Materiel Control Management Playbook
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Materiel Control Management Playbook

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Questions and Answers

What is the primary objective of Materiel Control (MC) management functions?

  • To determine the availability of items for order (correct)
  • To train contractors for materiel management
  • To reduce the cost of materiel purchases
  • To develop advanced technologies for materiel

    • Which operation is managed by government personnel at active-duty Department of Air Force installations?

  • Private Owned Supply Store (POSS)
  • Civilian Operated Engineer Supply Store (COESS)
  • Government Operated Civil Engineer Supply Store (GOCESS) (correct)
  • Contractor Operated Civil Engineer Supply Store (COCESS)

    • Which of the following is NOT a basic capability of Materiel Control (MC)?

  • Analyzing supplier performance (correct)
  • Issuing materiel
  • Receiving materiel
  • Creating specifications and Inventory items

    • What is the consequence of effective MC processes in GOCESS operations?

    <p>Enhanced decision-making for Air Force missions</p> Signup and view all the answers

    Which of the following MC processes involves the initial documentation of items?

    <p>Creating specifications and Inventory items</p> Signup and view all the answers

    What must government personnel perform prior to making inventory adjustments?

    <p>Complete required research for each line item</p> Signup and view all the answers

    Which of the following best describes the purpose of a Contractor Operated Civil Engineer Supply Store (COCESS)?

    <p>Materiel support and management provided by a contractor</p> Signup and view all the answers

    What is the role of enhanced experience with NexGen capabilities in MC?

    <p>To formalize and measure processes used</p> Signup and view all the answers

    What is the purpose of loading a consumable specification in NexGen?

    <p>To process inventory items correctly</p> Signup and view all the answers

    Which of the following must be included in a consumable specification?

    <p>Manufacturer’s name and part number</p> Signup and view all the answers

    What does the MC do once notified about a new draft consumable specification?

    <p>Quality controls the specification</p> Signup and view all the answers

    Why are consumable specifications loaded in draft format?

    <p>To restrict usage to the base that loaded them</p> Signup and view all the answers

    Which aspect is critical when creating an inventory item in NexGen?

    <p>It must have a correct primary and storage location.</p> Signup and view all the answers

    What happens if a new consumable specification is a duplicate of an existing specification?

    <p>It is discarded without review.</p> Signup and view all the answers

    What is the consequence of not maintaining protective storage for materiel?

    <p>Items could suffer damage and loss.</p> Signup and view all the answers

    Which of the following is NOT a responsibility of the Materiel Control (MC)?

    <p>Finalizing vendor contracts</p> Signup and view all the answers

    What is the primary purpose of specifications linked to inventory items?

    <p>They describe and catalog the items.</p> Signup and view all the answers

    What must be done to an inventory item that will be maintained in a warehouse?

    <p>It must be stored in ready-for-issue condition.</p> Signup and view all the answers

    What should guide the decision on which items to carry in a store?

    <p>Collaboration between CoMC and maintenance shop</p> Signup and view all the answers

    What does the naming convention of inventory item records facilitate?

    <p>Standardization and analysis of data</p> Signup and view all the answers

    What must every inventory item have according to the requirements?

    <p>An assigned location</p> Signup and view all the answers

    What is the primary objective of the Civil Engineer Operations Flight (CEO)?

    <p>To operate, maintain, and repair AF Real Property and Real Property Installed Equipment.</p> Signup and view all the answers

    Which role is responsible for preparing purchase orders (POs) for Work Groups and Work Teams?

    <p>Chief of Materiel Control (CoMC)</p> Signup and view all the answers

    What must be established to minimize accumulation and maximize use of excess materiel?

    <p>A system to manage inventory effectively.</p> Signup and view all the answers

    Who is accountable for ensuring that all BCE materiel transactions are approved before processing?

    <p>Chief of Materiel Control (CoMC)</p> Signup and view all the answers

    What issue is addressed in coordination with CE Financial Management?

    <p>Funding issues</p> Signup and view all the answers

    Which playbook contains information on management for Material Control (MC) operations?

    <p>GOCESS Playbook</p> Signup and view all the answers

    What must Inventory Technicians monitor regularly regarding inventory?

    <p>Minimum stock levels</p> Signup and view all the answers

    Which document is prepared for the procurement process involving hazardous materials?

    <p>AF Form 9, Request for Purchase</p> Signup and view all the answers

    What does the CoMC review and approve related to inventory management?

    <p>Purchase Requisitions (PRs)</p> Signup and view all the answers

    What must be done annually regarding inventory items?

    <p>Inventory all materiel</p> Signup and view all the answers

    Which role selects the Source of Supply for procurement?

    <p>Inventory Technician</p> Signup and view all the answers

    What is the relationship between volume and labor when operating the BCE materiel storage facilities?

    <p>Higher volume increases labor requirements.</p> Signup and view all the answers

    Which component is NOT part of the responsibilities of the Chief of Materiel Control?

    <p>Monitoring site maintenance facilities</p> Signup and view all the answers

    What is the purpose of establishing a training program for assigned personnel?

