Order Approval Process for Chiefs and Co-CEOs

Questions and Answers

What is the first step a nurse visit protocol requires from a teacher?

Bring the student to the nurse's office (correct)

Fill out a health form for the student

Call the student's parents

Notify the health office of the visit

Who among the following is NOT a role with Coupa access for procurement?

Grade Team Lead

Academic Dean

Dept Chair

Assistant Principal (correct)

What should be done if a student goes home early?

Contact the student's parents directly

Notify the chat (correct)

Fill out a health report for records

Make arrangements for homework collection

During which step in the Coupa ordering process does the DOO get involved?

Approve orders Signup and view all the answers

Which of the following is NOT considered a responsibility of school staff with Coupa accounts?

Evaluate vendor performance Signup and view all the answers

If a teacher needs support but is working solo, what should they do?

Ask for assistance from colleagues Signup and view all the answers

Who should teachers connect with to place an order if they do not have a Coupa account?

The grade team lead or dept chair Signup and view all the answers

What is the primary belief regarding space at DREAM?

Every child deserves a safe and beautiful space Signup and view all the answers

What tool does the school use to manage requests for facility support?

iOffice Signup and view all the answers

Which of the following responsibilities is emphasized within the guiding principles?

Maintaining cleanliness and organization on campus Signup and view all the answers

Who will provide training on how to use Coupa for those who have access?

Jaret Signup and view all the answers

How does DREAM aim to influence student development beyond academics?

By providing support for physical and mental health Signup and view all the answers

Which of the following roles must connect with their direct supervisor to place an order?

Non-classroom roles Signup and view all the answers

What is one of the responsibilities expected from all team members regarding campus maintenance?

Carrying boxes and organizing materials Signup and view all the answers

What should a teacher do if they find materials missing from the workroom?

Use the gchat to tag all of Ops stating what's missing Signup and view all the answers

How far in advance must a space reservation request be made?

At least 1 week in advance Signup and view all the answers

Which method should be used for non-urgent but immediate requests to Ops?

Grade-specific g-chat channel Signup and view all the answers

What is NOT one of the expectations for using materials in the workroom?

Lock all materials away when done Signup and view all the answers

What should a teacher do after receiving approval for a space request?

Refer to the shared space calendar for details Signup and view all the answers

Which of the following items can be added to the email for purchase when requesting space?

Chips, ice cream, and juice Signup and view all the answers

When is it appropriate to contact Ops via phone call?

For urgent requests only Signup and view all the answers

What does Ops handle in relation to supplies in the workroom?

Ordering and stocking supplies Signup and view all the answers

Study Notes

Coupa Procurement Overview

Orders exceeding specific thresholds require approval from Chiefs and Co-CEOs.
For those without a Coupa account, teachers must collaborate with Grade Team Leads, Dept Chairs, or Academic Deans, while non-classroom roles must work with direct supervisors for orders.
Individuals with Coupa access will undergo dedicated training on platform usage.

Vision for Facilities and Visual Culture

The philosophy emphasizes that every child deserves a safe, inspiring environment for learning and growth.
Facilities aim to support rigorous academics, social-emotional learning, health, and community engagement.
The goal is for students to foster imagination and overall wellness.

Teamwork and Shared Responsibility

Team members share the responsibility of maintaining cleanliness and organization across campuses.
Everyone is encouraged to assist with cleaning and maintenance tasks, regardless of position.

Facility Support Management

iOffice is the designated platform for facility support requests (e.g., spills, excessive heat, etc.).

Health Protocols and Nurse Visits

Protocols will be reviewed in an upcoming session, ensuring efficient communication regarding student visits to the nurse.
Notify designated communication channels about student visits or early departures for tracking and support.

Ordering Process for Coupa Users

Specific roles authorized to use Coupa include Academic Deans, Deans of SEL & Community, and various teachers.
School operations handle order placements, approvals, and confirm receipt of goods/services.

TWR (Team Workroom Responsibilities)

Operations Team is responsible for stocking supplies; staff should check the workroom before requesting materials.
Staff should ensure materials are returned and any opened paper is discarded.

Space Request Procedure

Requests for space must be emailed to Yarlin with a week’s notice and relevant supervisor copied.
Approval or denial of requests will be communicated within 24-48 hours.
Small item purchases can be included in the space request.

Communication Guidelines

Non-urgent requests should be submitted via email.
More immediate but non-urgent needs can be addressed through grade-specific g-chat channels.
Urgent issues should be resolved through phone calls.
Personal contact numbers for Ops are provided for direct communication.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Description

This quiz covers the order approval process for Chiefs and Co-CEOs, including threshold limits and purchasing protocols. It also outlines steps for teachers and non-classroom roles who need to place orders without Coupa accounts. Understand the necessary connections for efficient order placement.