Word Processor Basics: Microsoft Word 2013
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Questions and Answers

What is a word processor, and what is one well-known example?

A word processor is a computer program that allows users to create, edit and produce text documents, such as letters. Microsoft Word is a well-known example.

What are the primary components of the Word 2013 interface? (Select All that Apply)

  • Ribbon (correct)
  • Zoom (correct)
  • Vertical Ruler (correct)
  • Status Bar (correct)
  • File Tab (correct)
  • Quick Access Toolbar (correct)
  • Scroll Bar (correct)
  • Horizontal Ruler (correct)

What does the File Tab provide in Microsoft Word 2013?

Provides information pertaining to your document and options to help setup your window defaults and standard commands like Save, Save As, Print, etc.

Microsoft Office has a variety of predesigned templates available.

<p>True (A)</p> Signup and view all the answers

How can you access the Quick Access Toolbar in Microsoft Word 2013?

<p>Click on the drop-down arrow next to the Quick Access Toolbar.</p> Signup and view all the answers

How do you apply a style to text in Microsoft Word 2013?

<p>Select the text and click the style you want in the Styles gallery.</p> Signup and view all the answers

Which of the following are ways to modify an existing style in Microsoft Word 2013? (Select All that Apply)

<p>Format selected text and then update a style to match. (A), Modify a style manually through the Modify Style dialog box. (B), Right-click on a style in the Styles gallery and choose Modify. (C), Modify a style by updating it to match the current document formatting. (D)</p> Signup and view all the answers

What is Paragraph Formatting in Microsoft Word 2013?

<p>Paragraph Formatting refers to formatting commands that affect entire paragraphs, including settings such as indenting, bullets, line spacing, and paragraph spacing. It allows for consistent and visually appealing formatting of text blocks.</p> Signup and view all the answers

How can you decrease the indent of a paragraph in Microsoft Word 2013?

<p>Click on the 'Decrease Indent' option under the 'Home' tab or click on the down spinner arrow for 'Indent Left' in the 'Page Layout' tab.</p> Signup and view all the answers

When aligning text in a document, which alignment option uses extra space between words to create a uniform look?

<p>Justify (A)</p> Signup and view all the answers

How can you change the line spacing in a document in Microsoft Word 2013?

<p>Use the 'Line Spacing' button on the 'Home' tab.</p> Signup and view all the answers

When creating a bulleted list, the order of the items is important.

<p>False (B)</p> Signup and view all the answers

What are the two main types of lists in Microsoft Word 2013?

<p>Bulleted lists and Numbered lists.</p> Signup and view all the answers

What is the purpose of shading paragraphs in Microsoft Word 2013?

<p>Shading paragraphs is a formatting option that allows users to highlight or differentiate specific text segments by applying a background color or pattern.</p> Signup and view all the answers

Explain how to apply a border to a paragraph in Microsoft Word 2013.

<p>Click on the paragraph, click on the drop arrow for 'Borders', and then select your desired border style.</p> Signup and view all the answers

What is the role of the Paragraph dialog box in Microsoft Word 2013?

<p>The Paragraph dialog box provides detailed controls for paragraph formatting, including alignment, spacing, and pagination settings, allowing for fine-tuning the visual appearance of text within a document.</p> Signup and view all the answers

What is the purpose of a page break in Microsoft Word 2013?

<p>A page break is a special marker that forces the text following the break to start on a new page.</p> Signup and view all the answers

How can you manually insert a page break in Microsoft Word 2013?

<p>Click on the 'Insert' tab, select 'Page Break' from the 'Pages' group.</p> Signup and view all the answers

Explain the function of a blank page in Microsoft Word 2013.

<p>A blank page inserts an entire blank page at the break point, providing a new, empty page for content or visual separation within the document.</p> Signup and view all the answers

Page Setup in Microsoft Word 2013 allows for the customization of page margins, orientation, and size.

<p>True (A)</p> Signup and view all the answers

How can you change the default margins in Microsoft Word 2013?

<p>Use the Margin button found on the Page Layout ribbon.</p> Signup and view all the answers

What is the difference between Portrait and Landscape orientation in Microsoft Word 2013?

