Podcast
Questions and Answers
What is the primary purpose of conducting performance appraisals in the Omaha Police Department?
What is the primary purpose of conducting performance appraisals in the Omaha Police Department?
What is the maximum time frame within which supervisors can document performance issues prior to the performance appraisal?
What is the maximum time frame within which supervisors can document performance issues prior to the performance appraisal?
How often are employees in the Omaha Police Department required to be evaluated?
How often are employees in the Omaha Police Department required to be evaluated?
What documentation must accompany the report of unsatisfactory performance during the appraisal period?
What documentation must accompany the report of unsatisfactory performance during the appraisal period?
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Which document provides detailed guidance on the performance appraisal process?
Which document provides detailed guidance on the performance appraisal process?
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What type of performance feedback should supervisors provide throughout the appraisal period?
What type of performance feedback should supervisors provide throughout the appraisal period?
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Which type of employees is subject to Job Performance Interviews for their performance appraisals?
Which type of employees is subject to Job Performance Interviews for their performance appraisals?
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What aspect should the performance appraisal documentation emphasize?
What aspect should the performance appraisal documentation emphasize?
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What is the primary purpose of the appraisal after the first ninety days of employment for entry-level OPD employees?
What is the primary purpose of the appraisal after the first ninety days of employment for entry-level OPD employees?
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Which of the following is NOT included in the appraisal forms maintained by the City Human Resources Department?
Which of the following is NOT included in the appraisal forms maintained by the City Human Resources Department?
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What should a supervisor do if they have supervised an employee for less than three months?
What should a supervisor do if they have supervised an employee for less than three months?
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Which method can be used for training supervisors in the rating process?
Which method can be used for training supervisors in the rating process?
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How often are appraisals conducted for all employees at the OPD?
How often are appraisals conducted for all employees at the OPD?
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During the appraisal interview, which of the following should the supervisor NOT discuss with the employee?
During the appraisal interview, which of the following should the supervisor NOT discuss with the employee?
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What is a key responsibility of the rating supervisor before conducting an appraisal interview?
What is a key responsibility of the rating supervisor before conducting an appraisal interview?
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Which resource can supervisors consult for information about employee performance during appraisals?
Which resource can supervisors consult for information about employee performance during appraisals?
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Study Notes
Performance Appraisal Policy
- Omaha Police Department (OPD) conducts employee performance appraisals to improve work performance, inform personnel decisions and assist employees in improving.
- Supervisors give timely feedback, documenting observations throughout the appraisal period.
- Supervisors have flexibility to document performance issues up to 90 days prior to the appraisal.
- If a performance problem arises within 90 days, employees are notified in writing at least 90 days prior to the appraisal's end to allow time for improvement.
- Unsatisfactory performance patterns are documented in the appraisal report.
- Sworn employees receive counseling per the OPD "Professional Oversight – Job Performance Interview and Recognition” policy.
- Non-sworn employees are counseled according to "Minor Violations" policy.
- OPD Performance Appraisal Handbook provides detailed guidance on appraisal processes, how to prepare, communicate feedback and more.
Appraisal Period and Documentation
- Performance appraisals cover both satisfactory and unsatisfactory performance during the rating period.
- Supervisors must document any unsatisfactory work performance, including employee initials and the date of notification.
Performance Appraisal Frequency
- All OPD employees are evaluated annually, except for the Chief of Police.
- New and entry-level probationary employees are evaluated after 90 days.
- All employees are evaluated at the end of their probationary period.
- The appraisal period lasts from the previous appraisal date to the current one (anniversary date to anniversary date).
Appraisal Forms and Information
- The City Human Resources Department provides appraisal forms based on job specifications, accessible via the City/OPD network.
- The forms cover various performance dimensions.
Evaluator Requirements
- If a supervisor has supervised an employee for less than three months, they seek input from prior supervisors familiar with the employee's work before preparing the appraisal.
- Employee performance records are also considered.
- Supervisors receive training on the appraisal process.
Appraisal Procedure and Review
- Prior to the appraisal due date, supervisors draft and document performance ratings, including expectations for the next period.
- Unsatisfactory or outstanding performance needs written explanations.
- Appraisals are reviewed and signed by the rater's supervisor.
- Employees can contest the appraisal within three working days, detailing their disagreement.
- If the employee and supervisor agree, the appraisal is revised.
- The completed appraisal is forwarded for approval by the rater's supervisor.
- A copy of the completed appraisal is given to the employee.
- The original is forwarded to the Police Personnel Unit for record-keeping.
- File retention follows collective bargaining agreement and OPD policy.
References and Standards
- Previous OPD orders and policies are referenced (e.g., #51-99, 01-01, 44-20, 59-21).
- CALEA Chapter 35 aligns with this policy.
- OPD Policy and Procedure Manual (PPM) provides additional guidance.
- PPM Updates are referenced (e.g., #5-2017).
- Collective bargaining agreements influence the policy.
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Description
This quiz covers the performance appraisal policies implemented by the Omaha Police Department. It details the appraisal process, the timeline for feedback, and the counseling policies for both sworn and non-sworn employees. Understand the importance of proper documentation and feedback in enhancing employee performance.
