact button when a contact is selected and People View is active?
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Study Notes
Outlook Chapter Four Key Terms
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Remove This Column: To remove a column in List View or Phone View, select this option from the shortcut menu.
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Filter: A feature that temporarily excludes contacts not meeting specific criteria from the Contact Pane.
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New Items: Click this button to select "Contact from the Same Company."
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View Source: The link for opening the Contact Window for the active contact is found in the Reading Pane.
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Check Address: This dialog box opens automatically when an unrecognized zip or postal code is entered for a contact.
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All Fields: This page in a contact window displays related fields, including all telephone numbers of the contact.
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Tags: The Follow Up button is situated in the Tags group on the Home Tab.
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Communicate: The meeting button that allows scheduling a meeting with a selected contact is located in the Communicate group on the Home Tab.
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Details: The page in the Contact window showing fields like Department, Office, and Profession is the Details page.
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Members: This page in the Contact Group window displays individuals enrolled in the group.
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Four: The contact list can be sorted by up to four fields.
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File As: Contacts are initially sorted alphabetically in the Content Pane by the File As field.
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Find: The Search People box is located in the Find group on the Home Tab.
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PNG: A standard graphics file format recognized by Outlook for adding pictures to contact records.
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Advanced Find: Use this dialog box to locate a contact record by entering conditional statements, like searching by manager's name.
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Field Chooser: This dialog box lets you add a field to the current view by dragging from a list of fields to column headings in the Content pane.
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Default "File As" order: The Outlook Options dialog box allows setting the default field by which contacts are ordered.
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In the Reading Pane: The Email button for the selected contact is located here when People View is active.
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Recent Searches: A button on the Search Tools Search Tab displays a history of previous search requests.
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At the bottom of the card: In Card View, the applied category for a contact is shown here.
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Show: This ribbon group contains buttons for displaying different pages within the Contact window beyond the General page.
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Record; Field: Each contact represents a record in a database, while each piece of information (like email or phone number) is considered a field.
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Scope: The group on the Search Tools Search Tab that specifies which folders to search when looking for contact records.
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Distribution List: An alternate term sometimes used to refer to a contact group.
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Reading Pane: The area of the screen where the Edit Contact button is located when a contact is selected in People View.
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Description
This quiz covers key terms and features from Chapter Four of Outlook. You'll learn about various functionalities like filtering contacts, removing columns, handling tags, and communicating with contacts. Test your knowledge of these essential Outlook concepts.