    <p>To improve technical skills and compliance</p> Signup and view all the answers

    What is the primary consequence of not performing timely inventory actions?

    <p>Increased chances of fraud, waste, and abuse</p> Signup and view all the answers

    Which of the following actions requires approval before processing?

    <p>All transactions related to inventory management</p> Signup and view all the answers

    Which action needs to be taken if there is no quantity found in either on-hand or NexGen records during inventory checks?

    <p>Update the Date of Last Inventory to the current date</p> Signup and view all the answers

    What does 'warehouse validation' require to be completed?

    <p>Check for item quantities and validate storage locations at least once a year</p> Signup and view all the answers

    What is the process called when the NexGen computed quantity is greater than the physical quantity on hand?

    <p>Donated-in transaction</p> Signup and view all the answers

    What must be documented when performing a donated-in transaction?

    <p>The reason for the discrepancy between the quantities</p> Signup and view all the answers

    Which of the following is NOT a component requiring accountability records as per DoDI 5000.64?

    <p>Property with an acquisition cost greater than $5,000</p> Signup and view all the answers

    What is the required frequency of cycle counts for inventory items?

    <p>Every 365 days</p> Signup and view all the answers

    What is one possible reason for discrepancies where the bin has less quantity than the NexGen record?

    <p>Items were incorrectly binned elsewhere</p> Signup and view all the answers

    Who is responsible for managing the accountability of government property?

    <p>All personnel assigned to Materiel Control</p> Signup and view all the answers

    What should be done with an item not found during an inventory check?

    <p>Document the occurrence and investigate further</p> Signup and view all the answers

    Which document outlines the requirements for accounting for tangible DoD equipment?

    <p>DoDI 5000.64_DAFI 23-111</p> Signup and view all the answers

    How often should a performance assessment of inventory actions be conducted to ensure accuracy?

    <p>At least annually</p> Signup and view all the answers

    Which document should be consulted first when there is a conflict between general provisions and specific storage directions?

    <p>Technical Order related to the asset</p> Signup and view all the answers

    What is the primary purpose of creating an Inventory Item record?

    <p>To support procurement processes</p> Signup and view all the answers

    Which of the following is NOT a prerequisite for establishing an inventory item?

    <p>Detailed usage history</p> Signup and view all the answers

    When must GOCESS units perform inventory actions?

    <p>Once every 365 days</p> Signup and view all the answers

    What should be done with items coded for disposal?

    <p>Sent to Defense Logistics Agency Disposition Services</p> Signup and view all the answers

    What is cycle counting primarily used for?

    <p>To compare physical count to recorded balances</p> Signup and view all the answers

    Which of the following statements about serviceable items is correct?

    <p>Serviceable items with potential reuse will be collected and returned to LRS.</p> Signup and view all the answers

    Which manual implements requirements for the disposal of excess and surplus materiel?

    <p>Department of Defense Manual 4160.21, Volume 2</p> Signup and view all the answers

    What is the goal of maintaining accurate inventory records?

    <p>To ensure leadership’s confidence in financial decision-making</p> Signup and view all the answers

    Which group is responsible for managing the transfer of scrap materiel to minimize costs?

    <p>Installation organizations</p> Signup and view all the answers

    What happens when items are not processed through the applicable materiel management IT system?

    <p>Base-level organizations will transfer them to DLADS.</p> Signup and view all the answers

    Which policy dictates that government materiel must be fully used and reused when possible?

    <p>DAFI 23-101 Materiel Management Policy</p> Signup and view all the answers

    Why is segregating scrap materiel important?

    <p>To minimize DLADS handling costs and maximize sales return.</p> Signup and view all the answers

    What is the acquisition cost threshold for conducting a formal investigation into loss, damage, destruction, or theft of government-owned equipment?

    <p>$5,000</p> Signup and view all the answers

    Which scenario may warrant a formal investigation even if the equipment is below the $5,000 threshold?

    <p>Items are frequently lost in various shops.</p> Signup and view all the answers

    Which of the following conditions must be met for a shop to operate a forward store?

    <p>High use items must be managed efficiently.</p> Signup and view all the answers

    When items are no longer needed in the forward store, what is the first step regarding their return?

    <p>Items should be turned in to Materiel Control.</p> Signup and view all the answers

    Which of the following is a requirement for maintaining accountability for items in a forward store?

    <p>An annual inventory action must be conducted.</p> Signup and view all the answers

    What is the purpose of establishing minimum levels and reorder points for inventory?

    <p>To ensure the prevention of stock failures.</p> Signup and view all the answers

    In the context of the Precious Metals Recovery Program, which of the following is a requirement for contractor activities?

    <p>They must address the program in their Performance Work Statement.</p> Signup and view all the answers

    What must be documented when performing an inventory adjustment?

    <p>The findings must be documented.</p> Signup and view all the answers

    How should precious metals be protected according to the Precious Metals Recovery Program?

    <p>They must be adequately protected from environmental elements and theft.</p> Signup and view all the answers

    What is a key responsibility of shops when managing a forward store?

