Podcast
Questions and Answers
What happens when someone is added to the Bcc field in an email?
What happens when someone is added to the Bcc field in an email?
- They receive a copy of the email without seeing other recipients. (correct)
- They will not receive the email at all.
- They can only reply to the sender.
- They can see all other recipients.
Which option should you select to reply to all recipients of an email?
Which option should you select to reply to all recipients of an email?
- Bcc
- Forward
- Reply All (correct)
- Reply
What is the first step to add an attachment to an email in Outlook?
What is the first step to add an attachment to an email in Outlook?
- Open the email and click on Forward.
- Click on the File tab and select Attach.
- Select the Include group and click attach file. (correct)
- Drag and drop the file into the email body.
Which of the following is a feature of Outlook 2010?
Which of the following is a feature of Outlook 2010?
How can you save an attachment from an email message?
How can you save an attachment from an email message?
Which step is necessary to create a new email signature?
Which step is necessary to create a new email signature?
What does the 'Cc' field in an email signify?
What does the 'Cc' field in an email signify?
What type of information can be included when creating a contact?
What type of information can be included when creating a contact?
How can recipients be added from a list in the Address Book?
How can recipients be added from a list in the Address Book?
Which of the following correctly describes the 'To' field?
Which of the following correctly describes the 'To' field?
Which action should you take to create a contact group in Outlook?
Which action should you take to create a contact group in Outlook?
What is a benefit of displaying emails as conversations in Outlook 2010?
What is a benefit of displaying emails as conversations in Outlook 2010?
What should you do after filling out the contact details in Outlook?
What should you do after filling out the contact details in Outlook?
Where can you find the option to create a new email in Outlook 2010?
Where can you find the option to create a new email in Outlook 2010?
What constitutes an important aspect of managing personal data in Outlook 2010?
What constitutes an important aspect of managing personal data in Outlook 2010?
What type of information can be saved as files on the desktop using Outlook 2010?
What type of information can be saved as files on the desktop using Outlook 2010?
Flashcards
Bcc
Bcc
A field in an email that lets you send copies to someone without the other recipients knowing they were included.
Reply
Reply
Sends a message back to only the original sender of the email.
Reply All
Reply All
Sends a message back to the original sender and all other recipients of the email.
Forward
Forward
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Attach File
Attach File
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Contact
Contact
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Contact Group
Contact Group
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Save As
Save As
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What is Outlook?
What is Outlook?
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Why use Outlook?
Why use Outlook?
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How to open Outlook 2010?
How to open Outlook 2010?
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Create a new email
Create a new email
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What is the 'To' field?
What is the 'To' field?
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What is the 'Cc' field?
What is the 'Cc' field?
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Create a contact
Create a contact
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Create contact groups
Create contact groups
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Study Notes
Introduction to Outlook 2010
- Outlook 2010 is an email program used for electronic communication and managing personal data like calendars, appointments, tasks, contacts, contact groups, and notes.
- It allows users to communicate to multiple recipients with various features like saving emails, calendars, and notes.
Using Outlook 2010
Opening Outlook 2010
- Start the program by going to the Start Menu, then Programs, Microsoft Office and selecting Outlook 2010.
Creating a New Email Message
- Access the New Email function through the Home tab.
- Include a subject, recipient list (To, Cc, and Bcc fields), message body, and attachment(s).
- The To field is for the primary recipient(s).
- The Cc field is for carbon copies, sending copies to additional recipients.
- The Bcc field is for blind carbon copies, recipients do not see a list of other recipients.
Forwarding and Replying to Emails
- Reply: Respond to the sender of the email.
- Reply All: Reply to the sender and all other recipients.
- Forward: Send the email to a new recipient.
Attaching Files to Emails
- Click on "attach file" in the message window to attach various file types to the email.
Saving and Opening Email Attachments
- Open the attachment by double-clicking the file.
- It's possible to save the attachment to a different folder or location.
Adding Signatures to Emails
- Create and apply personalized signatures to email messages.
Creating Contacts
- Create contacts (people) that include their names, email addresses, phone numbers, and other information.
- Create contacts in Outlook 2010 by using the Home tab.
- Add contact information to the contact form to be added.
- Save and close the contact window to finalize.
Creating Contact Groups
- Create contact groups (e.g., family, colleagues) for emailing.
Marking Emails as High or Low Importance
- Mark emails as high or low importance for prioritization.
- High importance indicates urgent attention, while low importance suggests a lower priority.
Setting Up Follow-Up and Reminders
- Set reminders for emails to complete tasks and actions.
- Use various flags and reminders to organize and prioritize tasks.
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