Air Force Civil Engineer Chapter 4 Quiz

Coordination and Communication

• Effective material management requires ongoing coordination between Material Control (MC) and shops.

Issue Material Process

• Inventory items can be issued from main stores or non-stocked items purchased for work tasks (WTs), work groups (WGs), or U-FIX-IT jobs.
• Material is issued to specifically identified personnel as per Chief Financial Officer (CFO) requirements.

Methods of Issuing Material

• Issuance methods in NexGen include:
  • Full or partial issues to the original requester.
  • Full or partial issues to an alternate person.
• Proper categorization of material costs is crucial for job cost accounting, distinguishing the use context rather than pre-issue classifications.

Periodic Review and Accountability

• Organizations should periodically review material charges to prevent inappropriate billing:
  • Ensure indirect material isn’t charged to WTs.
  • Make sure direct materials aren't charged to WGs.

Hazardous Material Management

• Hazardous and flammable materials should be issued when needed, with an annual inventory of all materials conducted.

Material Storage and Operations

• Monitor storage facilities to ensure proper inventory handling and minimize excess material accumulation.
• Establish warehouse locations and retire outdated inventory items.

Emergency Requests and Off-line Procedures

• Respond to emergency material requests after hours if necessary.
• Implement local procedures for requisitioning and issuing materials during system outages, prioritizing transaction processing.

Procurement and Inventory Management

• Technicians are tasked with validating received items against purchase orders (POs) and monitoring stock levels.
• Direct material costs are assigned to WTs, and these costs push into annual operating costs for reimbursements.

U-Fix-It Material Issue

• Material issuance to Facility Managers (FMs) is determined locally based on the U-Fix-It program.
• Common issuance process involves direct material allocation to facilities through FMs. Special arrangements can include non-user account creation for FMs without NexGen access.

Work History and Cost Accounting

• Implement Facility Operations Facility Project (FOFP) for capturing work history and ensuring costs flow accurately for reimbursable agreements.
• Local staffing levels should guide decisions on how and where material is issued (directly to facility, individual WTs, or FOFP).

Material Handling and Operations

• Issues hazardous and flammable materials as required; ensures all materials are operational and inventoried annually.
• Monitors Base Civil Engineer (BCE) material storage, focusing on proper handling and inventory management.
• Establishes systems to reduce material accumulation and optimize use of excess materials.
• Handles emergency material requests after hours; uses post procedures to manage inventory when IT systems are offline.
• Creates issue tickets, identifies sources of supply, prepares Purchase Orders (PO), and develops Item Specifications.

Roles and Responsibilities

• Receives and bins materials, ensuring effectiveness and regular accountability of inventory items.
• Coordinates with supply vendors to resolve issues related to incorrect or damaged incoming items.
• Prepares POs and entries for Blanket Purchase Agreements (BPAs) and requirements contracts to procure materials.
• Implements the training program for government personnel, including NexGen training.

U-Fix-It Program Overview

• Designed for minor facility repairs that do not require special tools or expertise; allows Facility Managers (FMs) to perform small repairs.
• Examples of repairs include replacing toilet seats, ceiling tiles, and light touch-up painting without needing detailed planning.
• Guidelines for the program are defined by the Civil Engineer Operations (CEO) Element and comply with AFI 32-1001 and local directives.

Scope of U-Fix-It Program

• Operates on a "do-it-yourself" principle for quick tasks that require no comprehensive planning or specialized materials.
• The R & O section decides what materials and tools can be issued to FMs for these repairs.

Loaned Tools Management

• For non-consumable tools, an AF Form 1297 is completed for temporary issue receipts, requiring an agreed return date.
• Regular checks for tool safety are necessary; defective tools must be removed from service immediately.
• Proper Personal Protective Equipment (PPE) must be provided when loaning tools, and individuals must undergo safety training documented on AF Form 55.

Indirect Materials Cost Management

• Indirect materials involve costs that cannot be precisely assigned to a single work task; costs are allocated to a Work Group (WG) to spread expenses across multiple tasks.
• More efficient inventory practices involve packaging items like screws or washers in boxes to minimize administrative effort while maintaining effectiveness.
• Utilizing smaller quantities for specific jobs is advisable for cost accuracy when feasible.

Test your knowledge on the Issue Materiel process from Chapter 4 of the Air Force Civil Engineer Materiel Control: GOCESS Playbook. This quiz covers essential aspects of material management and inventory control within the Air Force context. Prepare to explore key concepts and practices necessary for effective material handling.