    <p>They must develop a memo outlining store management.</p> Signup and view all the answers

    Which of the following accurately reflects inventory management practices with maintenance shops?

    <p>Items stocked should reflect predicted future needs.</p> Signup and view all the answers

    What should be done if an item in the forward store does not have a foreseeable need?

    <p>The item should be transported to DLADS.</p> Signup and view all the answers

    Why is proper documentation critical when conducting inquiries into property loss?

    <p>It helps establish accountability and traceability.</p> Signup and view all the answers

    What is one of the primary roles of Materiel Control when setting inventory levels?

    <p>To set reorder points and quantities based on discussions with shops.</p> Signup and view all the answers

    What is the primary objective of using a Min/Max level in inventory management?

    <p>To minimize logistics costs and avoid stockouts.</p> Signup and view all the answers

    What does Reorder Point (ROP) signify in inventory management?

    <p>The quantity that will ensure stocks last until the new order arrives.</p> Signup and view all the answers

    Which factor is NOT considered when determining the minimum stock level?

    <p>Sales forecasts for the next quarter.</p> Signup and view all the answers

    What can happen if the stock falls below the minimum level?

    <p>Potential work stoppages due to material shortages.</p> Signup and view all the answers

    What method is used to issue inventory items to support work requirements?

    <p>Full/partial issue to original requestor.</p> Signup and view all the answers

    How should maintenance changes or mission surges affect inventory levels?

    <p>Inventory levels may need to be increased or decreased based on demand.</p> Signup and view all the answers

    What is the key factor that can trigger an automatic PR generation in inventory management?

    <p>Reaching a pre-set ROP point and quantity.</p> Signup and view all the answers

    What does the term 'safety stock' refer to?

    <p>The quantity of stock needed for emergencies.</p> Signup and view all the answers

    Which statement best describes the role of Materiel Control (MC) in managing inventory?

    <p>MC ensures that sufficient quantities are available and discussions are held regarding adjustments.</p> Signup and view all the answers

    What should be monitored closely when setting the minimum stock level?

    <p>Average rate of consumption of materials and lead time for replacements.</p> Signup and view all the answers

    What is the main challenge with categorizing materiel before the time of issue?

    <p>It creates unnecessary complexity in accounting.</p> Signup and view all the answers

    What could be the consequence of not stocking sufficient quantities of an item?

    <p>It can result in stockout conditions.</p> Signup and view all the answers

    What determines how materiel should be accounted for concerning Job Cost Accounting Principles?

    <p>The intended use of the materiel.</p> Signup and view all the answers

    When is it most appropriate to discuss adjustments to the quantity of items maintained in stock?

    <p>When there are changes in mission requirements.</p> Signup and view all the answers

    What should be done if tools loaned from the U-Fix-It Program are found to be defective?

    <p>Remove them from service immediately.</p> Signup and view all the answers

    What type of PR is used for ordering consumable parts or goods?

    <p>Inventory PR</p> Signup and view all the answers

    What is required for personnel when tools are loaned to them?

    <p>Training on the safety of the specific tools.</p> Signup and view all the answers

    When submitting a PR for indirect materiel, what must be considered about the associated WT?

    <p>The PR can be submitted without a WT.</p> Signup and view all the answers

    Who can create PRs for non-stocked items?

    <p>The Shop Foreman or Lead Technician.</p> Signup and view all the answers

    What is the role of the MC regarding items traditionally stocked in a store?

    <p>To process PRs for replenishing these items.</p> Signup and view all the answers

    What document records safety training for personnel using loaned tools?

    <p>AF Form 55</p> Signup and view all the answers

    For PRs to support work tasks, what characterizes non-stocked material requirements?

    <p>They are one-of-a-kind or infrequent requirements.</p> Signup and view all the answers

    What is a general consideration for creating a Non-Inventory PR?

    <p>It must be detailed enough for others to understand.</p> Signup and view all the answers

    What is the primary purpose of the GOCESS Store?

    <p>To stock items primarily used for over-the-counter issues.</p> Signup and view all the answers

    What is the process when the quantity of stocked items runs low?

    <p>The CoMC can process a PR to restock.</p> Signup and view all the answers

    What must be included in the DAF Form 55 provided to document safety training?

    <p>Specific training annotations.</p> Signup and view all the answers

    How often should tools loaned from the U-Fix-It Program be checked for safety?

    <p>Frequently, as needed.</p> Signup and view all the answers

    Which of the following is NOT a type of PR used in the procurement process?

    <p>Consignment PR</p> Signup and view all the answers

    What should be considered when determining the unit of measure (UOM) for items?

    <p>The type and expected usage of the material</p> Signup and view all the answers

    Which items are typically issued as indirect materiel?

    <p>Consumable items used across multiple jobs</p> Signup and view all the answers

    What is a classic example of an efficient unit of issue?

    <p>A box of screws, washers, or wire nuts</p> Signup and view all the answers

    Under what condition can indirect materiel costs be reimbursed?

    <p>Using the shop rate charged to the reimbursable customer</p> Signup and view all the answers

    Which of the following should indirect materiel NEVER be issued to?

