Outlook 2010 General Foundation IT1 Handbook PDF

outlook 2010 General Foundation IT1  Contents {#contents.TOCHeading} ======== [1.1 What is Outlook? 1](#what-is-outlook) [1.2 Why outlook? 1](#why-outlook) [1.3 How to open outlook program? 2](#how-to-open-outlook-program) [1.4. Create a new e-mail message 2](#create-a-ne...

outlook 2010 General Foundation IT1  Contents {#contents.TOCHeading} ======== [1.1 What is Outlook? 1](#what-is-outlook) [1.2 Why outlook? 1](#why-outlook) [1.3 How to open outlook program? 2](#how-to-open-outlook-program) [1.4. Create a new e-mail message 2](#create-a-new-e-mail-message) [1.5 Address Fields 3](#address-fields) [1.6 Forward or reply to an e-mail message 4](#forward-or-reply-to-an-e-mail-message) [1.7 Add an attachment to an e-mail message 5](#add-an-attachment-to-an-e-mail-message) [1.8 Save or open an e-mail message attachment. 5](#save-or-open-an-e-mail-message-attachment.) [1.9 Add signature to mail messages 6](#add-signature-to-mail-messages) [2.1 Create a contact 7](#create-a-contact) [**2.2. Create Contact Groups** 8](#create-contact-groups) [**2.3 Mark message as High or low Importance** 9](#mark-message-as-high-or-low-importance) [**2.4 Follow Up and Remainder** 10](#follow-up-and-remainder) 1.1 What is Outlook? ==================== MS Outlook is an emailing software which is used for electronic communication such as emailing, It can also be used to manage various types of personal data including calendar, appointments, **tasks**, contacts, Contact groups and notes. 1.2 Why outlook? ================ Outlook 2010 help you to communicate with one or more recipients with many features and customizations. The features such as (i) save important emails, calendar events, and notes as files on your desktop (ii) schedule delivery of an email (iii) display emails as conversations are user-friendly features 1.3 How to open outlook program? ================================ 1. Start menu 2. All program 3. Microsoft office 4. Microsoft outlook 2010 Create a new e-mail message =========================== - In Home tab **New group** Select New E-mail.  - Subject -- Title of the Message (Short Description of the Message) - Enter the recipients\' email addresses in the **To, Cc, or Bcc** Fields. - To select recipients\' names from a list in the Address Book, click To, Cc, or Bcc, and then choose the Email Addresses or you can type the email address, if email ids are not added in the Address Book. 1.5 Address Fields ================== - "**To**" field is the main recipient or recipients of your email. - "**Cc**" stands for "carbon copy." When you add someone to the Cc field, they receive a copy of the message when you send it. - "**Bcc**", which stands for "blind carbon copies." If you add someone to the Bcc field, they'll receive a copy of the email, but they won't see any other recipients. 1.6 Forward or reply to an e-mail message ========================================= On the **Home**, in the Respond group, click **Reply**, **Reply All**, or **Forward**. - select **Reply** to reply to only the sender, - select **Reply All** to reply to the sender and all other recipients on the To and Cc. - select **Forward** to send the message to someone not on the To or Cc. 1.7 Add an attachment to an e-mail message ========================================== - To add a File in the message, select the **Include group**, click **attach file** - Browse the file that you want to attach, then click Insert.  1.8 Save or open an e-mail message attachment. ============================================== - **[Open an attachment]** 1. Double-click the attachment. - **[Save an attachment]** - Click the attachment in the open message or in the reading pane. - In the **Actions group**, you can click **Save As** or right-click the attachment, and then click **Save As**. 1.9 Add signature to mail messages ================================== - **Create a signature** - After Opening a new message. in the **Include** group, click **Signature**, and then click **Signatures**.  - On the E-mail Signature tab, click **New**. 2.1 Create a contact ==================== - Contacts is type of information about people like a name and e-mail address, or add more information like as street address, phone numbers, a picture, birthdays, and any other information that relates to the contact. - on the **Home** tab, in the **New** group, select New **Contact**.  - You can fill this form for contact to be added. - After typing all the details, click Save &Close. **2.2. Create Contact Groups** ============================== To send the email to the group of recipients in a single click, then contact group should be created. - Open Outlook and click on New Items, More Items, Contact Group.  - This will open window for Contract Group. Type Contact group name, click on Add Members, and select the people you want to add from your Outlook Contacts, Address Book, or Create new. - If you select Create new, Fill the contact details, click save 2contactgroups - After you have the contacts you want in the group, click Save & Close. ![sshot-2010-05-28-\[21-42-01\]](media/image15.png) **2.3 Mark message as High or low Importance** ============================================== - An email can be set to High Importance to indicate that the particular email is highly prioritized for urgent attention and set the message as low importance to indicate that the particular email is prioritized low for later attention. - Click New Email, a new message. - In the Tags group , click  High Importance  or Low Importance Low Importance button . **2.4 Follow Up and Remainder** =============================== I. In a new email message, on the Message tab, in the Options group, click Follow Up. II. Click Flag for Recipients. III. Under Flag for Recipients, click the type of flag in the Flag to list. IV. By default, a reminder will accompany the task.