Podcast
Questions and Answers
What governs the requirement for issuing materiel to a specific person?
What governs the requirement for issuing materiel to a specific person?
- Chief Financial Officer requirements (correct)
- Operating Procedures Manual
- Inventory Management Policies
- Internal Memorandum
Which of the following is NOT a method for issuing materiel?
Which of the following is NOT a method for issuing materiel?
- Facility-to-Facility Managers
- Full/partial issue to original requestor
- Full/partial issue to an alternate person
- Full restoration of returned items (correct)
How should organizations handle indirect and direct materiel charges?
How should organizations handle indirect and direct materiel charges?
- Automatically categorize all items as indirect
- Establish a process for regular review of materiel charges (correct)
- Charge all materiel directly to workgroups
- Reassess item costs only during audits
What is the primary factor for determining how materiel should be accounted for?
What is the primary factor for determining how materiel should be accounted for?
What is the purpose of the Issue Materiel process?
What is the purpose of the Issue Materiel process?
In the context of Job Cost Accounting Principles, how should materiel be categorized prior to issuance?
In the context of Job Cost Accounting Principles, how should materiel be categorized prior to issuance?
Which statement accurately reflects the relationship between MC and the shops?
Which statement accurately reflects the relationship between MC and the shops?
What should be verified during the review of materiel charges?
What should be verified during the review of materiel charges?
How is direct materiel cost assigned to a work task (WT)?
How is direct materiel cost assigned to a work task (WT)?
What constitutes direct reimbursable materiel cost?
What constitutes direct reimbursable materiel cost?
What is the most common process for issuing materiel in the U-Fix-It program?
What is the most common process for issuing materiel in the U-Fix-It program?
What should be done if the facility manager (FM) does not have an active NexGen IT System Authorization?
What should be done if the facility manager (FM) does not have an active NexGen IT System Authorization?
What is recommended for lodging maintenance team materiel issues?
What is recommended for lodging maintenance team materiel issues?
When determining how to issue materiel, which factor is considered crucial?
When determining how to issue materiel, which factor is considered crucial?
Which of these items can be issued as direct materiel cost?
Which of these items can be issued as direct materiel cost?
What is a potential process for issuing materiel under U-Fix-It for reimbursable customers?
What is a potential process for issuing materiel under U-Fix-It for reimbursable customers?
What is the primary responsibility of the technician regarding inventory items?
What is the primary responsibility of the technician regarding inventory items?
Which action helps minimize the accumulation of excess materiel?
Which action helps minimize the accumulation of excess materiel?
Which document is prepared to procure materiel for Work Groups?
Which document is prepared to procure materiel for Work Groups?
What occurs when the computer system is off-line?
What occurs when the computer system is off-line?
How is the Source of Supply determined?
How is the Source of Supply determined?
What is a key part of the minimum stock level monitoring?
What is a key part of the minimum stock level monitoring?
When responding to after-hours emergency materiel requests, what is critical to ensure?
When responding to after-hours emergency materiel requests, what is critical to ensure?
What type of training program is established for government personnel?
What type of training program is established for government personnel?
What is the primary difference between direct and indirect materiel?
What is the primary difference between direct and indirect materiel?
Which of the following is a best practice for Unit of Measure (UOM) in inventory management?
Which of the following is a best practice for Unit of Measure (UOM) in inventory management?
What should be taken into account for cost allocation in reimbursable customer scenarios?
What should be taken into account for cost allocation in reimbursable customer scenarios?
What is a common issue when managing unit of measure (UOM) in inventory?
What is a common issue when managing unit of measure (UOM) in inventory?
What role does the foreman play in relation to materiel management?
What role does the foreman play in relation to materiel management?
What responsibility do lead technicians have regarding the monitoring of inventory items?
What responsibility do lead technicians have regarding the monitoring of inventory items?
Which of the following statements is true about inventory monitoring?
Which of the following statements is true about inventory monitoring?
What does establishing a training program for government personnel help improve?
What does establishing a training program for government personnel help improve?
What is the appropriate classification for materiel whose entire cost cannot be attributed to a single work task?
What is the appropriate classification for materiel whose entire cost cannot be attributed to a single work task?
What best practice should be followed when ordering items like oil or paint in large quantities?
What best practice should be followed when ordering items like oil or paint in large quantities?
