Overtime Procedures

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Questions and Answers

What is the overtime pay rate for non-exempt, non-sworn employees who work over forty hours in a week?

Straight time rate plus $5

Regular hourly rate

No additional compensation

Overtime Rate for hours over 40 (correct)

By what time must OPD employees submit their completed Overtime Form after an overtime assignment?

Before their next scheduled break

At the beginning of their next scheduled work shift (correct)

By the end of the same day

At least one week later

What must OPD employees do before working overtime unless justified otherwise?

Submit a random request form

Notify other employees of the overtime

Obtain verbal approval from a supervisor (correct)

Get written approval from HR

Which statement accurately describes the responsibility of OPD supervisors regarding Overtime Forms?

Supervisors should approve and forward forms to designated timekeepers Signup and view all the answers

What is the compensation method for call-in situations for non-sworn employees covered by the Local 251 CBA?

Compensation according to the Local 251 CBA Signup and view all the answers

If a supervisor is unavailable, who can certify the Overtime Form for an OPD employee?

A co-worker's signature Signup and view all the answers

What is the primary purpose of submitting the OPD Overtime Form as soon as practical?

To ensure compliance with FLSA rules and timely payment Signup and view all the answers

How are overtime hours for non-sworn employees who aren't covered by a specific CBA compensated?

According to Chapter 23 of the City of Omaha Municipal Code Signup and view all the answers

What must non-exempt employees do to ensure compliance with overtime procedures?

Enter overtime worked into the OPD timekeeping system as soon as practical. Signup and view all the answers

What is the overtime rate for sworn employees when they work in excess of 8 hours per day?

One and one-half times their hourly rate. Signup and view all the answers

In what situation can non-exempt, non-sworn employees receive one and one-half times their hourly rate?

When they work more than ten hours while assigned to a four 10-hour workday schedule. Signup and view all the answers

What is the protocol if a non-exempt employee is found to have submitted fraudulent overtime requests?

They may face discipline up to and including termination. Signup and view all the answers

What are holidays considered in relation to overtime compensation for non-exempt sworn employees?

Considered hours worked for the purpose of calculating overtime. Signup and view all the answers

Which of the following statements about overtime submission by employees is true?

All submissions must be reviewed and approved by the supervisors and timekeepers. Signup and view all the answers

What should a timekeeper do if unable to enter an employee's overtime due to a late submission?

Make a note in the system explaining the late submission. Signup and view all the answers

What is the relationship between the Fair Labor Standards Act (FLSA) and the OPD overtime policy?

The OPD policy reinforces compliance with federal, state, and local laws, including the FLSA. Signup and view all the answers

What must be true for non-exempt employees to receive any form of overtime pay?

They must work more than their regularly scheduled hours in a pay period. Signup and view all the answers

What is the role of the OPD Police Personnel Unit concerning overtime for large events?

They enter overtime for large events instead of the employee’s normal timekeeper. Signup and view all the answers

What must command officers complete before planning overtime for large events?

The OPD Overtime Assignment Cost Analysis Projection Form. Signup and view all the answers

How are overtime hours documented by timekeepers?

By using the Overtime Forms which must be initialed and dated. Signup and view all the answers

Who is responsible for approving or denying overtime assignment/event staffing?

The bureau Deputy Chief or designated authority. Signup and view all the answers

What does the OPD Overtime Assignment Cost Analysis Projection Form help to estimate?

Personnel and equipment costs for major assignments/events. Signup and view all the answers

What occurs when the timekeeper enters overdue overtime for a past pay period?

The entered overtime is applied in the next pay period. Signup and view all the answers

Which law is referenced in the policy concerning overtime?

The Fair Labor Standards Act (FLSA). Signup and view all the answers

How are paid leave hours such as annual leave and sick leave treated for calculating overtime for sworn employees?

They are not considered hours worked for overtime calculation. Signup and view all the answers

What rate of pay applies when sworn employees attend court during their regularly scheduled work hours?

