Questions and Answers
What governs the requirement for issuing materiel to a specific person?
Which of the following is NOT a method for issuing materiel?
How should organizations handle indirect and direct materiel charges?
What is the primary factor for determining how materiel should be accounted for?
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What is the purpose of the Issue Materiel process?
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In the context of Job Cost Accounting Principles, how should materiel be categorized prior to issuance?
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Which statement accurately reflects the relationship between MC and the shops?
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What should be verified during the review of materiel charges?
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How is direct materiel cost assigned to a work task (WT)?
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What constitutes direct reimbursable materiel cost?
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What is the most common process for issuing materiel in the U-Fix-It program?
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What should be done if the facility manager (FM) does not have an active NexGen IT System Authorization?
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What is recommended for lodging maintenance team materiel issues?
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When determining how to issue materiel, which factor is considered crucial?
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Which of these items can be issued as direct materiel cost?
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What is a potential process for issuing materiel under U-Fix-It for reimbursable customers?
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What is the primary responsibility of the technician regarding inventory items?
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Which action helps minimize the accumulation of excess materiel?
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Which document is prepared to procure materiel for Work Groups?
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What occurs when the computer system is off-line?
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How is the Source of Supply determined?
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What is a key part of the minimum stock level monitoring?
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When responding to after-hours emergency materiel requests, what is critical to ensure?
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What type of training program is established for government personnel?
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What is the primary difference between direct and indirect materiel?
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Which of the following is a best practice for Unit of Measure (UOM) in inventory management?
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What should be taken into account for cost allocation in reimbursable customer scenarios?
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What is a common issue when managing unit of measure (UOM) in inventory?
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What role does the foreman play in relation to materiel management?
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What responsibility do lead technicians have regarding the monitoring of inventory items?
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Which of the following statements is true about inventory monitoring?
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What does establishing a training program for government personnel help improve?
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What is the appropriate classification for materiel whose entire cost cannot be attributed to a single work task?
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What best practice should be followed when ordering items like oil or paint in large quantities?
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Who is primarily responsible for setting the appropriate unit of measure for issued materiel?
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Which item is cited as a classic example of an efficient unit of issue?
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What issue is commonly faced when determining the unit of measure for items like lubricants and paint?
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What should be done with tools that are found to be defective during safety checks?
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What record is required for documenting safety training related to loaned tools?
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Which of the following is NOT a requirement when loaning tools?
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When no guidance is provided by the manufacturer for tools, what should be used?
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What is the role of U-Fix-It Program personnel in relation to loaned tools?
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What is the procedure if the FM does not have access to the NexGen system for loaned tools?
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What must the GOCESS Store and FM complete when an item requested is a tool?
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How should training on the safety of loaned tools be documented?
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Which of the following best describes the requirement for safety checks on tools?
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What action should be taken if no manufacturer's manual or guidance is available for a loaned tool?
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What is the primary distinction between indirect and direct materiel?
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Which of the following best describes best practices for the unit of measure (UOM) usage?
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What is the primary advantage of the U-Fix-It Program for Facility Managers (FMs)?
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When allocating costs for reimbursable customers, what factor is most critical?
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Which of the following actions is NOT supported under the U-Fix-It Program?
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In the U-Fix-It Program, which category of tasks is primarily targeted?
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Which of the following is a common issue with units of measure in inventory management?
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What role does the CEO, OE Element play in the U-Fix-It Program?
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What is a key responsibility of the foreman in managing inventory?
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Which of the following is commonly issued to FMs under the U-Fix-It Program?
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In what scenario is direct materiel cost most appropriately assigned?
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What consideration is essential when responding to after-hours emergency materiel requests?
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Which statement best describes the concept of 'do-it-yourself' in the U-Fix-It Program?
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What is a potential challenge with using UOM (units of measure) in repairs within the U-Fix-It Program?
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What process is critical when managing excess materiel?
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Which of the following statements best describes the responsibilities of a lead technician?
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What guideline should be followed when issuing materiel for reimbursable customers?
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What should be the first step if incorrect or damaged items are received?
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What could be a primary responsibility of the Foreman or Lead Technician in the U-Fix-It Program?
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Why is the establishment of the scope by the CEO, OE Element important?
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Study Notes
Coordination and Communication
- Effective material management requires ongoing coordination between Material Control (MC) and shops.
