Microsoft Word 2013 Overview

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Questions and Answers

What is the first step to arrange names in alphabetical order?

  • Highlight the names and click the Sort button. (correct)
  • Highlight the names and use the Font Color option.
  • Use the Shortcut key for alignment styles.
  • Type the names separated by commas.

Which button can be used to adjust the page margins?

  • Margins button (correct)
  • Font Dialog Launcher
  • Orientation button
  • Paper Size button

Which of the following margin settings is recommended for the top, right, and bottom parts of the page?

  • 1.5 inches for the top and bottom, 1 inch for the sides
  • 1 inch for top, right, and bottom; 1.5 inches for left (correct)
  • 1 inch for all sides
  • 1 inch for top; 2 inches for right, bottom, and left

What is the first step to save a document with a password in MS Word 2013?

<p>Click File menu (C)</p> Signup and view all the answers

Which orientation option is adjusted through the Page Layout tab?

<p>Page orientation (A)</p> Signup and view all the answers

Which of the following buttons is NOT mentioned as part of identifying missing buttons?

<p>Italics (D)</p> Signup and view all the answers

Where can users add a password when saving a document?

<p>Under General Options in Tools menu (C)</p> Signup and view all the answers

What is the outcome of clicking Yes, Start Enforcing Protection in the Restrict Editing process?

<p>Users can edit only certain areas of the document. (A)</p> Signup and view all the answers

What should you do before you can open a document that has been encrypted with a password?

<p>Remember and enter the password (B)</p> Signup and view all the answers

What should you do to copy text in MS Word?

<p>Press CTRL + C (D)</p> Signup and view all the answers

What is the effect of clicking the Stop Protection button?

<p>Requires entering the password to edit the document (A)</p> Signup and view all the answers

Which key combination is used to paste copied text in MS Word?

<p>CTRL + V (A)</p> Signup and view all the answers

What is the correct sequence of actions to restrict editing in a document?

<p>Click File Tab, Protect Document button, Restrict Editing button. (D)</p> Signup and view all the answers

What must be done after entering and confirming a password in the save process?

<p>Click OK button to save the settings. (D)</p> Signup and view all the answers

What does allowing only certain types of editing restrict users from doing?

<p>Editing the entire document freely (C)</p> Signup and view all the answers

What keyboard shortcut is used to make text bold?

<p>CTRL + B (D)</p> Signup and view all the answers

How can you change the font color of a specific word in a sentence?

<p>Highlight the word and select Font Color from the Font Group (A)</p> Signup and view all the answers

What is the outcome of pressing CTRL + I after selecting a sentence?

<p>The text will become italic (D)</p> Signup and view all the answers

Which step is necessary to create a bulleted list?

<p>Click the Bullets button in the Paragraph Group after highlighting (A)</p> Signup and view all the answers

What is the function of pressing CTRL + D in text formatting?

<p>Open the Font dialog to change font settings (D)</p> Signup and view all the answers

To align a sentence in the center of the text area, which action should you perform?

<p>Press CTRL + E or click the Center button in the Paragraph Group (C)</p> Signup and view all the answers

What does the Bullets and Numbering option allow you to create?

<p>A bulleted list and a numbered list (D)</p> Signup and view all the answers

Which of the following actions would create a numbered list using Roman numerals?

<p>Type the items and click the Numbering button then choose Roman Numerals (D)</p> Signup and view all the answers

What formatting change is applied when you click the Font Dialog Launcher?

<p>You can change the font style and size (D)</p> Signup and view all the answers

What is the default file name for a new document in Microsoft Word 2013?

<p>Document1 (D)</p> Signup and view all the answers

Which component of Microsoft Word 2013 is used for adjusting margins and indents?

<p>Rulers (B)</p> Signup and view all the answers

What is the primary function of the Help Button in Microsoft Word 2013?

<p>To access help features (D)</p> Signup and view all the answers

Which of the following is NOT part of the Ribbon in Microsoft Word 2013?

<p>Window Controls (B)</p> Signup and view all the answers

What do the View Buttons in Microsoft Word 2013 enable the user to do?

<p>Switch between different document views (B)</p> Signup and view all the answers

Which tool displays the location where text will be inserted in a document?

