Indian Railways Forwarding Notes Quiz

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Questions and Answers

What is the first essential for limiting the liability of the railway?

Proper documentation of the sender's information

Ensuring timely dispatch of parcels

Using advanced tracking systems

Careful checking of parcels (correct)

Which of the following best defines the requirements for packing parcels?

Parcels must be wrapped in paper only.

Parcels can be loosely arranged in any container.

Parcels must be packed in strong boxes or baskets. (correct)

Parcels must be fastened with string.

What type of remarks should be recorded on the forwarding note for defectively packed parcels?

Detailed descriptions of the specific defects (correct)

Notes about the sender's reliability

Vague comments about general packing issues

Positive remarks on the package's appearance

Which of the following is NOT a reason for limiting the railway's liability?

Timeliness of parcel pickup Signup and view all the answers

What should happen when a parcel is not packed according to prescribed conditions?

The sender should be warned and informed about the defect. Signup and view all the answers

What kind of remarks are forbidden on parcel way-bills?

Any comments not recorded by the consignor Signup and view all the answers

Which items require compliance with special packing conditions as per the Coaching Tariff?

Certain commodities like ghee and ice Signup and view all the answers

When should vague remarks about a parcel's condition be rejected?

In all cases where the defect is identifiable Signup and view all the answers

What action is required regarding remarks on the forwarding note?

They must be copied verbatim onto the waybill. Signup and view all the answers

What must be obtained before granting delivery on an Indemnity Note for consignments claimed by a person other than the invoiced consignee?

Permission from the Divisional Commercial Superintendent Signup and view all the answers

What should be done if both Railway Receipts (RRs) and Parcel Way Bills (P.W.Bills) are unavailable for a perishable consignment?

Memo delivery shall not be granted without collecting the cost Signup and view all the answers

How long does a consignee have to surrender the Railway Receipt after delivery of the perishable consignment?

10 days Signup and view all the answers

What happens if the consignee fails to surrender the RR within 20 days of delivery?

The consignee must deposit the cost of the goods Signup and view all the answers

What should happen if there is further delay in surrendering the RR or depositing the cost beyond 30 days?

All further deliveries on the basis of General Indemnity Note should be stopped Signup and view all the answers

What is the primary function of the forwarding note?

To form the basis of contract between the consignor and the railway administration Signup and view all the answers

How long is a general forwarding note valid after execution?

Six months Signup and view all the answers

What must be done when a sender dispatches a parcel that is in defective condition?

A separate forwarding note must be obtained for each defective consignment Signup and view all the answers

What is required when sending dangerous goods or perishable items?

An appropriate forwarding note must be executed Signup and view all the answers

Who must approve the general forwarding note after it has been executed by the sender?

The Divisional Commercial Superintendent Signup and view all the answers

What happens to the copies of a general forwarding note after it is executed?

Three copies are prepared, with one each for the sender, Station Master, and Divisional Office Signup and view all the answers

Where should a list of merchants who have executed general forwarding notes be displayed?

Hung up in the parcels office for staff guidance Signup and view all the answers

What must be recorded if parcels are received less than half an hour before train departure?

Remarks stating 'too late to check'. Signup and view all the answers

What is the frequency of test checking of weighment conducted by the railway representative?

Once a quarter. Signup and view all the answers

What is the purpose of the special test weighment before the new system starts?

To establish a baseline for charges. Signup and view all the answers

How many copies of the test weighment statements are prepared?

Four copies. Signup and view all the answers

Which copy of the distribution list is retained by the station master?

One of the copies for preparing returns for subsequent months. Signup and view all the answers

What action is taken when a delay in parcel dispatch is noted?

The delay is recorded for future reference. Signup and view all the answers

What time frame is designated for test weighment of Sunday editions?

From 6 hours Saturday to 6 hours Sunday. Signup and view all the answers

Which office receives the test weighment statement from the station master?

The Accounts Office. Signup and view all the answers

What determines the basis for preparation of bills for the quarter?

The average weight from the test weighment during the test week. Signup and view all the answers

What happens with the copy of the freight list?

One copy is kept for record. Signup and view all the answers

What should be done if only the railway risk rate is quoted without an alternative owner's risk rate?

The consignment will be booked at the railway risk rate with remarks noted. Signup and view all the answers

Under which condition will the goods be deemed to have been entrusted at the owner's risk rate?

If no rate is opted for the carriage of goods. Signup and view all the answers

How are parcels charged according to the guidelines?

By weight or measurement, whichever is greater. Signup and view all the answers

What should be done if the weighing machine is out of order?

Charge based on the sender's declared weight with a remark. Signup and view all the answers

What must be done for vehicle loads if a weighbridge is not available at the booking station?