Issue Material Process
- Inventory items can be issued from main stores or non-stocked items purchased for work tasks (WTs), work groups (WGs), or U-FIX-IT jobs.
- Material is issued to specifically identified personnel as per Chief Financial Officer (CFO) requirements.
Methods of Issuing Material
- Issuance methods in NexGen include:
- Full or partial issues to the original requester.
- Full or partial issues to an alternate person.
- Proper categorization of material costs is crucial for job cost accounting, distinguishing the use context rather than pre-issue classifications.
Periodic Review and Accountability
- Organizations should periodically review material charges to prevent inappropriate billing:
- Ensure indirect material isn’t charged to WTs.
- Make sure direct materials aren't charged to WGs.
Hazardous Material Management
- Hazardous and flammable materials should be issued when needed, with an annual inventory of all materials conducted.
Material Storage and Operations
- Monitor storage facilities to ensure proper inventory handling and minimize excess material accumulation.
- Establish warehouse locations and retire outdated inventory items.
Emergency Requests and Off-line Procedures
- Respond to emergency material requests after hours if necessary.
- Implement local procedures for requisitioning and issuing materials during system outages, prioritizing transaction processing.
Procurement and Inventory Management
- Technicians are tasked with validating received items against purchase orders (POs) and monitoring stock levels.
- Direct material costs are assigned to WTs, and these costs push into annual operating costs for reimbursements.
U-Fix-It Material Issue
- Material issuance to Facility Managers (FMs) is determined locally based on the U-Fix-It program.
- Common issuance process involves direct material allocation to facilities through FMs. Special arrangements can include non-user account creation for FMs without NexGen access.
Work History and Cost Accounting
- Implement Facility Operations Facility Project (FOFP) for capturing work history and ensuring costs flow accurately for reimbursable agreements.
- Local staffing levels should guide decisions on how and where material is issued (directly to facility, individual WTs, or FOFP).
Material Handling and Operations
- Issues hazardous and flammable materials as required; ensures all materials are operational and inventoried annually.
- Monitors Base Civil Engineer (BCE) material storage, focusing on proper handling and inventory management.
- Establishes systems to reduce material accumulation and optimize use of excess materials.
- Handles emergency material requests after hours; uses post procedures to manage inventory when IT systems are offline.
- Creates issue tickets, identifies sources of supply, prepares Purchase Orders (PO), and develops Item Specifications.
Roles and Responsibilities
- Receives and bins materials, ensuring effectiveness and regular accountability of inventory items.
- Coordinates with supply vendors to resolve issues related to incorrect or damaged incoming items.
- Prepares POs and entries for Blanket Purchase Agreements (BPAs) and requirements contracts to procure materials.
- Implements the training program for government personnel, including NexGen training.
U-Fix-It Program Overview
- Designed for minor facility repairs that do not require special tools or expertise; allows Facility Managers (FMs) to perform small repairs.
- Examples of repairs include replacing toilet seats, ceiling tiles, and light touch-up painting without needing detailed planning.
- Guidelines for the program are defined by the Civil Engineer Operations (CEO) Element and comply with AFI 32-1001 and local directives.
Scope of U-Fix-It Program
- Operates on a "do-it-yourself" principle for quick tasks that require no comprehensive planning or specialized materials.
- The R & O section decides what materials and tools can be issued to FMs for these repairs.
Loaned Tools Management
- For non-consumable tools, an AF Form 1297 is completed for temporary issue receipts, requiring an agreed return date.
- Regular checks for tool safety are necessary; defective tools must be removed from service immediately.
- Proper Personal Protective Equipment (PPE) must be provided when loaning tools, and individuals must undergo safety training documented on AF Form 55.
Indirect Materials Cost Management
- Indirect materials involve costs that cannot be precisely assigned to a single work task; costs are allocated to a Work Group (WG) to spread expenses across multiple tasks.
- More efficient inventory practices involve packaging items like screws or washers in boxes to minimize administrative effort while maintaining effectiveness.
- Utilizing smaller quantities for specific jobs is advisable for cost accuracy when feasible.
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Description
Test your knowledge on the Issue Materiel process from Chapter 4 of the Air Force Civil Engineer Materiel Control: GOCESS Playbook. This quiz covers essential aspects of material management and inventory control within the Air Force context. Prepare to explore key concepts and practices necessary for effective material handling.