<p>Portrait orientation is when the document is taller than it is wide. Landscape orientation is when the document is wider than it is tall.</p> Signup and view all the answers

How do you change the page orientation of a document in Microsoft Word 2013?

<p>Use the 'Orientation' command in the 'Page Setup' group under the 'Page Layout' tab.</p> Signup and view all the answers

How can you access a drop-down menu for different predefined page sizes in Microsoft Word 2013?

<p>Click the 'Size' command under the 'Page Layout' tab.</p> Signup and view all the answers

How are headers and footers used in Microsoft Word 2013?

<p>Headers appear at the top of every page while footers appear at the bottom of every page, providing consistent information or elements throughout the document.</p> Signup and view all the answers

Explain how to insert a blank header in Microsoft Word 2013.

<p>Press Ctrl + Home to go to the top of the document. Click on the 'Header' button on the 'Insert' tab. Scroll down the menu and click on the 'Blank' option.</p> Signup and view all the answers

What is the purpose of using footnotes and endnotes in Microsoft Word 2013?

<p>Footnotes and endnotes are used to provide additional information, explanations, or references for specific sections of a document, without disrupting the flow of the main text.</p> Signup and view all the answers

How do you insert a footnote or endnote in Microsoft Word 2013?

<p>Place the cursor where you want to insert it. Click the 'References' tab and click on the 'Insert Footnote' or 'Insert Endnote' button.</p> Signup and view all the answers

Footnotes appear at the end of the document, while endnotes appear at the bottom of each page.

<p>False (B)</p> Signup and view all the answers

What is the purpose of section breaks in Microsoft Word 2013?

<p>Section breaks divide a document into distinct sections, allowing for independent formatting and layout control for each section. This is useful for organizing long documents into logical segments with distinct styles.</p> Signup and view all the answers

Which type of section break starts the new section on the same page as the previous section?

<p>Continuous (B)</p> Signup and view all the answers

How can you turn on the formatting marks in Microsoft Word 2013?

<p>Click on the 'Show/Hide' button located in the 'Paragraph' group on the 'Home' tab.</p> Signup and view all the answers

Tables in Microsoft Word 2013 require users to set tab stops to format text within the table.

<p>False (B)</p> Signup and view all the answers

What are the basic components of a table in Microsoft Word 2013?

<p>A table consists of rows, columns, and cells where the intersection of a row and a column forms a cell where text can be entered.</p> Signup and view all the answers

How do you resize a column in a table in Microsoft Word 2013?

<p>Point your cursor at the vertical border between two columns and adjust the width by dragging.</p> Signup and view all the answers

How do you merge cells in a table in Microsoft Word 2013?

<p>Select the cells you wish to merge. Then, on the 'Table Tools' ribbon, click the 'Layout' tab and then click the 'Merge Cells' button.</p> Signup and view all the answers

What are the main purposes of using formatting styles in Microsoft Word 2013?

<p>Formatting styles allow users to quickly apply consistent formatting to text in a document, ensuring uniformity in appearance and saving time. This includes font attributes such as size, color, and style, as well as paragraph settings to create a cohesive and visually appealing document.</p> Signup and view all the answers

How can you convert existing text into a table in Microsoft Word 2013?

<p>Select the text you want to convert, go to the Insert tab, and click on the 'Table' button. Then select the 'Convert Text to Table' option.</p> Signup and view all the answers

Inserting an image into a table cell requires the use of the 'Pictures' button, found on the 'Insert' tab.

<p>True (A)</p> Signup and view all the answers

How can you add a heading style to selected text in Microsoft Word 2013?

<p>Select the text and apply the desired heading style from the 'Styles' group.</p> Signup and view all the answers

Explain how to create a table of contents in Microsoft Word 2013.

<p>First, apply the appropriate heading styles to the text you want to include. Then, navigate to the 'References' tab, click the 'Table of Contents' button, and select your desired 'Automatic' style.</p> Signup and view all the answers

You can always update a table of contents manually whenever changes are made to the document.

<p>False (B)</p> Signup and view all the answers

What is the main purpose of using an index in Microsoft Word 2013?

