Outlook and OneDrive Features Quiz

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Questions and Answers

OneDrive is included in Microsoft 365 subscriptions.

Available only through a separate purchase

Only in business subscriptions

False (correct)

True

What is necessary to access contacts in Outlook for the Web (OWA)?

A mobile app

An email client

A web browser (correct)

A desktop application

What tool is predominantly used for managing tasks and appointments?

Contacts

Calendar (correct)

Files

Emails

What options are available for organizing information in an office productivity suite?

All of the above Signup and view all the answers

If you need to change the typeface of a document, which application would you likely use?

Word Processor Signup and view all the answers

What action does the 'Reply All' option perform?

Reply to all recipients of the email Signup and view all the answers

Does the Outlook desktop application feature more components compared to Outlook on the web?

Yes, it has more features and interface elements Signup and view all the answers

Which option best describes the 'Forward' function in Outlook?

It sends the original email to a new recipient Signup and view all the answers

What happens when you select 'Delete' in Outlook?

The email is permanently removed from the inbox Signup and view all the answers

How does the Outlook desktop version differ in performance compared to the web version?

It is generally faster and can handle more data Signup and view all the answers

Which feature allows for offline functionality?

Offline synchronisation Signup and view all the answers

What is the function of Ctrl+S in Word?

Save document with the same name Signup and view all the answers

Is it true that Outlook has a feature to organize emails into subfolders?

False Signup and view all the answers

Does Word offer mail merge functionality for creating personalized letters or labels?

True Signup and view all the answers

What is the most commonly used extension for Word documents?

.docx Signup and view all the answers

Which Microsoft Office application allows you to see edits made by other users through the 'Track Changes' feature?

Word Signup and view all the answers

Which of the following Microsoft Office applications can be integrated with OneDrive for seamless file access?

All of the above Signup and view all the answers

In which application can you set up an auto-reply when you are out of the office?

Outlook Emails Signup and view all the answers

What is a feature that Outlook does NOT provide for managing emails?

Balance your checkbook Signup and view all the answers

Which option should you choose to respond to an email addressed to 500 fellow students, thanking the sender?

Reply all Signup and view all the answers

Which statement is true regarding OneDrive's file restoration capabilities?

You can restore files deleted by others if you have the necessary permissions. Signup and view all the answers

How does OneDrive enhance collaboration with Microsoft Office applications?

It allows users to collaborate on documents in real-time. Signup and view all the answers

What is inaccurate regarding the integration of OneDrive with other cloud storage services?

OneDrive's features are limited to its own cloud ecosystem only. Signup and view all the answers

Which feature is characteristic of OneDrive's backup and synchronization capabilities?

OneDrive offers automatic backup and sync features. Signup and view all the answers

Identify which of the following is not a feature of OneDrive.

Scheduling appointments. Signup and view all the answers

Study Notes

Reply All

The "Reply All" option replies to all recipients of the email.

Outlook Desktop Application

The Outlook desktop application has many parts compared to Outlook on the web (True).

Outlook Features

Outlook includes calendars, people (contacts), events, tasks, notes, and reminders.
Outlook can be used to manage multiple email accounts from different providers (True).
Outlook has features to organize emails into subfolders (False).
Outlook does not provide the option to mark emails as read or unread (False).
Outlook allows you to set up auto-reply when you are out of the office or unavailable.

OneDrive

OneDrive is available as a standalone product and is not included in Microsoft 365 subscriptions (False).
OneDrive allows you to preview files without downloading them (True).
OneDrive allows you to restore files deleted by others if you have the necessary permissions (True).
OneDrive seamlessly integrates with Microsoft Office applications, allowing you to collaborate on documents in real-time (True).
OneDrive does not offer seamless integration with other cloud storage services (False).
OneDrive offers automatic backup and sync features, ensuring your files are always up to date (True).

Word

Ctrl+S is used to save a document with the same name.
Word offers mail merge functionality for creating personalized letters or labels (True).
The action bar consists of drop-down menus for options like "New" and "Manage", "Edit" and "Delete", and "Home" and "Settings".
".docx" is the common extension for Word documents.
Word has a feature called "Track Changes" that allows you to see edits made by other users (True).
Word is a word processing program developed by Microsoft (True).

OneDrive and Microsoft applications

OneDrive integrates seamlessly with Word, Excel, PowerPoint, and other Microsoft Office applications (True).

Outlook Tasks

Outlook is not designed for tasks that involve balancing a checkbook.

Reply All vs. Reply

When replying to an email sent to multiple people, "Reply" sends the message only to the sender, while "Reply All" sends the message to all recipients in the email.

Track Changes

Word’s “Track Changes” feature allows you to see edits made by other users, not store unsent emails, archive read emails, manage email templates, or schedule appointments.

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Description

Test your knowledge on the features of Outlook and OneDrive. This quiz covers key functionalities such as email management and file sharing. Dive in to see how well you understand these important Microsoft applications.