Microsoft Word 2013 Overview
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Questions and Answers

What is the first step to arrange names in alphabetical order?

  • Highlight the names and click the Sort button. (correct)
  • Highlight the names and use the Font Color option.
  • Use the Shortcut key for alignment styles.
  • Type the names separated by commas.
  • Which button can be used to adjust the page margins?

  • Margins button (correct)
  • Font Dialog Launcher
  • Orientation button
  • Paper Size button
  • Which of the following margin settings is recommended for the top, right, and bottom parts of the page?

  • 1.5 inches for the top and bottom, 1 inch for the sides
  • 1 inch for top, right, and bottom; 1.5 inches for left (correct)
  • 1 inch for all sides
  • 1 inch for top; 2 inches for right, bottom, and left
  • What is the first step to save a document with a password in MS Word 2013?

    <p>Click File menu (C)</p> Signup and view all the answers

    Which orientation option is adjusted through the Page Layout tab?

    <p>Page orientation (A)</p> Signup and view all the answers

    Which of the following buttons is NOT mentioned as part of identifying missing buttons?

    <p>Italics (D)</p> Signup and view all the answers

    Where can users add a password when saving a document?

    <p>Under General Options in Tools menu (C)</p> Signup and view all the answers

    What is the outcome of clicking Yes, Start Enforcing Protection in the Restrict Editing process?

    <p>Users can edit only certain areas of the document. (A)</p> Signup and view all the answers

    What should you do before you can open a document that has been encrypted with a password?

    <p>Remember and enter the password (B)</p> Signup and view all the answers

    What should you do to copy text in MS Word?

    <p>Press CTRL + C (D)</p> Signup and view all the answers

    What is the effect of clicking the Stop Protection button?

    <p>Requires entering the password to edit the document (A)</p> Signup and view all the answers

    Which key combination is used to paste copied text in MS Word?

    <p>CTRL + V (A)</p> Signup and view all the answers

    What is the correct sequence of actions to restrict editing in a document?

    <p>Click File Tab, Protect Document button, Restrict Editing button. (D)</p> Signup and view all the answers

    What must be done after entering and confirming a password in the save process?

    <p>Click OK button to save the settings. (D)</p> Signup and view all the answers

    What does allowing only certain types of editing restrict users from doing?

    <p>Editing the entire document freely (C)</p> Signup and view all the answers

    What keyboard shortcut is used to make text bold?

    <p>CTRL + B (D)</p> Signup and view all the answers

    How can you change the font color of a specific word in a sentence?

    <p>Highlight the word and select Font Color from the Font Group (A)</p> Signup and view all the answers

    What is the outcome of pressing CTRL + I after selecting a sentence?

    <p>The text will become italic (D)</p> Signup and view all the answers

    Which step is necessary to create a bulleted list?

    <p>Click the Bullets button in the Paragraph Group after highlighting (A)</p> Signup and view all the answers

    What is the function of pressing CTRL + D in text formatting?

    <p>Open the Font dialog to change font settings (D)</p> Signup and view all the answers

    To align a sentence in the center of the text area, which action should you perform?

    <p>Press CTRL + E or click the Center button in the Paragraph Group (C)</p> Signup and view all the answers

    What does the Bullets and Numbering option allow you to create?

    <p>A bulleted list and a numbered list (D)</p> Signup and view all the answers

    Which of the following actions would create a numbered list using Roman numerals?

    <p>Type the items and click the Numbering button then choose Roman Numerals (D)</p> Signup and view all the answers

    What formatting change is applied when you click the Font Dialog Launcher?

    <p>You can change the font style and size (D)</p> Signup and view all the answers

    What is the default file name for a new document in Microsoft Word 2013?

    <p>Document1 (D)</p> Signup and view all the answers

    Which component of Microsoft Word 2013 is used for adjusting margins and indents?

    <p>Rulers (B)</p> Signup and view all the answers

    What is the primary function of the Help Button in Microsoft Word 2013?

    <p>To access help features (D)</p> Signup and view all the answers

    Which of the following is NOT part of the Ribbon in Microsoft Word 2013?

    <p>Window Controls (B)</p> Signup and view all the answers

    What do the View Buttons in Microsoft Word 2013 enable the user to do?

    <p>Switch between different document views (B)</p> Signup and view all the answers

    Which tool displays the location where text will be inserted in a document?

    <p>Cursor (B)</p> Signup and view all the answers

    What is the purpose of the Quick Access Toolbar in Microsoft Word 2013?