<p>An index acts as a comprehensive search tool, listing key words and phrases along with their corresponding page numbers, providing a quick reference point for readers to locate specific information within a lengthy document.</p> Signup and view all the answers

How do you create an index entry in Microsoft Word 2013?

<p>Select the text you want to index, click the 'References' tab, and click on the 'Mark Entry' button. Make your selections for the index settings and choose the desired index entry option. Finally, click 'Mark' or 'Mark All'.</p> Signup and view all the answers

How do you insert an index into a Microsoft Word 2013 document?

<p>Click the 'Insert Index' button on the 'References' tab.</p> Signup and view all the answers

What options do you have for reviewing the spelling and grammar of a document in Microsoft Word 2013?

<p>Use the 'Spelling &amp; Grammar' command on the 'Review' tab.</p> Signup and view all the answers

What is the function of a bookmark in Microsoft Word 2013?

<p>A bookmark allows you to mark specific locations, such as text segments, images, or sections, within a document. This makes it easier to navigate back to those points within the document.</p> Signup and view all the answers

A hyperlink is similar to a link you would see on a web page or an email message.

<p>True (A)</p> Signup and view all the answers

How can you insert a hyperlink in Microsoft Word 2013?

<p>Select the text or graphic you want to make into a hyperlink. Then click on the 'Insert' tab and click on the 'Link' button. Choose the destination for the link (existing file, webpage, email address, etc.) and click 'OK'.</p> Signup and view all the answers

What is the importance of using the print preview feature in Microsoft Word 2013?

<p>Print Preview provides a visual representation of how your document will appear when printed, allowing you to check the layout, page breaks, margins, and overall presentation before committing to printing. This helps avoid wasting paper or ink and ensures an optimal final output.</p> Signup and view all the answers

Mail Merge in Microsoft Word 2013 only works with letters.

<p>False (B)</p> Signup and view all the answers

What are the essential components required when performing a Mail Merge in Microsoft Word 2013?

<p>A Word document (letter, label, envelope, etc.) and a recipient list (typically in an Excel workbook) are required to perform a Mail Merge.</p> Signup and view all the answers

Explain how to access the Step-by-Step Mail Merge Wizard in Microsoft Word 2013?

<p>Go to the 'Mailings' tab, click the 'Start Mail Merge' command, and select 'Step-by-Step Mail Merge Wizard'.</p> Signup and view all the answers

What are the six main steps involved in completing a mail merge?

<p>The six steps are: Select starting document, Select recipients, Write your letter, Preview your letters, Complete the merge, and Finish &amp; Merge.</p> Signup and view all the answers

How are placeholders used in a Mail Merge?

<p>Placeholders are special codes (like &lt;&lt;AddressBlock&gt;&gt; or &lt;&lt;GreetingLine&gt;&gt;) that represent information from the recipient list, and they are automatically replaced with specific recipient data when the merge is performed.</p> Signup and view all the answers

What is the purpose of linking or embedding a file in Microsoft Word 2013?

<p>Linking or embedding a file allows you to include content from another file within your current document.</p> Signup and view all the answers

What is the difference between linking and embedding a file in Microsoft Word 2013?

<p>Linking creates a link to the original file, so changes to that file are reflected in the linked document. Embedding creates a copy of the file within the document, so changes to the original file do not affect the embedded version.</p> Signup and view all the answers

Flashcards

Word Processor

A computer program designed for creating, editing, and producing text documents, like letters.

Microsoft Word

A specific word processor developed by Microsoft.

Word 2013 Interface

The primary interface of Word 2013, displaying components like the Quick Access Toolbar, Ribbon, Ruler, and Status Bar.

File Tab

A tab offering document information and options for window settings. It also contains commands like Save, Save As, New, and Print.

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Templates

Pre-designed layouts in Microsoft Office for different document types, accessible through the File Tab.

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Quick Access Toolbar

A toolbar allowing quick access to frequently used commands, customizable with preferred options.

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Blank Word Document

A blank document that serves as the foundation for creating new content.

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Saving a Document

The process of permanently saving a document to a hard drive or other storage device.

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Using the Save Button

A button used to save changes made to a previously saved document, bypassing the 'Save As' dialog.

