Order Approval Process for Chiefs and Co-CEOs
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Questions and Answers

What is the first step a nurse visit protocol requires from a teacher?

  • Bring the student to the nurse's office (correct)
  • Fill out a health form for the student
  • Call the student's parents
  • Notify the health office of the visit
  • Who among the following is NOT a role with Coupa access for procurement?

  • Grade Team Lead
  • Academic Dean
  • Dept Chair
  • Assistant Principal (correct)
  • What should be done if a student goes home early?

  • Contact the student's parents directly
  • Notify the chat (correct)
  • Fill out a health report for records
  • Make arrangements for homework collection
  • During which step in the Coupa ordering process does the DOO get involved?

    <p>Approve orders</p> Signup and view all the answers

    Which of the following is NOT considered a responsibility of school staff with Coupa accounts?

    <p>Evaluate vendor performance</p> Signup and view all the answers

    If a teacher needs support but is working solo, what should they do?

    <p>Ask for assistance from colleagues</p> Signup and view all the answers

    Who should teachers connect with to place an order if they do not have a Coupa account?

    <p>The grade team lead or dept chair</p> Signup and view all the answers

    What is the primary belief regarding space at DREAM?

    <p>Every child deserves a safe and beautiful space</p> Signup and view all the answers

    What tool does the school use to manage requests for facility support?

    <p>iOffice</p> Signup and view all the answers

    Which of the following responsibilities is emphasized within the guiding principles?

    <p>Maintaining cleanliness and organization on campus</p> Signup and view all the answers

    Who will provide training on how to use Coupa for those who have access?

    <p>Jaret</p> Signup and view all the answers

    How does DREAM aim to influence student development beyond academics?

    <p>By providing support for physical and mental health</p> Signup and view all the answers

    Which of the following roles must connect with their direct supervisor to place an order?

    <p>Non-classroom roles</p> Signup and view all the answers

    What is one of the responsibilities expected from all team members regarding campus maintenance?

    <p>Carrying boxes and organizing materials</p> Signup and view all the answers

    What should a teacher do if they find materials missing from the workroom?

    <p>Use the gchat to tag all of Ops stating what's missing</p> Signup and view all the answers

    How far in advance must a space reservation request be made?

    <p>At least 1 week in advance</p> Signup and view all the answers

    Which method should be used for non-urgent but immediate requests to Ops?

    <p>Grade-specific g-chat channel</p> Signup and view all the answers

    What is NOT one of the expectations for using materials in the workroom?

    <p>Lock all materials away when done</p> Signup and view all the answers

    What should a teacher do after receiving approval for a space request?

    <p>Refer to the shared space calendar for details</p> Signup and view all the answers

    Which of the following items can be added to the email for purchase when requesting space?

    <p>Chips, ice cream, and juice</p> Signup and view all the answers

    When is it appropriate to contact Ops via phone call?

    <p>For urgent requests only</p> Signup and view all the answers

    What does Ops handle in relation to supplies in the workroom?

    <p>Ordering and stocking supplies</p> Signup and view all the answers

    Study Notes

    Coupa Procurement Overview

    • Orders exceeding specific thresholds require approval from Chiefs and Co-CEOs.
    • For those without a Coupa account, teachers must collaborate with Grade Team Leads, Dept Chairs, or Academic Deans, while non-classroom roles must work with direct supervisors for orders.
    • Individuals with Coupa access will undergo dedicated training on platform usage.

    Vision for Facilities and Visual Culture

    • The philosophy emphasizes that every child deserves a safe, inspiring environment for learning and growth.
    • Facilities aim to support rigorous academics, social-emotional learning, health, and community engagement.
    • The goal is for students to foster imagination and overall wellness.

    Teamwork and Shared Responsibility

    • Team members share the responsibility of maintaining cleanliness and organization across campuses.
    • Everyone is encouraged to assist with cleaning and maintenance tasks, regardless of position.

    Facility Support Management

    • iOffice is the designated platform for facility support requests (e.g., spills, excessive heat, etc.).

    Health Protocols and Nurse Visits

    • Protocols will be reviewed in an upcoming session, ensuring efficient communication regarding student visits to the nurse.
    • Notify designated communication channels about student visits or early departures for tracking and support.

    Ordering Process for Coupa Users

    • Specific roles authorized to use Coupa include Academic Deans, Deans of SEL & Community, and various teachers.
    • School operations handle order placements, approvals, and confirm receipt of goods/services.

    TWR (Team Workroom Responsibilities)

    • Operations Team is responsible for stocking supplies; staff should check the workroom before requesting materials.
    • Staff should ensure materials are returned and any opened paper is discarded.

    Space Request Procedure

    • Requests for space must be emailed to Yarlin with a week’s notice and relevant supervisor copied.
    • Approval or denial of requests will be communicated within 24-48 hours.
    • Small item purchases can be included in the space request.

    Communication Guidelines

    • Non-urgent requests should be submitted via email.
    • More immediate but non-urgent needs can be addressed through grade-specific g-chat channels.
    • Urgent issues should be resolved through phone calls.
    • Personal contact numbers for Ops are provided for direct communication.

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    Description

    This quiz covers the order approval process for Chiefs and Co-CEOs, including threshold limits and purchasing protocols. It also outlines steps for teachers and non-classroom roles who need to place orders without Coupa accounts. Understand the necessary connections for efficient order placement.

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