Chap 3 Microsoft Word Table

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Questions and Answers

What constitutes a table in a word processor?

An organized arrangement of text in the form of rows and columns (correct)

A list of bullet points arranged in a grid

A set of pictures organized in columns and rows

A collection of graphics arranged sequentially

Which statement correctly describes how to insert a table using a table grid?

Use the drop-down arrow of the Table option and drag to select rows and columns. (correct)

Select a pre-defined table style from the layout options.

Choose the Insert option and manually draw the table.

Click the table option and type the number of rows and columns.

What is the intersection of a row and a column within a table called?

Cell (correct)

Node

Field

Square

What is a primary benefit of using tables in word processors?

To organize and represent data in rows and columns (C) Signup and view all the answers

What can users do when modifying a table structure in a word processor?

Add or remove columns and rows as needed (D) Signup and view all the answers

What is the first step to insert a table in a document?

Click on the drop-down arrow of the Table option in the Insert tab (A) Signup and view all the answers

Which of the following is NOT a method provided by Word to create a table?

Typing dimensions in a prompt box (D) Signup and view all the answers

How can you navigate to the next cell after entering data?

Press the Tab key or Right arrow key (D) Signup and view all the answers

What action should you take to delete unwanted cells from a table?

Select a cell, row, or column and then delete (B) Signup and view all the answers

What is the correct method to select an entire row in a table?

Move the mouse to the left of the row margin and click (A) Signup and view all the answers

Which feature appears on the Ribbon after inserting a table?

Table Design and Layout tabs (D) Signup and view all the answers

What key combination allows you to move to the previous cell?

Shift + Tab key (A) Signup and view all the answers

What is the purpose of merging cells in a table?

To combine adjacent cells into one larger cell. (A) Signup and view all the answers

Which tab should be selected to split a cell in a table?

Layout (A) Signup and view all the answers

What must you do first to apply borders and shading to a table?

Select the entire table. (B) Signup and view all the answers

After selecting the cells you want to merge, which option needs to be clicked?

Merge Cells (D) Signup and view all the answers

What happens when you split a cell into 2 rows and 1 column?

The cell is divided into two horizontal cells. (C) Signup and view all the answers

Which of the following options can be defined in the Split Cells dialog box?

Number of rows and columns. (C) Signup and view all the answers

Which option must be selected to delete an entire row in a table?

Delete entire row (A) Signup and view all the answers

What is the first step to change the row height in a table?

Select the row to be changed (B) Signup and view all the answers

What should you click on to access the option to change a column's width?

The Properties option (B) Signup and view all the answers

Which checkbox needs to be selected to specify a new height for a row?

Specify height (A) Signup and view all the answers

How can you quickly adjust row height or column width using the mouse?

Move the mouse pointer over the border (A) Signup and view all the answers

What action must be taken after specifying the new height or width in Table Properties?

Click on OK (A) Signup and view all the answers

What is the first step to insert a new column in a table?

Select the column adjacent to where you want to insert (D) Signup and view all the answers

Which tab do you need to click to delete a row or column in a table?

Layout (B) Signup and view all the answers

What happens if you select the 'Insert Above' option?

A new row is added above the selected row (A) Signup and view all the answers

How can you also select different parts of a table?

Using the Select option in the Table group (D) Signup and view all the answers

What is the purpose of the Quick Tables feature?

To add pre-designed tables (C) Signup and view all the answers

What can you do if you want to add multiple rows to a table?

Select all rows you want to add and right-click (C) Signup and view all the answers

Which option should be selected to insert a new column to the left of a selected column?

Insert Left (B) Signup and view all the answers

What does the 'Delete' option in the Rows & Columns group allow you to do?

Remove selected rows or columns (A) Signup and view all the answers

What is the purpose of the Align Center option in Word?

To center align text both vertically and horizontally within a cell (B) Signup and view all the answers

What does splitting a cell achieve in a table?

Divides the selected cell into separate cells (A) Signup and view all the answers

Which option would be selected to align text to the bottom-center of a cell?

