MS Word 2013 Tutorial PDF

Microsoft Word 2013  Objectives To know the parts of Microsoft Word 2013 To learn the shortcut keys and uses of each key. To create different types of document using Microsoft Word 2013.  Microsoft Word Word 2013 is one of the amazing programs. This is known as word pr...

Microsoft Word 2013  Objectives To know the parts of Microsoft Word 2013 To learn the shortcut keys and uses of each key. To create different types of document using Microsoft Word 2013.  Microsoft Word Word 2013 is one of the amazing programs. This is known as word processing software that helps user to create variety of professional documents. Word 2013 allows you to do more with your word processing project  Parts of Microsoft Help Button Quick Access Toolbar Title bar File Tab Ribbon Tabs Horizontal Ruler Cursor Tab Selector Vertical Ruler Horizontal Scroll Bar Document Information Text Area Zoom Tools View Buttons  Title Bar Placed on the top of Microsoft word window. It shows the file name and the application name. The default file name of Microsoft Word is Document1 and the extension name is.docx  Quick Access Toolbar Located on the upper left portion of Microsoft Word Window. This contains commonly used commands in Microsoft Word like Save, New, Open, Print, etc.  Window Controls Located at the upper right portion of the screen. This is used to manipulate window by Closing, Minimizing, and Maximizing the screen.  Ribbon This refers to eight different tabbed toolbars of Microsoft Word Window including the new Design Tab. This can be used by clicking the specific tab or pressing specific shortcut key. (refer to shortcut key lists)  File Tab Contains commonly used commands in Microsoft Word.  Help Button Placed before the Window Controls. This will open Help Features of Microsoft Word to make it user friendly.  Rulers It can be found in horizontal and vertical location of the screen. The rulers help to adjust the margins of the document and indention and tabs of the text. Horizontal Ruler Vertical Ruler  Tab Selector This appears on top of the vertical ruler. This button shows different tabs needed for the document.  Cursor Is also known as Insertion point. This indicates the position or location of the text, table or images will places.  Text Area This is also known as Word Space or Work Area. This is the portion where the content of the document is placed  Vertical & Horizontal Bar Vertical Scroll bar appears on the extreme right of the Word Window while Horizontal scroll bar is at the bottom of the Word window. The scroll bars help to scroll up-down or left –right to view portions of the document. Horizontal Scroll Bar Vertical Scroll Bar  Document information This is placed under the Text Area and located in the Status Bar. This indicates page number of the selected text area, total page number of the document, the number of words for the entire document language, and the proofing error notification.  View Buttons This is placed in the Status Bar that shows five small buttons (Read Mode, Print Layout, and Web Layout). This provides different view modes of the document.  Zoom Tools Located beside the View Buttons. The zoom slider is used to zoom in or zoom out the current document for easy viewing and editing. The zoom range is 10% up to 500%.  Status Bar Located below the Text Area  Shortcut Keys A. Tab Menu ALT + F - File Tab ALT + H - Home Tab ALT + N - Insert Tab ALT + G - Design Tab ALT + P - Page Layout Tab ALT + S - References Tab ALT + M - Mailing Tab ALT + R - Review Tab ALT + W - View Tab Note: shortcut key appears once the user press ALT key of the keyboard  Shortcut Keys CTRL + A – Select All CTRL + U – Underline CTRL + B – Bold CTRL + O – Open Document CTRL + C – Copy CTRL + P – Print Document CTRL + D – Font Window CTRL + Q – Remove Formatting CTRL + E – Center Alignment CTRL + R – Right Alignment CTRL + F – Find CTRL + S – Save Document CTRL + G – Go to CTRL + T – Tab (Home) CTRL + H – Replace CTRL + U – Underline CTRL + I – Italic CTRL + V - Paste CTRL + J – Justify CTRL + W – Save and Exit CTRL + K – Hyperlink CTRL + X - Cut CTRL + L - Left Alignment CTRL + Y - Redo CTRL + M – Tab (Indent) CTRL + Z - Undo Creating New Document 1. If creating new Document using MS Word 2013, user should select a Template. A list of available Templates display. 2. User can also select online for available Templates. 3. To start, click Blank Document Template. Creating New Document Saving MS Word 2013 with Password 1. Click File menu 2. Save As Dialog Window will appear Saving MS Word 2013 with Password 3. Click Save or Save as on the left side. 4. Click Browse button. Saving MS Word 2013 with Password 5. Select the location where do users want to save the document 6. Users may add password, click Tools menu. Saving MS Word 2013 with Password 7. Select General Options. Enter your desired password under Password to Open and then re-enter your password under Confirm Password. 8. Click OK button Protecting the Document Encrypt with Password 1. Click File Tab. 2. Click Protect Document button. 3. Click Encrypt Password button Protecting the Document Encrypt with Password 4. Type your desired password but make sure to remember your password as you will use it before you can open your document. 5. Retype your password, then press Enter. 6. To test if the password is working, save and close the document. 