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12 Questions

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NNPC Limited Purchase Order Process

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Questions and Answers

What is the purpose of issuing a Purchase Order?

To provide guidance on NNPC Limited's purchasing policies

To authorize the Purchasing Department to place orders

To formalize requirements and pricing, and serve as legally binding documentation of ordered goods/services (correct)

To initiate purchases without any legal implications

Who is the authorized department to place an order directly with a vendor?

Human Resources Department

Legal Department

Purchasing Department (correct)

Finance Department

What happens if NNPC Limited staff members make unauthorized purchases?

They will be exempt from any consequences

They may be subject to disciplinary action (correct)

The transaction is considered valid

The Purchasing Department takes responsibility

What does a properly completed Purchase Order represent?

A legally binding contract Signup and view all the answers

What is the primary purpose of using a Purchase Order to initiate purchases?

To ensure that transactions are covered by a proper contract Signup and view all the answers

What does the Purchase Order serve as, in terms of approved contracts?

Documentation of compliance to the terms and conditions Signup and view all the answers

What is the basis of measurement for the timeliness of purchase order (PO) issuance?

Latest date for completion of the issuance after contract acceptance Signup and view all the answers

Who is responsible for maintaining a record of the Purchase Order for audit purposes?

SCM (N-5/6) Signup and view all the answers

What is the first step after acceptance of NNPC Limited drawn contract by a selected vendor or review and acceptance of 3rd Party drawn contract by NNPC Limited?

Issue Purchase Order to selected vendor Signup and view all the answers

What is the purpose of 3-way matching carried out by SCM (N-5/6)?

To confirm that the PO number and order details match up on the Purchase Order, Invoice, and Packing Slip Signup and view all the answers

What document serves as input for issuing a Purchase Order?

Accepted Contract Signup and view all the answers

What is the timeframe for measuring the accuracy of the PO?

$3$ days Signup and view all the answers