    <p>Tasks with pseudo locations</p> Signup and view all the answers

    Which type of materiel involves costs attributable to a single work task?

    <p>Direct materiel</p> Signup and view all the answers

    Why is it impractical to track the individual cost of very small items like screws?

    <p>It requires excessive administrative effort</p> Signup and view all the answers

    What is a common procurement practice for items like oil and paint?

    <p>Purchasing in bulk to obtain discounts</p> Signup and view all the answers

    Which of the following is NOT a legitimate indirect materiel cost?

    <p>Materials assigned to a single work task</p> Signup and view all the answers

    What should decision-makers ensure regarding the unit of measure used for items assigned to a work task?

    <p>It is reflective of the entire unit being used for that work task</p> Signup and view all the answers

    Why should shops avoid ordering surplus materiel for a job?

    <p>It complicates reimbursement calculations</p> Signup and view all the answers

    What contributes to the hourly shop rate calculation?

    <p>Indirect materiel costs issued to all Operations Flight ATA workgroups</p> Signup and view all the answers

    What is the implication of a material being classified as both indirect and direct?

    <p>It can be assigned to multiple tasks under certain conditions</p> Signup and view all the answers

    In terms of indirect materiel, what type of costs are office supplies typically categorized as?

    <p>Indirect costs as they serve the shop's daily operations</p> Signup and view all the answers

    What is the purpose of the U-Fix-It Program?

    <p>To allow facility managers to make minor repairs without special tools or training</p> Signup and view all the answers

    What is the recommended method for issuing materials according to local preferences?

    <p>Directly to the facility, then FOFP, and lastly via individual WT</p> Signup and view all the answers

    How is direct material cost typically processed for annual operating costs?

    <p>It is assigned to the Work Ticket process and affects reimbursement</p> Signup and view all the answers

    What must occur if the facility manager (FM) does not have an active NexGen IT System authorization?

    <p>A Non-User account can be created with their name referenced.</p> Signup and view all the answers

    Which of the following items can be issued using direct material cost?

    <p>PPE that will be consumed after use at the job site</p> Signup and view all the answers

    What should be done if work classified as U-Fix-It has not been pre-approved?

    <p>Submit a service request to R &amp; O for approval</p> Signup and view all the answers

    What does the 'do-it-yourself' concept in the U-Fix-It Program imply?

    <p>Tasks do not require specialized tools or knowledge</p> Signup and view all the answers

    Who is responsible for establishing the scope of the U-Fix-It Program?

    <p>The CEO, OE Element</p> Signup and view all the answers

    What verification must the CoMC perform regarding the FM’s account?

    <p>Verify that the FM’s name is loaded in the NexGen database</p> Signup and view all the answers

    What happens to tools when they are loaned from the GOCESS Store?

    <p>A Temporary Issue Receipt with a return date is completed</p> Signup and view all the answers

    What is a common process used to issue material to facility managers (FMs) in the U-Fix-It program?

    <p>Creating a new Work Ticket for every issuance</p> Signup and view all the answers

    What type of tasks can FMs perform under the U-Fix-It Program?

    <p>Minor repair tasks that do not require special tools or knowledge</p> Signup and view all the answers

    Which role is responsible for the management of the GOCESS Store and U-Fix-It Program operations?

    <p>The Chief of Maintenance Control (CoMC)</p> Signup and view all the answers

    Which practice should be avoided when charging customers for materials?

    <p>Billing for materials not intended for the customer’s project</p> Signup and view all the answers

    What is a key distinction of non-inventory item procurement?

    <p>It is a rental of equipment for a specified period.</p> Signup and view all the answers

    Which statement correctly describes the Right Quality?

    <p>It relates to the suitability of an item for its intended purpose.</p> Signup and view all the answers

    What should be considered when determining the Right Quantity?

    <p>Evaluating past consumption and local availability.</p> Signup and view all the answers

    When should a reorder be placed for stock items?

    <p>As soon as the minimum level is reached.</p> Signup and view all the answers

    What factor is NOT considered for determining reorder levels?

    <p>The number of vendors in a local area.</p> Signup and view all the answers

    Which of the following correctly describes the Right Time in procurement?

    <p>Refreshing stock when it reaches a critical low.</p> Signup and view all the answers

    What are mandatory sources of procurement regulated by FAR?

    <p>DLA, GSA, UNICOR, and National Industries for the Blind.</p> Signup and view all the answers

    Why is it important to avoid excessive ordering of inventory?

    <p>It prevents waste and storage costs.</p> Signup and view all the answers

    What should the shops maintain as a 90-day supply?

    <p>Repetitively used items.</p> Signup and view all the answers

    Which of the following best describes the purpose of using a Purchase Order (PO)?

    <p>To obtain items that are not held in bench stock.</p> Signup and view all the answers

    When is it important to understand the nature of the manufacturing process for procurement?

    <p>When deciding on the time of year for ordering seasonal items.</p> Signup and view all the answers

    What will prompt the MC expert to research vendor capabilities?