Align Bottom Center (B) Signup and view all the answers

Which handle is used to move an entire table in Word?

Table Move handle (B) Signup and view all the answers

In Word, what does the AutoFit feature do?

Auto-adjusts column width based on content (C) Signup and view all the answers

How does merging cells affect a table?

Combines selected cells into one larger cell (C) Signup and view all the answers

What is a cell in the context of a table?

The intersection of a single row and column (B) Signup and view all the answers

Which of the following describes the use of the Borders and Shading dialog box?

To apply borders and shading styles to a table (D) Signup and view all the answers

What is the purpose of the AutoFit Contents option?

To adjust the column width according to the data entered. (C) Signup and view all the answers

Which handle is used exclusively for moving a table?

Table Move Handle (D) Signup and view all the answers

How does the AutoFit Window option function?

It adjusts the table width according to the defined window margins. (A) Signup and view all the answers

When resizing a table using the Table Resize Handle, what happens if the column width is set to Fixed Column Width?

The column width remains the same, and text is wrapped within the cell. (D) Signup and view all the answers

Which of the following is NOT a function of the AutoFit options?

Adjusting the cell padding to fit the contents. (D) Signup and view all the answers

What tool allows you to change the size of a table in Word?

Table Resize Handle (A) Signup and view all the answers

Study Notes

Inserting a Table

Access the Insert tab, click on the drop-down arrow beside Table, and select Insert Table.
Specify desired rows and columns in the Insert Table dialog box and confirm with OK.
Inserting a table enables visibility of Table Design and Layout tabs in the Ribbon for further customization.

Entering Data

To input data, click on a specific cell and start typing.
Navigate between adjoining cells using the Tab key (next) or Shift + Tab key (previous).
Use arrow keys (Up/Down) for vertical navigation between cells.

Editing a Table

Additional data can be inserted by adding rows, columns, or cells.
Unwanted rows, columns, or cells can be deleted by selecting them first.

Selection Techniques

Cell: Triple-click within the cell.
Row: Click to the left of the row margin.
Column: Click at the top of the column.
Entire Table: Click on the Table Move handle.

Inserting Columns/Rows

Add new columns or rows by selecting an existing column/row and using Insert Left/Right or Insert Above/Below options in the Layout tab.

Deleting Columns/Rows

Choose the column or row to delete, go to the Layout tab, and select the Delete option for Rows/Columns.

Additional Selection Options

Use the Select option in the Table group on the Layout tab to choose various parts of a table more easily.

Pre-designed Tables

Insert a pre-designed table via Insert > Table > Quick Tables to access templates.

Cell Operations

Splitting Cells: Divide selected cell into multiple cells using Layout tab > Split Cells option.
Merging Cells: Combine multiple adjacent cells into one by selecting them and clicking Merge Cells in the Layout tab.

Table Enhancement

Apply borders and shading using the Table Design tab > Borders and Shading options to improve the table’s appearance.

Adjusting Table Dimensions

Modify row height and column width through Table Properties accessed via right-click or the Layout tab.
Use the mouse to resize columns or rows by dragging borders.

Text Alignment in Tables

Align text using options on the Layout tab such as Align Top Left, Align Center, and multiple others for precise text positioning within cells.

Resizing Tables

Adjust table size manually with the Table Resize handle or use the AutoFit option for automated resizing based on content or window dimensions, offering three techniques:
- AutoFit Contents adjusts width per data.
- AutoFit Window resizes according to window margins.
- Fixed Column Width maintains set width, wrapping text within.

Table Handles

Brace for the Table Move Handle (plus sign at the top-left) for table movement and the Table Resize Handle (small hollow square at bottom-right) for resizing tasks.

Learning Objectives

Students will practice creating, entering, modifying, and formatting tables while aligning text correctly within those tables.

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Description

This quiz covers the fundamental aspects of inserting, editing, and selecting tables in Microsoft Word. Learn how to effectively use tables for better data organization and presentation. Test your knowledge on various techniques and shortcuts to enhance your table management skills.