    <p>To access commonly used commands quickly (B)</p> Signup and view all the answers

    Which of the following features is found before the Window Controls in Microsoft Word 2013?

    <p>Help Button (B)</p> Signup and view all the answers

    What is the primary function of the scroll bars in a Word document?

    <p>To navigate through the document (B)</p> Signup and view all the answers

    What information is shown in the Status Bar of a Word document?

    <p>Page number and word count (B)</p> Signup and view all the answers

    Which view mode is not one of the options shown in the View Buttons?

    <p>Slide Show Layout (B)</p> Signup and view all the answers

    Which shortcut key is used to open an existing document in Word?

    <p>CTRL + O (C)</p> Signup and view all the answers

    What is the zoom range available for a document in Word?

    <p>10% to 500% (B)</p> Signup and view all the answers

    Which shortcut key is used for the 'Find' function in Word?

    <p>CTRL + F (C)</p> Signup and view all the answers

    What is NOT a function of the Zoom Tools in Word?

    <p>To adjust the text formatting (B)</p> Signup and view all the answers

    Which of these options allows you to create a new document using templates in Word?

    <p>File Tab (C)</p> Signup and view all the answers

    To align text to the left in Word, which shortcut key should be used?

    <p>CTRL + L (B)</p> Signup and view all the answers

    Which of the following statements about creating a new document is correct?

    <p>A list of available templates displays when creating a new document. (C)</p> Signup and view all the answers

    Flashcards

    Quick Access Toolbar

    Located on the top left of Word, it holds frequently used commands like Save, Open, and Print.

    Ribbon

    A group of tabs in Word, each with tools for different tasks (like formatting).

    File Tab

    Opens a menu to manage your document (save, open, print, etc.).

    Title Bar

    The topmost part of the Word window showing the file name and Word application.

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    Cursor (Insertion Point)

    The blinking vertical line that shows where the next typed character will appear.

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    Rulers (Horizontal/Vertical)

    Used to adjust margins, indentations, and tabs in your document.

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    Help Button

    Provides access to Word's help features.

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    Tab Selector

    Shows different tabs of the Ribbon; used to access different tool sections.

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    Text Area

    The workspace where the document's content is placed.

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    Scroll Bars

    Vertical and Horizontal bars that allow you to view parts of a document that are out of sight.

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    Status Bar

    Located below the text area, displays document information, like page numbers and word count.

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    View Buttons

    Small buttons in the Status Bar that change the document view (e.g., Read Mode, Print Layout).

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    Zoom Tools

    Used to enlarge or reduce the document's size for easier viewing.

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    Alt + F

    Shortcut for accessing the File tab.

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    Ctrl + A

    Selects all the text in the document.

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    Ctrl + S

    Saves the current document.

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    Ctrl + O

    Opens an existing document.

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    Ctrl + P

    Prints the document.

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    Page Orientation

    The way a page is displayed: Portrait (tall and narrow) or Landscape (wide and short).

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    Page Margins

    The empty space around the edges of a page, defining the printing area.

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    Custom Margins

    Setting specific, non-standard margin sizes for a page, allowing for unique layout.

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    Page Setup Group

    A collection of tools in the Page Layout tab of Word, used to manage page size, orientation, and margins.

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    Paper Size

    The dimensions of the paper (e.g., Letter, A4) on which your document will be printed.

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    Bold Text

    Makes text thicker and more prominent. Can be applied by pressing Ctrl + B or clicking the Bold button on the Home tab.

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    Italic Text

    Slants text for emphasis or different styles. Achieved by pressing Ctrl + I or using the Italic button.

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    Underline Text

    Adds a line beneath text for highlighting or visual appeal. Use Ctrl + U or the Underline button.

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    Font Color

    Changes the color of text, allowing for customization and visual organization.

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    Font Dialog

    A window where you adjust font settings like type, size, and style.

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    Bullets and Numbering

    Creates lists using bullet points or numbers. Helps organize lists and outlines.

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    Roman Numerals (I, II, III)

    A numbering system used for lists, often for larger divisions or outlines.

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    List Style Value

    The format of the list item (e.g., lowercase 'a' or uppercase 'A').

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    Text Alignment

    Positioning text within a document, like left, right, center, or justified.

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    Justify Alignment

    Spreads text evenly to create a block of text with straight edges.

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    Save document with password (MS Word)

    Protecting a document by adding a password to prevent unauthorized access.