<p>Cursor (B)</p> Signup and view all the answers

What is the purpose of the Quick Access Toolbar in Microsoft Word 2013?

<p>To access commonly used commands quickly (B)</p> Signup and view all the answers

Which of the following features is found before the Window Controls in Microsoft Word 2013?

<p>Help Button (B)</p> Signup and view all the answers

What is the primary function of the scroll bars in a Word document?

<p>To navigate through the document (B)</p> Signup and view all the answers

What information is shown in the Status Bar of a Word document?

<p>Page number and word count (B)</p> Signup and view all the answers

Which view mode is not one of the options shown in the View Buttons?

<p>Slide Show Layout (B)</p> Signup and view all the answers

Which shortcut key is used to open an existing document in Word?

<p>CTRL + O (C)</p> Signup and view all the answers

What is the zoom range available for a document in Word?

<p>10% to 500% (B)</p> Signup and view all the answers

Which shortcut key is used for the 'Find' function in Word?

<p>CTRL + F (C)</p> Signup and view all the answers

What is NOT a function of the Zoom Tools in Word?

<p>To adjust the text formatting (B)</p> Signup and view all the answers

Which of these options allows you to create a new document using templates in Word?

<p>File Tab (C)</p> Signup and view all the answers

To align text to the left in Word, which shortcut key should be used?

<p>CTRL + L (B)</p> Signup and view all the answers

Which of the following statements about creating a new document is correct?

<p>A list of available templates displays when creating a new document. (C)</p> Signup and view all the answers

Flashcards

Quick Access Toolbar

Located on the top left of Word, it holds frequently used commands like Save, Open, and Print.

Ribbon

A group of tabs in Word, each with tools for different tasks (like formatting).

File Tab

Opens a menu to manage your document (save, open, print, etc.).

Title Bar

The topmost part of the Word window showing the file name and Word application.

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Cursor (Insertion Point)

The blinking vertical line that shows where the next typed character will appear.

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Rulers (Horizontal/Vertical)

Used to adjust margins, indentations, and tabs in your document.

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Help Button

Provides access to Word's help features.

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Tab Selector

Shows different tabs of the Ribbon; used to access different tool sections.

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Text Area

The workspace where the document's content is placed.

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Scroll Bars

Vertical and Horizontal bars that allow you to view parts of a document that are out of sight.

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Status Bar

Located below the text area, displays document information, like page numbers and word count.

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View Buttons

Small buttons in the Status Bar that change the document view (e.g., Read Mode, Print Layout).

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Zoom Tools

Used to enlarge or reduce the document's size for easier viewing.

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Alt + F

Shortcut for accessing the File tab.

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Ctrl + A

Selects all the text in the document.

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Ctrl + S

Saves the current document.

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Ctrl + O

Opens an existing document.

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Ctrl + P

Prints the document.

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Page Orientation

The way a page is displayed: Portrait (tall and narrow) or Landscape (wide and short).

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Page Margins

The empty space around the edges of a page, defining the printing area.

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Custom Margins

Setting specific, non-standard margin sizes for a page, allowing for unique layout.

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Page Setup Group

A collection of tools in the Page Layout tab of Word, used to manage page size, orientation, and margins.

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Paper Size

The dimensions of the paper (e.g., Letter, A4) on which your document will be printed.

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Bold Text

Makes text thicker and more prominent. Can be applied by pressing Ctrl + B or clicking the Bold button on the Home tab.

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Italic Text

Slants text for emphasis or different styles. Achieved by pressing Ctrl + I or using the Italic button.

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Underline Text

Adds a line beneath text for highlighting or visual appeal. Use Ctrl + U or the Underline button.

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Font Color

Changes the color of text, allowing for customization and visual organization.

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Font Dialog

A window where you adjust font settings like type, size, and style.

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Bullets and Numbering

Creates lists using bullet points or numbers. Helps organize lists and outlines.

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Roman Numerals (I, II, III)

A numbering system used for lists, often for larger divisions or outlines.

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List Style Value

The format of the list item (e.g., lowercase 'a' or uppercase 'A').

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Text Alignment

Positioning text within a document, like left, right, center, or justified.