Who is primarily responsible for setting the appropriate unit of measure for issued materiel?
Who is primarily responsible for setting the appropriate unit of measure for issued materiel?
Which item is cited as a classic example of an efficient unit of issue?
Which item is cited as a classic example of an efficient unit of issue?
What issue is commonly faced when determining the unit of measure for items like lubricants and paint?
What issue is commonly faced when determining the unit of measure for items like lubricants and paint?
What should be done with tools that are found to be defective during safety checks?
What should be done with tools that are found to be defective during safety checks?
What record is required for documenting safety training related to loaned tools?
What record is required for documenting safety training related to loaned tools?
Which of the following is NOT a requirement when loaning tools?
Which of the following is NOT a requirement when loaning tools?
When no guidance is provided by the manufacturer for tools, what should be used?
When no guidance is provided by the manufacturer for tools, what should be used?
What is the role of U-Fix-It Program personnel in relation to loaned tools?
What is the role of U-Fix-It Program personnel in relation to loaned tools?
What is the procedure if the FM does not have access to the NexGen system for loaned tools?
What is the procedure if the FM does not have access to the NexGen system for loaned tools?
What must the GOCESS Store and FM complete when an item requested is a tool?
What must the GOCESS Store and FM complete when an item requested is a tool?
How should training on the safety of loaned tools be documented?
How should training on the safety of loaned tools be documented?
Which of the following best describes the requirement for safety checks on tools?
Which of the following best describes the requirement for safety checks on tools?
What action should be taken if no manufacturer's manual or guidance is available for a loaned tool?
What action should be taken if no manufacturer's manual or guidance is available for a loaned tool?
What is the primary distinction between indirect and direct materiel?
What is the primary distinction between indirect and direct materiel?
Which of the following best describes best practices for the unit of measure (UOM) usage?
Which of the following best describes best practices for the unit of measure (UOM) usage?
What is the primary advantage of the U-Fix-It Program for Facility Managers (FMs)?
What is the primary advantage of the U-Fix-It Program for Facility Managers (FMs)?
When allocating costs for reimbursable customers, what factor is most critical?
When allocating costs for reimbursable customers, what factor is most critical?
Which of the following actions is NOT supported under the U-Fix-It Program?
Which of the following actions is NOT supported under the U-Fix-It Program?
In the U-Fix-It Program, which category of tasks is primarily targeted?
In the U-Fix-It Program, which category of tasks is primarily targeted?
Which of the following is a common issue with units of measure in inventory management?
Which of the following is a common issue with units of measure in inventory management?
What role does the CEO, OE Element play in the U-Fix-It Program?
What role does the CEO, OE Element play in the U-Fix-It Program?
What is a key responsibility of the foreman in managing inventory?
What is a key responsibility of the foreman in managing inventory?
Which of the following is commonly issued to FMs under the U-Fix-It Program?
Which of the following is commonly issued to FMs under the U-Fix-It Program?
In what scenario is direct materiel cost most appropriately assigned?
In what scenario is direct materiel cost most appropriately assigned?
What consideration is essential when responding to after-hours emergency materiel requests?
What consideration is essential when responding to after-hours emergency materiel requests?
Which statement best describes the concept of 'do-it-yourself' in the U-Fix-It Program?
Which statement best describes the concept of 'do-it-yourself' in the U-Fix-It Program?
What is a potential challenge with using UOM (units of measure) in repairs within the U-Fix-It Program?
What is a potential challenge with using UOM (units of measure) in repairs within the U-Fix-It Program?
What process is critical when managing excess materiel?
What process is critical when managing excess materiel?
Which of the following statements best describes the responsibilities of a lead technician?
Which of the following statements best describes the responsibilities of a lead technician?
What guideline should be followed when issuing materiel for reimbursable customers?
What guideline should be followed when issuing materiel for reimbursable customers?
What should be the first step if incorrect or damaged items are received?
What should be the first step if incorrect or damaged items are received?
What could be a primary responsibility of the Foreman or Lead Technician in the U-Fix-It Program?
What could be a primary responsibility of the Foreman or Lead Technician in the U-Fix-It Program?
Why is the establishment of the scope by the CEO, OE Element important?
Why is the establishment of the scope by the CEO, OE Element important?
Study Notes
Coordination and Communication
- Effective material management requires ongoing coordination between Material Control (MC) and shops.