Their regular base rate of pay. Signup and view all the answers

What is the minimum compensation for sworn employees called in to work during off-duty hours?

Four hours at the overtime rate or actual hours worked, whichever is greater. Signup and view all the answers

Which statement about call-in pay for sworn employees is correct?

Call-in pay must be approved by a supervisor in advance. Signup and view all the answers

When non-sworn, non-exempt employees earn overtime pay, which of the following statements is accurate?

They are paid at the overtime rate for all hours worked exceeding their normal schedule. Signup and view all the answers

What happens when an employee attends a training session outside of the City of Omaha?

They are paid at their base rate but with no overtime consideration. Signup and view all the answers

Which of the following scenarios would NOT qualify for call-in compensation for sworn employees?

Using the phone for work-related discussions from home. Signup and view all the answers

Which of the following statements about attendance at Personnel Board hearings is incorrect for sworn employees?

Attendance is considered a leave of absence. Signup and view all the answers

Study Notes

Omaha Police Department Overtime Procedures

Policy: The Omaha Police Department (OPD) complies with Federal, State, and local laws, including the Fair Labor Standards Act (FLSA), Omaha Municipal Code, and Collective Bargaining Agreements (CBA).
Non-exempt employees: Must be paid for worked time during the pay period.
Employee responsibility: Non-exempt OPD employees must submit Overtime Forms and record overtime in the OPD timekeeping system.
Supervisor/Timekeeper review: Supervisors and timekeepers review and approve or deny overtime requests promptly.
Fraudulent requests: Fraudulent overtime requests may result in disciplinary actions up to termination.
Overtime definition: Work exceeding normal workday or work week.
Sworn employee overtime rate: One and one-half (1.5) times the hourly rate for hours over 8 hours per day (or 8.5 hours for those working a card system) or 10/12-hour days.
Non-sworn employee overtime rate: One and one-half (1.5) times the hourly rate for hours over 8 hours per day. Special rate for Functional or CMPTEC group assigned to 10-hour days: 1.5 times the rate for hours over 10 hours.
Holiday work: Considered work for overtime purposes under OPOA CBA.
Paid time off: Annual leave, sick leave, funeral leave, or compensatory time do not count as hours worked for overtime calculations under OPOA CBA.
Court Attendance: Court attendance during the employee's scheduled work hours will not be considered a leave of absence and will be paid at the regular rate under OPOA CBA. Court attendance during off-duty hours is compensated at a minimum of three hours at the overtime rate, or the actual hours present, whichever is higher.
Call-In definition: Work called in during off-duty hours.
Call-In compensation (sworn employees): Minimum 4 hours at the overtime rate. Or the actual hours worked, whichever is higher.
Call-In compensation (non-sworn employees): Based on Local CBA or City codes, and non-sworn employee's normal schedule.
Non-sworn Employee Overtime Compensation: Paid at overtime rate for hours exceeding their normal schedule.
Specific rates under Local 251: Overtime rates are defined by the Local 251 CBA.
Other overtime types: Compensation is determined by the respective CBA and/or City of Omaha Municipal Code Chapter 23.
OPD Overtime Form (OPD Form 158): Employees must submit filled-out forms promptly after the overtime work.
Form submission: Submitted to supervisors within their respective units.
Form Approval: If a supervisor is unavailable, a co-worker can submit the form.
Additional Information: Designated timekeepers responsible to input the overtime hours. Timekeeping error explanation required.
Large events: The OPD Police Personnel Unit may handle the overtime forms for large events (e.g, NCAA College World Series) following specific procedures.
Overtime Assignment Cost Analysis Projection Form (OPD Form 81): Required for large events to project/estimate personnel and equipment costs, submitted to a bureaucratic officer.

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Description

This quiz covers the overtime procedures for the Omaha Police Department, including compliance with laws and the responsibilities of non-exempt employees. You'll learn about overtime definitions, rates, and the approval process for overtime requests. Understanding these procedures is crucial for ensuring proper compensation and adherence to departmental policies.