    <p>To understand the potential for delivery times.</p> Signup and view all the answers

    What does effective Materiel Control prevent?

    <p>Overstocking and understocking issues.</p> Signup and view all the answers

    For effective inventory management, what should be the focus of the procurement strategy?

    <p>Aligning stock levels with operational demand.</p> Signup and view all the answers

    What essential communication must the Materiel Control (MC) engage in to ensure required materiel availability?

    <p>Communicate with DLA, GSA, CE shops, and other relevant parties.</p> Signup and view all the answers

    Which of the following is NOT a factor affecting the determination of the right price for a product?

    <p>Current employee salaries</p> Signup and view all the answers

    How should local sources for materiel procurement be evaluated?

    <p>For the right quality, quantity, delivery time, and reliability.</p> Signup and view all the answers

    What is the first step in the procurement process when inventory items are needed?

    <p>Ensure funds are loaded into the Supply Funding Document (SFD).</p> Signup and view all the answers

    Which funding document is used for anticipated repetitive needs for supplies or services?

    <p>Blanket Purchase Agreement (BPA)</p> Signup and view all the answers

    What must be done if an order is needed for a specific inventory item that isn't immediately available?

    <p>Procure the item following the appropriate procedures.</p> Signup and view all the answers

    What is the source of supply for POs using the GPC funding document?

    <p>GPC</p> Signup and view all the answers

    Which document dictates the procedures for procuring items using a BPA?

    <p>FAR 13.303 BPA or FAR Part 8, paragraph 8.405-3</p> Signup and view all the answers

    What mindset should MC and maintenance shops develop regarding the GPC card?

    <p>It is important to consider it as one of many procurement methods.</p> Signup and view all the answers

    What is the primary purpose of conducting value analysis when making purchases?

    <p>To determine if an item represents the best value for money.</p> Signup and view all the answers

    What role do shops play in relation to supply sources?

    <p>Shops can recommend specific vendors if requirements within FAR are met.</p> Signup and view all the answers

    Which source of supply is associated with all orders processed through the LRS?

    <p>Standard Base Supply System (SBSS)</p> Signup and view all the answers

    In what scenario is a one-time purchase funding document typically used?

    <p>For specific orders like new equipment.</p> Signup and view all the answers

    What form must be routed through MC for the procurement of items?

    <p>DAF Form 9</p> Signup and view all the answers

    Which coding system must be loaded for MC to utilize the DLA PV purchases?

    <p>DoDAAC/SRAN</p> Signup and view all the answers

    What happens if balances on SFDs run low?

    <p>The CoMC must load additional funds.</p> Signup and view all the answers

    Which of the following is required for using the GPC to order materiel?

    <p>Mandatory FAR requirements</p> Signup and view all the answers

    What must MC personnel associate when using GPC for procurement?

    <p>SFD and PO</p> Signup and view all the answers

    What is imperative when determining the correct PEC to use?

    <p>Consult with the CE Financial Manager</p> Signup and view all the answers

    What is the title of the SFD used when LRS is the supply source?

    <p>SBSS</p> Signup and view all the answers

    What is the purpose of managing vendor records?

    <p>To avoid using the same vendor repeatedly</p> Signup and view all the answers

    How must transactions be processed in NexGen for procurement?

    <p>By MC following provided protocols</p> Signup and view all the answers

    When must all PV quotes be approved annually?

    <p>By September 30 at midnight</p> Signup and view all the answers

    What is crucial for proper CE cost accounting?

    <p>Correct PEC purpose matching</p> Signup and view all the answers

    Which program is a common source of supply for CE items?

    <p>Defense Logistics Agency (DLA)</p> Signup and view all the answers

    What must installations ensure regarding transactions?

    <p>They comply with FAR requirements</p> Signup and view all the answers

    What defines obligating current year funds related to PV quotes?

    <p>Approving the PV quote</p> Signup and view all the answers

    What is the role of the System for Award Management (SAM) in vendor procurement?

    <p>It provides a platform for vendors to register their business to contract with the government.</p> Signup and view all the answers

    Which action can Materiel Control (MC) take regarding local vendor records?

    <p>MC can update existing vendor records if needed.</p> Signup and view all the answers

    Under what circumstances can a Purchase Order (PO) be revised?

    <p>Upon receiving approval from CoMC and before delivery.</p> Signup and view all the answers

    What must be checked first when receiving inventory items?

    <p>The shipping container for external damage.</p> Signup and view all the answers

    What happens if discrepancies occur during the receipt and inspection process?

    <p>MC must contact the vendor for resolution.</p> Signup and view all the answers

    Which is the correct process for handling a packing slip when receiving items?

    <p>A substitute receipt must be prepared if the vendor does not provide a packing slip.</p> Signup and view all the answers

    What is the intended outcome of processing a receipt in NexGen?

    <p>To ensure accurate pricing of items for future procurement.</p> Signup and view all the answers

    When is it acceptable to change the quantity on a PO?

    <p>In response to a known mission requirement change.</p> Signup and view all the answers

    How must quantities of received items be handled after inspection?