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Undo Button

A feature that allows you to reverse changes made to a document. It can be used to undo a single change or revert the document to a previous state.

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Redo Button

A feature that reapplies changes undone by the Undo button. It's only available after the Undo button has been used.

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Selecting Text

The process of selecting text before applying formatting changes. Done by highlighting the desired text.

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Copy Text

The process of copying selected text to the clipboard, ready to be pasted elsewhere. Shortcut key: Ctrl+C.

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Paste Text

The process of pasting text from the clipboard into the document.

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Cut Text

The process of removing selected text from the document and copying it to the clipboard. Shortcut key: Ctrl+X.

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Full Screen Reading View

A display mode optimized for reading text on the computer screen, emphasizing readability.

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Web Layout View

A display mode that shows the document as it would appear in a web browser, displaying background and images as seen online.

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Styles

Predefined combinations of font, color, and size that can be applied to text for a consistent and professional look.

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Styles Gallery

A gallery of predefined styles accessible on the Home tab, allowing easy application of formatting variations.

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Modify a Style by Updating

Modify an existing style by changing its settings to match the formatting applied to text in the document.

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Modify a Style Manually

Modify an existing style by making manual adjustments to its characteristics, such as font, size, color, alignment, and spacing.

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Create a New Style

Creating a new style based on the formatting applied to existing text in the document.

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Paragraph Formatting

The process of applying formatting to entire paragraphs, affecting indentation, bullet points, line spacing, and spacing between paragraphs.

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Indenting a Paragraph

Increase the left indent of a paragraph, moving the text further from the left margin.

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Outdenting a Paragraph

Decrease the left indent of a paragraph, moving the text closer to the left margin.

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Paragraph Alignment

Align text within a paragraph to the left, center, right, or justify the text.

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Line Spacing

The spacing between lines of text within a paragraph, affecting the visual density of the text.

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Bulleted Lists

Lists that present items without specific order, using bullet points as markers.

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Numbered Lists

Lists that present items in a particular order, using numbers as markers.

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Paragraph Shading

Adding background color to a paragraph, highlighting it visually.

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Paragraph Borders

Applying borders around paragraphs for visual separation and emphasis.

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Paragraph Dialog Box

A dialog box accessed from the Paragraph group, offering advanced formatting options for paragraphs.

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Page Breaks

A special marker that ends a page and initiates a new one, useful for controlling page breaks manually.

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Header

Text appearing at the top of each page in a document, often used for document titles or page numbers.

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Footer

Text appearing at the bottom of each page in a document, often used for page numbers, dates, or document titles.

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Footnotes

Explanatory notes or references appearing at the bottom of a page, providing additional context or sources.

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Endnotes

Explanatory notes or references placed at the end of a section or document, similar to footnotes.

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Section Breaks

Divisions within a document that allow for separate formatting, like different column layouts, page orientations, or margins.

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Study Notes

Word Processor Basics

  • A word processor is a program used to create, edit, and produce text documents.
  • Microsoft Word is a popular word processor.

Starting Microsoft Word 2013

  • To start Word 2013, click the Start button.
  • Select All Programs, then Microsoft Office.
  • Choose Microsoft Word 2013 from the menu options.
  • A Word icon may be on the desktop for quick access. Double-click the icon.

Word 2013 Interface

  • The interface displays primary components.
  • The Title bar displays the document's name and application name.
  • The Ribbon contains numerous formatting options.
  • The Ruler is used to adjust margins and other text formatting.
  • The Scroll bar lets you move through the document.
  • Insertion point shows the text insertion location.
  • Status bar shows various document information like page number, word count etc.
  • The File tab provides document setup options like Save, Save As, New, Print, etc.

Microsoft Word Templates

  • Microsoft Office offers pre-designed templates.
  • To use templates, select the File tab, then New.
  • The Available Templates window lists various templates.

Quick Access Toolbar (QAT)

  • Word 2013 includes a QAT, for quick access to frequently used commands.
  • Add desired commands to it by clicking the arrow next to the QAT.
  • Using the Customize QAT panel, click desired commands.

