Miami-Dade Corrections Gift Policy Quiz

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Questions and Answers

What is the threshold value for which the Director can accept gifts without further approval?

$1,000 (correct)

$2,000

$1,500

$500

Who must approve gifts valued at $1,000 or more?

The County Manager

The Local Ethics Board

The Mayor or designee (correct)

The Department Head

Which of the following is NOT a responsibility of MDCR employees regarding gifts?

Report gifts valued at $1,000 or more.

Accept gifts without declaring them. (correct)

Avoid using their position for personal gain.

Perform official duties as prescribed.

What type of program is mentioned that employees can benefit from?

Employee Discount Program Signup and view all the answers

In which section is the policy regarding monetary donations found?

II.PROCEDURES Signup and view all the answers

What should an employee of MDCR NOT use their position for?

Gaining unauthorized privileges Signup and view all the answers

Which of the following is true about gifts offered to MDCR?

Gifts less than $1,000 may be accepted without approval. Signup and view all the answers

Which section details employee responsibilities regarding the acceptance of gifts?

II.A Signup and view all the answers

What should an employee do if they receive an offer of a gift valued at less than $1,000?

Submit an action memorandum to the Director detailing the offer. Signup and view all the answers

What statement must be included in the action memorandum for gifts valued at $1,000 or more?

The gift was not solicited. Signup and view all the answers

Who needs to prepare a letter expressing gratitude for a gift valued at $1,000 or more?

The Mayor or designee. Signup and view all the answers

What must be done with monetary donations approved for acceptance?

They must be deposited in a County trust fund. Signup and view all the answers

Which of the following actions is prohibited for employees concerning gifts?

Soliciting aid from individuals outside MDCR for promotions. Signup and view all the answers

When documenting a gift, which information is NOT required in the action memorandum?

Personal details about the donor. Signup and view all the answers

What must not be done in relation to gifts offered to the agency?

Employees must accept gifts without hesitation. Signup and view all the answers

What is the role of the Miami-Dade County Finance Department concerning monetary donations?

To approve trust funds for depositing donations. Signup and view all the answers

What must be done with all product samples received from a vendor?

They shall be forwarded for testing and evaluation. Signup and view all the answers

What information is required when donated items are received from an inmate or the inmate’s family member?

A signature confirming donation ownership. Signup and view all the answers

What happens to donated items upon the release or transfer of the inmate?

They remain at the facility where donated. Signup and view all the answers

To whom must an itemized list of all gifts be forwarded?

The Materials Management Bureau. Signup and view all the answers

How frequently does the Materials Management Bureau prepare a memorandum regarding accepted or rejected gifts?

Quarterly. Signup and view all the answers

What is the tracking requirement for gifts valued at $1000 or more?

They must be tracked as part of the capital inventory. Signup and view all the answers

Who is notified of gifts that have been accepted or rejected?

The Mayor or designee. Signup and view all the answers

What does the Donated Item(s) Disclaimer form acknowledge?

Donated items will be the property of the facility. Signup and view all the answers

Study Notes

Miami-Dade Corrections and Rehabilitation Department Policy on Gifts, Fees, Loans, or Valuables

Policy Subject: Acceptance (Notification) of Gifts, Fees, Loans or Valuables
Effective Date: June 11, 2012
Supersedes: September 28, 2001
Modifications: All Pages
Version: 1
Document Volume: 6
DSOP Number: 6-006
Year: 2012

Policy

Director's Discretion: In the best interest of the Miami-Dade Corrections and Rehabilitation Department (MDCR), the Director can approve or reject gifts valued under $1,000.
Approval for Gifts Over $1,000: Gifts valued over $1,000 must be approved by the Mayor or designated official.
Florida Statute 112.313: Employee conduct standards require that employees not accept gifts directly or indirectly that are related to their departmental employment, except as permitted

Procedures

Employee Restrictions/Responsibilities: Department employees cannot use position, identification, or badge for personal/financial gain or privileges not normally available, except during official duty.

Offers of Gifts Valued at Less than $1,000

Action Memorandum required: Employees must detail the offer via an action memorandum, describing the gift, donor, and reason for the gift. The memorandum also must state the gift was not solicited
Letter of Gratitude: A letter of gratitude should be drafted and signed by the Director.

Offers of Gifts Valued at $1,000 or More

Action Memorandum required: Action memorandum follows the same procedure as under $1,000, but must include documentation by the Mayor or designee.
Letter of Gratitude: A letter expressing gratitude should be drafted and signed by the Mayor or designee.

Monetary Donations

Monetary Donations: Donations shall be deposited into an appropriate County trust fund approved by the Miami-Dade County Finance Department.

Product Samples

Vendor Coordination: Samples shall be forwarded to appropriate Facility/Bureau Supervisors for evaluation through Procurement Unit Supervisor if deemed appropriate.

Donated Items

Disclaimer Form: Inmates or family members providing donated items must sign a disclaimer form.
Property of Miami-Dade: The items become the property of Miami-Dade County and cannot result in special treatment or benefits.
Retention: Items remain at the facility until the inmate is released or transferred.

Reporting Requirements

Quarterly Reporting: Quarterly reporting to the mayor or designee (through chain of command) of accepted and rejected gifts, including those valued at over $1,000, which are tracked as capital inventory.

Several DSOPs and Florida Department of Law Enforcement's rules are referenced for policy guidance.

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Description

Test your knowledge on the Miami-Dade Corrections and Rehabilitation Department's policy regarding the acceptance of gifts, fees, loans, or valuables. This quiz covers employee responsibilities and the approval process for gifts of various values, as well as relevant Florida Statutes.