Word Processing Software Overview

Word Processing Software

• Word processing software, like Microsoft Word 2013, is the most common type.
• It's used by students, office assistants, managers, and professionals.
• Word processing software creates various documents, including newsletters, invoices, partnership agreements, and flyers.

The Word Window

• The Ribbon is a key feature, used for creating, modifying, and enhancing documents.
• The title bar displays the file's name and Windows control buttons for help.
• The Quick Access Toolbar (at the top) allows saving, undo, and redo.
• The status bar (at the bottom) provides information like word count, page count, and current position.
• View buttons adjust document display.
• The Zoom slider allows resizing.
• Scroll bars enable moving through long documents.

A Word Document

• Word automatically wraps text to the right margin (soft return).
• Pressing Enter creates a hard return (paragraph mark).
• Non-printing characters (tabs, spaces, hard returns) can be displayed using Show/Hide.

Reuse Text

• To reuse text, insert it from a previously saved document.
• Click Insert, Object, Text From File, locate, and double-click the file.

Reviewing a Document

• Word's automated tools help spot typographical and grammatical errors.
• Misspelled words appear underlined in red.
• Grammatical errors are underlined in blue.
• A thesaurus is available for finding synonyms.
• A dictionary displays definitions.

Reviewing Word Usage in a Document

• Right-clicking underlined errors can correct them.
• Word can check the entire document, pausing at errors for correction.
• Use Spelling & Grammar (in the Review tab) for an entire document check.
• Check Word Count in the Review tab for the word count in a document.

Headers and Footers

• Headers and footers enhance document appearance.
• Headers are at the top of each page, consisting of text like name, author, or title.
• Footers are at the bottom of each page, often containing page numbers or dates.
• Headers and footers are created/modified in the Insert tab.
• Predefined styles or custom formats are available.

Inserting Symbols

• Symbols (text, graphics, foreign language characters) can be inserted.
• Word has a symbol library and shortcut keys.
• Fonts containing symbols, like Wingdings, Webdings, and Symbol.
• Character codes can be used for inserting symbols (Alt+X).

Adjusting Margins

• Margins are blank areas around the document.
• Changing margins adjusts document appearance.
• Margins are adjusted through Page Layout > Margins (predefined or custom).
• Click Print in File to change margins.

Changing Page Orientation

• Documents can use portrait or landscape orientation (taller or wider).
• Change orientation in the Page Layout tab > Orientation.
• The orientation can also be changed in the Page Setup dialog box in the Print options.

Inserting Watermarks

• Watermarks are text or graphics that appear behind text on a page.
• They help indicate document status or display logos.
• Watermarks aren't visible in web pages.
• They can be created by selecting styles or custom designs (with color, size, and font).

Document Inspector

• The Document Inspector checks and removes hidden, personal information.
• It's essential to save a copy of the original document before using the Inspector.
• The inspector dialog allows selecting types of content to check or remove.

Document Properties

• Document properties include author, purpose, audience, etc.
• They can be displayed under the File tab.
• Data like file size, page count, and number of words can also be viewed.

Discover the essential features and functions of word processing software, focusing on Microsoft Word 2013. This quiz covers the key components like the Ribbon, Quick Access Toolbar, and how to manage document formatting effectively.