7. Locate the document and open. Protecting the Document Restrict Editing 1. Click File Tab. 2. Click Protect Document button. 3. Click Restrict Editing button. Protecting the Document Restrict Editing 4. The Restrict Editing panel will appear on the right side of the document. 5. Under Editing Restrictions, put check mark on allow only this of editing in the document. 6. Click Yes, Start Enforcing Protection button. Protecting the Document Restrict Editing 7. You will ask to type your desired password and retype your password for confirmation then click OK. Protecting the Document Restrict Editing 8. You may no longer edit the document. To stop the protection, click stop Protection button on the right side and type your password. 9. You may now edit contents of the document Text Formatting In formatting the text, users can edit, delete, copy, or even change the font type, font size, font style, or even font color. Text Formatting Example: 1. Type in the Text Area, The quick brown fox jumps over the lazy dog. 2. Position the cursor before the sentence. 3. Press Shift key and arrow pressing to the left → to highlight the entire sentence or press arrow down to immediately 4. Press CTRL + C or right click mouse then select Copy. 5. Position the cursor below the sentence, press CTRL + V or right click Paste. 6. Do step 5 three times to apply other editing styles to create five (5) sentences. Text Formatting Text Formatting 7. Select first sentence, Highlight it the press CTRL + B or click under Home Tab > Font Group. This will make the text in the first sentence Bold. Font Dialog Launcher Text Formatting Text Formatting 8. Select 2nd sentence, highlight then press CTRL + I or click under Font Group. All text will change to italic. Text Formatting 9. Select 3rd sentence, press CTRL + U or click. Third sentence will have underline. Text Formatting 10. On the 4th sentence, highlight the word lazy then select Font Color Button. Select desired color under Color Palette. This will change the color of the lazy word. Text Formatting 10. On the 4th sentence, highlight the word lazy then select Font Color Button. Select desired color under Color Palette. This will change the color of the lazy word. Text Formatting 11. Highlight the last sentence, press CTRL + D or click the Font Dialog to display the Font Window. Text Formatting 12. Change the font to Arial Black then size to 14, click ok button. Text Formatting 12. Change the font to Arial Black then size to 14, click ok button. Bullets and Numbering This option will create a bulleted list and a numbered list. This is usually used to create a list, an outline to apply in the document. Bullets and Numbering 1. Select the Home Tab > Paragraph Group to select the bullets and numbering button. Bullets and Numbering 2. Type Monitor, Printer Keyboard, Mouse, CPU and Speaker but make sure to press Enter after each word. 3. Highlight all, then click Numbering button select list of Roman Numerals ( I, II, III … ) Bullets and Numbering 4. Position the cursor after the word Printer then Press Enter. 5. Roman Numeral III will display with empty field. Press Tab Key and Backspace Key to change List Style Value to lowercase a. 6. Type Epson, Canon, and Brother for the sub items of Printer. Bullets and Numbering 7. Highlight all sub items of Printer, From the Paragraph Group, Select Bullets button and select Solid Circle Text Alignment This feature will help user in aligning the text in different positions like Left, Right, Center, and Justify Alignment under Paragraph Group. Left Right Center Justify Text Alignment 1. Type in the Text Area. The quick brown fox jumps over the lazy dog. 2. Highlight the sentence, then press CTRL + E or Click Center Button of the Paragraph Group. This will change the alignment at he center of the text area. 3. User can also try other Alignment Styles using Shortcut key or by clicking form the Paragraph Group. Text Sorting Sort Shading Bottom Border Text Sorting 1. Type the Following names separated by Enter key: Martha, Pierce, Bert, Anica, and Albert. 2. Highlight all the names, then click Sort Button. The names will the be arranged in alphabetical order. Short Quiz A. Direction: Identify and Label the Missing Buttons of the following items below: 4 6 7 8 1 2 3 9 10 5 1. ____________________ 6.___________________ 2. ____________________ 7.___________________ 3. ____________________ 8.___________________ 4. ____________________ 9.___________________ 5. ____________________ 10.___________________ Short Quiz A. Direction: Identify and Label the Missing Buttons of the following items below: 4 6 7 8 1 2 3 9 10 5 1. Bold 6. Bullets 2. Underline 7. Numbering 3. Font Color 8. Sort 4. Font Size 9. Center 5. Font Dialog Launcher 10. Justify Page setup and Properties Page Format / Layout This topic provides useful ways to enhance and manipulate the pages of the document. Page Size, Orientation, and Margins 1. To set the orientation of the page, user must refer to Page Layout Tab > Page Setup.Select the Margins button adjust the margin of the page. 2. User can select from the Margins lists but user can Also customize by clicking Custom Margins. Page Size, Orientation, and Margins 3. Under Margins Tab, Set 1 inch for Top, Right, and Bottom part of the Page, while 1.5 inch for left portion of the page. Page Size, Orientation, and Margins 4. User can also change the Paper Size and Orientation in the Paper Tab or user may refer to Page Setup Group for the Orientation and Size Button.