    <p>They must be processed to update NexGen records for future issues.</p> Signup and view all the answers

    What is a key responsibility of MC after receiving an item?

    <p>To provide a copy of the documentation to the store manager.</p> Signup and view all the answers

    What is the benefit of maintaining a local vendor list?

    <p>It allows flexibility in adding and updating vendor information.</p> Signup and view all the answers

    What is a crucial aspect of receiving inventory items that ensures compliance?

    <p>Following detailed provided receiving procedures.</p> Signup and view all the answers

    What action should be taken if an item is identified as being in a damaged condition upon receipt?

    <p>Notify the CoMC immediately and return it to the vendor.</p> Signup and view all the answers

    What should MC do with quantities not immediately issued to Work Teams or Work Groups?

    <p>Place them in bench stock for later issuance.</p> Signup and view all the answers

    What is the primary benefit of life cycle cost analysis in relation to asset management?

    <p>It helps in making economical decisions for repair or replacement.</p> Signup and view all the answers

    Why is data quality crucial in the maintenance of transactional business processes?

    <p>It ensures decisions are based on reliable data.</p> Signup and view all the answers

    What happens to the quantity on a Purchase Order (PO) when a partial quantity receipt is processed?

    <p>It remains the same as the original order.</p> Signup and view all the answers

    Who needs to review the AF Form 3952 before HAZMAT usage is authorized?

    <p>The Bio Environmental Engineer and Base Ground Safety Office.</p> Signup and view all the answers

    What must be enforced to ensure accurate data during entry in approved IT systems?

    <p>Standard business processes.</p> Signup and view all the answers

    What area is currently under review to improve data quality and management processes?

    <p>R &amp; O data quality reports.</p> Signup and view all the answers

    What is the role of the CE Financial Manager during a cost change after a PO invoice is created?

    <p>They communicate credit/debit amounts and create manual adjustments.</p> Signup and view all the answers

    What could be a consequence of not following established business processes in data collection?

    <p>Time-consuming efforts to resolve errors.</p> Signup and view all the answers

    Which of the following statements is accurate regarding HAZMAT storage?

    <p>HAZMAT must be labeled according to federal and local codes.</p> Signup and view all the answers

    What is one of the responsibilities of the CEO Commander/Deputy regarding end-of-year actions?

    <p>Ensuring accurate data and completeness of requirements.</p> Signup and view all the answers

    What must be done if discrepancies are found in the invoice during materiel receipt validation?

    <p>The discrepancies must be resolved by the CoMC.</p> Signup and view all the answers

    What does EESOH-MIS help to track regarding HAZMAT?

    <p>Authorization approval and HAZMAT usage.</p> Signup and view all the answers

    What is a potential risk of having questionable or invalid data in records?

    <p>Loss of trust in the record-keeping system.</p> Signup and view all the answers

    Which document is necessary for requesting HAZMAT item usage in a shop?

    <p>AF Form 3952, Chemical HAZMAT Request Authorization.</p> Signup and view all the answers

    How often does R & O perform business process and data quality reviews?

    <p>Monthly.</p> Signup and view all the answers

    Which statement below is true regarding HAZMAT item purchase restrictions?

    <p>HAZMAT must comply with authorizations and reporting requirements.</p> Signup and view all the answers

    Which of the following must be included in the actions taken to maintain data quality?

    <p>Adjusting procedures for local business optimization.</p> Signup and view all the answers

    What does the documentation of EOY management reviews aim to achieve?

    <p>To ensure data accuracy and adherence to processes.</p> Signup and view all the answers

    What is a consequence of not documenting final cost adjustments on a PO?

    <p>The GOCESS SFD will not reflect accurate charges.</p> Signup and view all the answers

    What is the purpose of the HAZMAT Exception List?

    <p>To avoid input into EESOH-MIS for approved items.</p> Signup and view all the answers

    Which action must MC take regarding a PO after items are received?

    <p>They are required to process a separate receipt for each shipment.</p> Signup and view all the answers

    HAZMAT labeling is primarily regulated by which of the following?

    <p>Applicable federal, state, and local environmental codes.</p> Signup and view all the answers

    What is required alongside the AF Form 3952 when submitted for HAZMAT authorization?

    <p>A Safety Data Sheet (SDS).</p> Signup and view all the answers

    What must MC ensure before ordering materials that include HAZMAT?

    <p>The items have been authorized and entered into EESOH-MIS.</p> Signup and view all the answers

    What must be done to ensure proper handling of hazardous materials during their usage?

    <p>Train employees in safe handling and processing procedures.</p> Signup and view all the answers

    Who is responsible for obtaining the necessary reviews and approvals to use HAZMAT in the shop?

    <p>The Chief of Materiel Control (CoMC).</p> Signup and view all the answers

    What documentation is required for shops to order hazardous materials through HAZMART?

    <p>An AF Form 3952 approval on file.</p> Signup and view all the answers

    What happens if there are changes to the AF Form 3952 regarding previously approved conditions?