Saving a Document

  • To save a document, click the File tab, then Save As.
  • Specify a name and location, then click Save.
  • Shortcut Ctrl + S

Undo and Redo

  • The Undo button reverses the last action.
  • The Redo button reapplies the action undone.
  • Using the list arrow shows history of undone changes.

Selecting Text

  • To select text, position the cursor at the start of the text.
  • Click and drag over the text to highlight it.

Copying and Pasting

  • Select the text you wish to copy.
  • Click on Copy on the Home tab (or right-click and select Copy).
  • Place the cursor where you want the copied text to go
  • Click on Paste on the Home tab (or right-click and select Paste).

Text Editing Commands

  • Cut (removes text and places it on the clipboard)
  • Copy (duplicates text and places it on the clipboard).
  • Paste(inserts text from the clipboard).

View Modes

  • Print Layout: The default view, useful for documents with images, headers, columns etc.
  • Full Screen Reading: Optimized for reading on a screen.
  • Web Layout: Displays the document as a web page.
  • Outline View: Shows the document in an outline format.
  • Draft View: A simplified view for text editing.

Styles and Formatting

  • Styles are predefined formatting, to apply to text in your document
  • To apply a style, select the text and then click the desired style in the Styles gallery
  • Modify an existing style to match formatting in your document or manually adjust format settings.

Paragraph Formatting

  • Indentation: To indent a paragraph, select the paragraph, then use the increase indent button or the up spinner arrow.
  • Outdenting: To outdent a paragraph, select the paragraph, then use the decrease indent button or the down spinner arrow.
  • Alignment: Aligns paragraphs to the left, center, right or justify (align the text to both the left and right).

Line Spacing

  • Word 2013's default line spacing is double (2.0). Change this using the Line Spacing feature on the Home tab.

Bulleted/Numbered Lists

  • When creating a numbered or bulleted list, each item will appear on its own line.

Headers and Footers

  • Headers are text at the top of each page; Footers are text at the bottom of each page.
  • Using the Header and Footer tools, you can add, personalize and modify header and footer contents.

Footnotes and Endnotes

  • Footnotes appear at the bottom of each page; endnotes appear at the end of document
  • Using the Reference tab, add or modify footnotes/endnotes
  • Customize format to suit requirement

Section Breaks

  • Section Breaks divide your document into sections, so each part can be formatted differently.
  • Options include next page, continuous, odd page, even page

Page Setup

  • Control the dimensions and layout of pages; using margins, orientation, and size.

Page Margins

  • Default margins are 1 inch on all sides.
  • You may change margins using Page Layout tab, Margin button, and then customize the desired margin settings.

Page Orientation

  • Portrait (vertical) or Landscape (horizontal).

Page Size

  • Word 2013 provides predefined sizes (Letter, Legal, etc.).
  • You can also create custom sizes.

Tables

  • Tables arrange data in rows and columns.
  • Insert tables by clicking the Table button under the Insert tab.

Formatting a Table

  • Format tables using the Table Tools Design or Layout ribbon and then choose desired formatting elements and options (for example, change the font, add or remove borders/shading).

Converting Text to a Table

  • Convert existing selected text into a table
  • The conversion can be done through the Insert > Table > Convert to Table command

Inserting Images into a Table

  • Images can be inserted into specific cells
  • Choose pictures by selecting Insert > Pictures > then inserting the desired image

Formatting a Document

  • Apply formatting styles (like fonts, sizes, colors etc.) using the Home ribbon.

Create Bookmarks

  • Create a bookmark in a word document
  • Allows a link to other locations in the document, files, or other websites.

Word Bibliography

  • Create a Bibliography of cited sources and choose a desired format.

Mail Merge

  • Create multiple letters, labels, etc., by using a recipient list in a spreadsheet.
  • Use specific formatting settings for personalizing each letter in your mailing list.

Indexing

Printing a Document

  • Use print preview to ensure content will print as expected
  • Adjust printing properties as needed

Drawing Tools and Illustrations

Bibliography

  • Create a list of cited works/resources with appropriate format/style.

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Description

This quiz covers the fundamentals of using Microsoft Word 2013, including how to start the application and navigate its interface. Explore different components such as the Ribbon, Title bar, and various features that facilitate document creation and formatting.

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