Questions and Answers
What is the first step a nurse visit protocol requires from a teacher?
Who among the following is NOT a role with Coupa access for procurement?
What should be done if a student goes home early?
During which step in the Coupa ordering process does the DOO get involved?
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Which of the following is NOT considered a responsibility of school staff with Coupa accounts?
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If a teacher needs support but is working solo, what should they do?
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Who should teachers connect with to place an order if they do not have a Coupa account?
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What is the primary belief regarding space at DREAM?
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What tool does the school use to manage requests for facility support?
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Which of the following responsibilities is emphasized within the guiding principles?
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Who will provide training on how to use Coupa for those who have access?
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How does DREAM aim to influence student development beyond academics?
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Which of the following roles must connect with their direct supervisor to place an order?
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What is one of the responsibilities expected from all team members regarding campus maintenance?
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What should a teacher do if they find materials missing from the workroom?
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How far in advance must a space reservation request be made?
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Which method should be used for non-urgent but immediate requests to Ops?
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What is NOT one of the expectations for using materials in the workroom?
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What should a teacher do after receiving approval for a space request?
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Which of the following items can be added to the email for purchase when requesting space?
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When is it appropriate to contact Ops via phone call?
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What does Ops handle in relation to supplies in the workroom?
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Study Notes
Coupa Procurement Overview
- Orders exceeding specific thresholds require approval from Chiefs and Co-CEOs.
- For those without a Coupa account, teachers must collaborate with Grade Team Leads, Dept Chairs, or Academic Deans, while non-classroom roles must work with direct supervisors for orders.
- Individuals with Coupa access will undergo dedicated training on platform usage.
Vision for Facilities and Visual Culture
- The philosophy emphasizes that every child deserves a safe, inspiring environment for learning and growth.
- Facilities aim to support rigorous academics, social-emotional learning, health, and community engagement.
- The goal is for students to foster imagination and overall wellness.
Teamwork and Shared Responsibility
- Team members share the responsibility of maintaining cleanliness and organization across campuses.
- Everyone is encouraged to assist with cleaning and maintenance tasks, regardless of position.
Facility Support Management
- iOffice is the designated platform for facility support requests (e.g., spills, excessive heat, etc.).
Health Protocols and Nurse Visits
- Protocols will be reviewed in an upcoming session, ensuring efficient communication regarding student visits to the nurse.
- Notify designated communication channels about student visits or early departures for tracking and support.
Ordering Process for Coupa Users
- Specific roles authorized to use Coupa include Academic Deans, Deans of SEL & Community, and various teachers.
- School operations handle order placements, approvals, and confirm receipt of goods/services.
TWR (Team Workroom Responsibilities)
- Operations Team is responsible for stocking supplies; staff should check the workroom before requesting materials.
- Staff should ensure materials are returned and any opened paper is discarded.
Space Request Procedure
- Requests for space must be emailed to Yarlin with a week’s notice and relevant supervisor copied.
- Approval or denial of requests will be communicated within 24-48 hours.
- Small item purchases can be included in the space request.
Communication Guidelines
- Non-urgent requests should be submitted via email.
- More immediate but non-urgent needs can be addressed through grade-specific g-chat channels.
- Urgent issues should be resolved through phone calls.
- Personal contact numbers for Ops are provided for direct communication.
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Description
This quiz covers the order approval process for Chiefs and Co-CEOs, including threshold limits and purchasing protocols. It also outlines steps for teachers and non-classroom roles who need to place orders without Coupa accounts. Understand the necessary connections for efficient order placement.