    <p>The authorization is invalidated, requiring a new form submission.</p> Signup and view all the answers

    Which entity is authorized to issue government-owned hazardous materials?

    <p>The Base HAZMART.</p> Signup and view all the answers

    What is the procedure for shops when they need to return unused hazardous materials?

    <p>Process a return through the HAZMART.</p> Signup and view all the answers

    Who is responsible for handling and disposing of HAZWASTE generated by work groups?

    <p>The Work Group that generated it.</p> Signup and view all the answers

    What must the shops do when outdated hazardous material is identified?

    <p>Notify the HAZMART for disposal.</p> Signup and view all the answers

    What is a critical responsibility of the MC regarding HAZMAT information?

    <p>Coordinate with the base HAZMART for updates on HAZMAT.</p> Signup and view all the answers

    What is the role of the CoMC concerning purchase orders for HAZMAT?

    <p>To process purchase orders after items are received.</p> Signup and view all the answers

    Which directive must be properly followed when managing hazardous materials?

    <p>HAZMAT Management directives, along with local guidance.</p> Signup and view all the answers

    What must shops do before issuing hazardous fluorescent or incandescent bulbs?

    <p>Have an AF Form 3952 approved.</p> Signup and view all the answers

    What is the primary notional purpose behind accurate data collection in program reviews?

    <p>To support data-driven decision-making.</p> Signup and view all the answers

    Which of the following is critical when coordinating HAZMAT updates?

    <p>Coordination with the base HAZMART for information and updates.</p> Signup and view all the answers

    Study Notes

    Materiel Control (MC) Management

    • MC focuses on determining if materiel is on-hand or needs ordering.
    • Process also tracks receiving, issuing, and associated costs.
    • This playbook focuses on Next Generation Information Technology (NexGen) based MC management at active-duty DAF installations.
    • Government-operated (GOCESS) and Contractor-operated (COCESS) are the two types of MC operations.

    MC Personnel Mindset

    • MC personnel must develop knowledge from basic to advanced through education and experience.
    • This playbook covers processes for purchasing quality materiel to support Work Tasks (WTs), construction, maintenance, repairs, and the U-Fix-It Program.

    GOCESS Operations

    • GOCESS involves government ownership of the inventory.
    • Government personnel perform inventory and research prior to any adjustments.
    • Processes and procedures ensure enhanced decision-making in resource-constrained environments to support Air Force missions.

    Basic MC Capabilities

    • Creating specifications and inventory line items.
    • Assigning storage locations.
    • Creating purchase orders (POs).
    • Receiving materiel.
    • Issuing materiel.
    • Materiel disposal.

    Enhanced MC Capabilities (NexGen)

    • Managing stock levels.
    • Resolving discrepancies.
    • Analyzing supplier performance.
    • Processing invoices.
    • Conducting and analyzing inventory transactions.
    • Resolving funding issues with CE Financial Management.

    Roles and Responsibilities

    • Operational Personnel: Receive, bin, warehouse, manage inventory, inventory materiel, document adjustments, coordinate receipt problems, issue HAZMAT/flammable materiel, monitor storage, minimize excess, retire items/specifications, respond to emergencies, process offline transactions.
    • Inventory Technician: Determine materiel type, create issue tickets, select supply sources, create PRs for new items, validate items against POs, monitor minimum stock levels, identify vendor updates, conduct vendor research.
    • Chief of Materiel Control (CoMC): Prepare POs, prepare entries for Blanket Purchase Agreements (BPAs), establish training programs, review/approve/coordinate customer requests, assist WGs on new requirements, order HAZMAT, coordinate with CE Financial Management, Base Contracting, and Comptroller, process materiel transactions in IT systems (credit cards, requisitions, etc.), enforce HAZMAT procedures, add inventory items to NexGen, manage accountability of BCE materiel, ensure MC personnel order/receive/issue U-Fix-It Program items, manage stores (main store, receiving, forward, outdoor, U-Fix-It).

    Inventory Items

    • Moving Average Cost (MAC) flow assumption (DoD 7000.14-R, Volume 4).
    • Historical cost includes purchase and production costs.
    • Specifications describe and catalog inventory items, determine default values, link to orders and inventory, and are required for correct processing.

    Loading Consumable Specifications

    • MC creates inventory items based on shop-provided draft specifications.
    • All inventory item record names must match specification titles.
    • Required naming convention: Item, Type, Materiel, Size (e.g., Bolt, Lag, Zinc, 5/16" x 3").

    Need for Specification

    • MC checks for duplicates or alternatives before finalizing a specification.
    • MC ensures detailed information is loaded into NexGen.

    Locations

    • NexGen requires Primary Locations (e.g., warehouse) and Storage locations (e.g., bins).
    • Various storage areas exist (main store, WT holding, forward store, etc.).
    • Materiel storage follows DoD 4140.1-R, DLM 4000.25-2-M, AFJMAN 23-210 standards.
    • Safety and environmental considerations dictate specific storage requirements.

    Creating Inventory Items

    • MC creates inventory items using specifications and assigned locations.
    • Prerequisites include consumable specification, primary location, and storage area.
    • Inventory items support WTs, WGs, or U-Fix-it.