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Justify Alignment

Spreads text evenly to create a block of text with straight edges.

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Save document with password (MS Word)

Protecting a document by adding a password to prevent unauthorized access.

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Encrypt document with password

In MS Word you can encrypt a file with a password, preventing the file from being opened without the correct password.

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Restrict Editing (MS Word)

Limiting the ability to modify a document, typically to protect its content from accidental or unauthorized changes.

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Document Password

A secret code required to open a password-protected document

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Save As

A function in MS Word allowing you to create a copy of the document to protect the original and add password protection.

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Copy and Paste (MS Word)

Copy text or content from one place to another within or across Word documents.

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Text Formatting

Editing text appearance in MS Word, such as font type, size, style, and color.

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Protect Document

Feature in MS Word to lock down documents, allowing for saving, password setting, and restrict editing.

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Save Location

The directory or folder where a document is saved. Important for where the file is stored and easy access

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Study Notes

Microsoft Word 2013 Overview

  • Microsoft Word 2013 is a word processing software used to create professional documents.
  • Objectives include understanding the program's components, shortcut keys, and creating various document types.

Parts of Microsoft Word 2013

  • Title Bar: Located at the top of the window; displays the file name and application name (e.g., Document1.docx).
  • Quick Access Toolbar: Located in the upper left portion of the window; contains commonly used commands (Save, New, Open, Print).
  • File Tab: Contains common commands for managing documents (save, open, print).
  • Ribbon Tabs: Eight tabbed toolbars (Home, Insert, Design, Layout, References, Mailings, Review, View).
  • Tab Selector: Located on top of the vertical ruler; displays available tabs.
  • Cursor (Insertion Point): Indicates the position where text, tables, or images will be inserted.
  • Horizontal Ruler: Used for adjusting margins, indents, and tabs.
  • Vertical Ruler: Used for adjusting margins, indents, and tabs.
  • Horizontal Scroll Bar: Located at the bottom of the document; helps scroll from left to right.
  • Vertical Scroll Bar: Located on the right side of the document; helps scroll up and down.
  • Text Area: Displays the document content.
  • Document Information: Located in the status bar, shows page numbers, word count, and proofing error notifications.
  • View Buttons: Located in the status bar; provides different document views (read mode, print layout, web layout).
  • Zoom Tools: Located next to the view buttons; a slider used for zooming in or out to edit or view the document.
  • Help Button: Located to the left of window controls; opens help features of Microsoft Word.

Shortcut Keys

  • Tab Menu: ALT + Specific Letter
  • Specific Tab Keys: CTRL +Specific Letter combinations (e.g., CTRL + B for bold, CTRL + I for italic).

Creating New Documents

  • Available templates can be selected for new document creation.
  • Users can also choose online templates.
  • To create a new blank document select "Blank Document Template".

Saving MS Word Documents with Passwords

  • Saving: Open the file tab, choose Save As, then select the location.
  • Password Protection: Click Tools to add a password.
  • Password Entry: Enter the desired password in the appropriate fields.
  • Testing: Save and close the document to check the password.

Protecting Documents

  • Encrypt With Password: Click File > Protect Document > Encrypt with Password. Enter the necessary password.
  • Restrict Editing: Click File > Protect Document > Restrict Editing to prevent changes by unauthorized users. Select the desired restrictions (e.g., no changes). Enter a password to enforce.
  • Stop Protection: Click Stop Protection in the Restrict Editing pane and enter the password to allow changes.

Text Formatting

  • Editing: Editing text within the document.
  • Font Type: Changing the font style (e.g. Arial, Calibri)
  • Font Size: Setting the size of the text (e.g. 12,14).
  • Font Style: Choosing bold, italic or underline styles for selected text.
  • Font Color: Changing the color of selected text.
  • Alignment: Setting text alignment (Left, Right, Center, Justify).
  • Bulleted and Numbering: Creating lists.
  • Sorting: Ordering text alphabetically within the document.

Page Setup and Properties

  • Page Setup and Properties: Setting page size and orientation, margins using the Page Layout tab.

Page Size, Orientation, and Margins

  • Page Settings: Adjusting page orientation (portrait, landscape), page size (letter, legal), and margins (top, bottom, left, right).

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