Issue Material Process
- Inventory items can be issued from main stores or non-stocked items purchased for work tasks (WTs), work groups (WGs), or U-FIX-IT jobs.
- Material is issued to specifically identified personnel as per Chief Financial Officer (CFO) requirements.
Methods of Issuing Material
- Issuance methods in NexGen include:
- Full or partial issues to the original requester.
- Full or partial issues to an alternate person.
- Proper categorization of material costs is crucial for job cost accounting, distinguishing the use context rather than pre-issue classifications.
Periodic Review and Accountability
- Organizations should periodically review material charges to prevent inappropriate billing:
- Ensure indirect material isn’t charged to WTs.
- Make sure direct materials aren't charged to WGs.
Hazardous Material Management
- Hazardous and flammable materials should be issued when needed, with an annual inventory of all materials conducted.
Material Storage and Operations
- Monitor storage facilities to ensure proper inventory handling and minimize excess material accumulation.
- Establish warehouse locations and retire outdated inventory items.
Emergency Requests and Off-line Procedures
- Respond to emergency material requests after hours if necessary.
- Implement local procedures for requisitioning and issuing materials during system outages, prioritizing transaction processing.
Procurement and Inventory Management
- Technicians are tasked with validating received items against purchase orders (POs) and monitoring stock levels.
- Direct material costs are assigned to WTs, and these costs push into annual operating costs for reimbursements.
U-Fix-It Material Issue
- Material issuance to Facility Managers (FMs) is determined locally based on the U-Fix-It program.
- Common issuance process involves direct material allocation to facilities through FMs. Special arrangements can include non-user account creation for FMs without NexGen access.
Work History and Cost Accounting
- Implement Facility Operations Facility Project (FOFP) for capturing work history and ensuring costs flow accurately for reimbursable agreements.
- Local staffing levels should guide decisions on how and where material is issued (directly to facility, individual WTs, or FOFP).
Material Handling and Operations
- Issues hazardous and flammable materials as required; ensures all materials are operational and inventoried annually.
- Monitors Base Civil Engineer (BCE) material storage, focusing on proper handling and inventory management.
- Establishes systems to reduce material accumulation and optimize use of excess materials.
- Handles emergency material requests after hours; uses post procedures to manage inventory when IT systems are offline.
- Creates issue tickets, identifies sources of supply, prepares Purchase Orders (PO), and develops Item Specifications.
Roles and Responsibilities
- Receives and bins materials, ensuring effectiveness and regular accountability of inventory items.
- Coordinates with supply vendors to resolve issues related to incorrect or damaged incoming items.
- Prepares POs and entries for Blanket Purchase Agreements (BPAs) and requirements contracts to procure materials.
- Implements the training program for government personnel, including NexGen training.
U-Fix-It Program Overview
- Designed for minor facility repairs that do not require special tools or expertise; allows Facility Managers (FMs) to perform small repairs.
- Examples of repairs include replacing toilet seats, ceiling tiles, and light touch-up painting without needing detailed planning.
- Guidelines for the program are defined by the Civil Engineer Operations (CEO) Element and comply with AFI 32-1001 and local directives.
Scope of U-Fix-It Program
- Operates on a "do-it-yourself" principle for quick tasks that require no comprehensive planning or specialized materials.
- The R & O section decides what materials and tools can be issued to FMs for these repairs.
Loaned Tools Management
- For non-consumable tools, an AF Form 1297 is completed for temporary issue receipts, requiring an agreed return date.
- Regular checks for tool safety are necessary; defective tools must be removed from service immediately.
- Proper Personal Protective Equipment (PPE) must be provided when loaning tools, and individuals must undergo safety training documented on AF Form 55.
Indirect Materials Cost Management
- Indirect materials involve costs that cannot be precisely assigned to a single work task; costs are allocated to a Work Group (WG) to spread expenses across multiple tasks.
- More efficient inventory practices involve packaging items like screws or washers in boxes to minimize administrative effort while maintaining effectiveness.
- Utilizing smaller quantities for specific jobs is advisable for cost accuracy when feasible.
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Description
Test your knowledge on the Issue Materiel process from Chapter 4 of the Air Force Civil Engineer Materiel Control: GOCESS Playbook. This quiz covers essential aspects of material management and inventory control within the Air Force context. Prepare to explore key concepts and practices necessary for effective material handling.