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    Encrypt document with password

    In MS Word you can encrypt a file with a password, preventing the file from being opened without the correct password.

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    Restrict Editing (MS Word)

    Limiting the ability to modify a document, typically to protect its content from accidental or unauthorized changes.

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    Document Password

    A secret code required to open a password-protected document

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    Save As

    A function in MS Word allowing you to create a copy of the document to protect the original and add password protection.

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    Copy and Paste (MS Word)

    Copy text or content from one place to another within or across Word documents.

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    Text Formatting

    Editing text appearance in MS Word, such as font type, size, style, and color.

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    Protect Document

    Feature in MS Word to lock down documents, allowing for saving, password setting, and restrict editing.

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    Save Location

    The directory or folder where a document is saved. Important for where the file is stored and easy access

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    Study Notes

    Microsoft Word 2013 Overview

    • Microsoft Word 2013 is a word processing software used to create professional documents.
    • Objectives include understanding the program's components, shortcut keys, and creating various document types.

    Parts of Microsoft Word 2013

    • Title Bar: Located at the top of the window; displays the file name and application name (e.g., Document1.docx).
    • Quick Access Toolbar: Located in the upper left portion of the window; contains commonly used commands (Save, New, Open, Print).
    • File Tab: Contains common commands for managing documents (save, open, print).
    • Ribbon Tabs: Eight tabbed toolbars (Home, Insert, Design, Layout, References, Mailings, Review, View).
    • Tab Selector: Located on top of the vertical ruler; displays available tabs.
    • Cursor (Insertion Point): Indicates the position where text, tables, or images will be inserted.
    • Horizontal Ruler: Used for adjusting margins, indents, and tabs.
    • Vertical Ruler: Used for adjusting margins, indents, and tabs.
    • Horizontal Scroll Bar: Located at the bottom of the document; helps scroll from left to right.
    • Vertical Scroll Bar: Located on the right side of the document; helps scroll up and down.
    • Text Area: Displays the document content.
    • Document Information: Located in the status bar, shows page numbers, word count, and proofing error notifications.
    • View Buttons: Located in the status bar; provides different document views (read mode, print layout, web layout).
    • Zoom Tools: Located next to the view buttons; a slider used for zooming in or out to edit or view the document.
    • Help Button: Located to the left of window controls; opens help features of Microsoft Word.

    Shortcut Keys

    • Tab Menu: ALT + Specific Letter
    • Specific Tab Keys: CTRL +Specific Letter combinations (e.g., CTRL + B for bold, CTRL + I for italic).

    Creating New Documents

    • Available templates can be selected for new document creation.
    • Users can also choose online templates.
    • To create a new blank document select "Blank Document Template".

    Saving MS Word Documents with Passwords

    • Saving: Open the file tab, choose Save As, then select the location.
    • Password Protection: Click Tools to add a password.
    • Password Entry: Enter the desired password in the appropriate fields.
    • Testing: Save and close the document to check the password.

    Protecting Documents

    • Encrypt With Password: Click File > Protect Document > Encrypt with Password. Enter the necessary password.
    • Restrict Editing: Click File > Protect Document > Restrict Editing to prevent changes by unauthorized users. Select the desired restrictions (e.g., no changes). Enter a password to enforce.
    • Stop Protection: Click Stop Protection in the Restrict Editing pane and enter the password to allow changes.

    Text Formatting

    • Editing: Editing text within the document.
    • Font Type: Changing the font style (e.g. Arial, Calibri)
    • Font Size: Setting the size of the text (e.g. 12,14).
    • Font Style: Choosing bold, italic or underline styles for selected text.
    • Font Color: Changing the color of selected text.
    • Alignment: Setting text alignment (Left, Right, Center, Justify).
    • Bulleted and Numbering: Creating lists.
    • Sorting: Ordering text alphabetically within the document.

    Page Setup and Properties

    • Page Setup and Properties: Setting page size and orientation, margins using the Page Layout tab.

    Page Size, Orientation, and Margins

    • Page Settings: Adjusting page orientation (portrait, landscape), page size (letter, legal), and margins (top, bottom, left, right).

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    MS Word 2013 Tutorial PDF

    Description

    This quiz provides an overview of Microsoft Word 2013, focusing on its essential components and features. You'll learn about the interface, including the Title Bar, Quick Access Toolbar, and Ribbon Tabs. Test your knowledge on the functionalities that enhance document creation.

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