    Materiel Disposal

    • DoD and DAF mandate full use and reuse of materiel.
    • Consumable items with potential use will be collected, retained, and returned to the LRS.
    • Unserviceable items and those not supported by active systems are transferred to DLADS.
    • Disposal of HAZMAT coordinated with environmental staff using EESOH-MIS.
    • Segregation of scrap minimizes handling costs and maximizes return.

    Cycle Counts

    • GOCESS units must cycle count all items at least annually (365 days).
    • The goal is accurate inventory records and item/materiel cost accountability.
    • Cycle counting helps validate physical on-hand quantities against NexGen records.

    Inventory Adjustments

    • MC ensures NexGen quantities match physical on-hand quantities.
    • Donated-in transactions address discrepancies where physical quantities exceed NexGen quantities.
    • Donated-out transactions address discrepancies where physical quantities are less than NexGen quantities.
    • Justifications for adjustments document accountability.

    Property Loss/Damage/Theft

    • DoDI 5000.64/DAFI 23-111 governs government property accountability.
    • Investigations required for property loss/damage/theft over a certain value.

    Materiel Maintained in Shops

    • Shops are authorized to hold certain materiel.
    • Conditions for forward stores include adequate space, trained personnel, and annual inventory.

    Precious Metals Recovery Program (PMRP)

    • PMRP conducted IAW DoD 4160.21 Volume 2, TO 00-25-113.
    • DAF to establish protection for fine precious metals, scrap, and high-content items.
    • Accountability file for silver recovery equipment and supplies (provided by DLADS).

    Managing Inventory Levels

    • MC sets minimum levels, reorder points (ROP), and reorder quantities based on shop needs.
    • Preventing stockouts and excessive stock is important.
    • Maintaining 90-day supply of frequently used items recommended.
    • ROPs in NexGen generate PRs for CoMC PO creation.

    Issue Materiel

    • MC issues items to WTs, WGs, or facility managers.
    • Categorization of materiel (Direct vs. Indirect) determined by use context, not beforehand.
    • Review materiel charges regularly to avoid mis-allocations.
    • Use appropriate units of measure for each item.

    Indirect Materiel

    • Costs cannot be entirely attributed to a single WT; issued to WG as indirect materiel.
    • Shop rate calculation including indirect costs.
    • Never issue indirect materiel to WTs and pseudo locations.

    Direct Materiel

    • Costs entirely attributed to a single WT; issued directly to the WT.
    • Costs included in WT's annual RP operating cost and customer reimbursement when applicable.

    U-Fix-it Materiel Issue

    • Issues to Facility Managers (FMs) for minor maintenance (no specific training/tools required).
    • Local authorization and verification (NexGen).

    U-Fix-It Program

    • Supports FM's for minor facility repairs.
    • Can be separate from the main store.
    • FMs can request commonly used facility repair items.
    • Pre-approval required for non-FM approved U-Fix-It tasks.

    Loaned Tools

    • MC manages AF Form 1297 for tool loans.
    • Safe use and maintenance is required.
    • Documentation on AF Form 55 for training/PPE requirements

    Create Purchase Requests (PRs)

    • Shops request materials required for WTs (direct materiel) or personnel (indirect materiel).
    • PRs used when items not immediately available.
    • Two types: Inventory PRs (consumables/goods) and Non-Inventory PRs (services/rentals).

    Purchase Orders (POs)

    • POs used to procure needed items.
    • Maintain quality, quantity, and timelines for orders.
    • Quality determined by maintenance personnel.
    • Correct quantities prevent shortages.
    • Research reasonable order/shipping times.
    • Consider local vendors, annual consumption, and cost of maintaining inventory.

    Receiving and Invoice

    • Receiving and inspecting incoming inventory.
    • Processing receipts in NexGen.
    • Handling partial receipts.
    • Handling cost changes after PO creation.
    • Validating receipts against POs and invoices.

    Hazardous Materials (HAZMAT)

    • HAZMAT defined (49 CFR, AFMAN 32-7002).
    • Management of HAZMAT handled by organizations like HAZMART or by MC in some cases.
    • Use EESOH-MIS for HAZMAT requests.
    • Approval on AF Form 3952 required.
    • Proper storage, labeling, and handling procedures are essential.

    Program Reviews

    • Periodic reviews of MC program, business processes, and data quality.
    • Maintaining accurate data for decision-making, preventing errors.
    • Data quality issues (e.g., missing justifications, late inventories, items with zero cost).
    • Periodic assessments by R&O using assigned reports.

    End-of-Year (EOY) Actions

    • CEO Commander/Deputy ensures EOY oversight of MC requirements.
    • Data quality and business process adherence reviewed.
    • Checklists provided through MC BPL SharePoint.

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    Description

    This quiz explores the key concepts of Materiel Control (MC) management, focusing on Next Generation Information Technology applications for active-duty DAF installations. It covers both government-operated and contractor-operated MC operations, the mindset required for MC personnel, and basic MC capabilities to support various work tasks.

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