They must be weighed at the first weighbridge station en route. Signup and view all the answers

What is required to determine the correct charge for parcels?

Accurately weigh parcels in sender's presence. Signup and view all the answers

What information is recorded when weight is accepted from the sender during machine malfunction?

Remark noted on all foils of the parcel way-bill. Signup and view all the answers

When should the railway risk rate be applied according to the Railways Act?

Always, unless the owner's risk rate is applicable. Signup and view all the answers

What is the purpose of consulting the I.R.C.A. Coaching Tariff when booking parcels?

To understand booking procedures and charges. Signup and view all the answers

What should be labeled on vehicles booked to the destination that require weighing at a weighbridge station?

Destination to weigh before delivery. Signup and view all the answers

What must be done when a Guard takes over packages according to the procedure outlined?

The Guard must sign for the packages clearly in full and include the number of packages in words and figures. Signup and view all the answers

How should summaries for sealed vans and compartments be prepared?

In duplicate using carbon process and triplicate for sealed vans to repacking points. Signup and view all the answers

What should be included in the summary when preparing luggage and parcel summaries?

Descriptions of packages as found on way-bills and luggage tickets. Signup and view all the answers

What action must the Guard/Assistant Guard take when a way-bill or luggage ticket is missing?

Prepare a memo way-bill/luggage ticket based on package markings. Signup and view all the answers

What process is required for parcels loaded from intermediate stations if there are more than 10 entries?

A separate summary should be created for delivery to the Guard/Assistant Guard. Signup and view all the answers

Which categories of items require a forwarding note to be executed by the sender?

Items not packed according to prescribed conditions must have a forwarding note Signup and view all the answers

What is the responsibility of the consignor regarding the forwarding note?

The consignor is responsible for the correctness of particulars in the forwarding note Signup and view all the answers

Which of the following statements about forwarding notes is false?

General merchandise does not require a forwarding note Signup and view all the answers

In which situation can a forwarding note be omitted according to the regulations?

For certain goods as prescribed by the Central Government Signup and view all the answers

What do the forwarding notes approved by the Central Government primarily address?

Booking parcels and goods traffic on Indian Railways Signup and view all the answers

What is required if parcels contain articles in a defective condition?

A forwarding note must accompany the parcel Signup and view all the answers

Who is responsible for the correctness of the particulars in the forwarding note upon booking items?

The consignor is responsible for the correctness of particulars Signup and view all the answers

What must be done when a general forwarding note is executed by the sender?

It must be approved by the Divisional Commercial Superintendent. Signup and view all the answers

Which condition requires a separate forwarding note for each consignment?

When a parcel contains excepted articles or dangerous goods. Signup and view all the answers

For how long is a general forwarding note valid after it is executed?

Six months Signup and view all the answers

In what manner should a list of merchants who have executed general forwarding notes be displayed?

Hung up in the parcels office. Signup and view all the answers

What should be done when a forwarding note is temporarily removed from the station?

A certified true copy should be kept as a station record. Signup and view all the answers

What action should be taken if the sender wants to dispatch a parcel that is defectively packed?

Obtain a separate forwarding note. Signup and view all the answers

Which document serves as the contract basis between the consignor and the railway administration?

Forwarding Note Signup and view all the answers

What should accompany each consignment when using a general forwarding note?

A parcels declaration note. Signup and view all the answers

What is required before approving a general forwarding note?

Execution in the presence of the Station Master. Signup and view all the answers

What should be recorded in the wagon transfer register when a consignor returns a vehicle after loading?

The date and time of placing the vehicle as well as the return timing Signup and view all the answers

What action should be taken if the consignor does not load a vehicle within the allowed free time?

Charge demurrage fees according to the established rates Signup and view all the answers

In which form should separate cash books for outward 'Paid' parcels be maintained?

Form Com./C-4A for local and Com./C-4B for through traffic Signup and view all the answers

How should entries in the cash book for outward 'Paid' parcels be organized?

In the numerical sequence of issued way-bills Signup and view all the answers

What is required from the consignor to confirm the correctness of timings in the wagon transfer register?

The consignor's signature Signup and view all the answers

What should be done with the entries in the cash book for through outward 'Paid' parcels?

They must include specific columns for freight posted to each terminating railway Signup and view all the answers

When a way-bill is canceled, what should happen to the Record foil?

It must be kept at the station Signup and view all the answers

What is the purpose of maintaining a separate wagon transfer register when consignments are loaded by a contractor?

To record specific details for those consignments Signup and view all the answers

What is the consequence of failing to submit the carbon copy of the cash book to the Traffic Accounts Office on time?

Possible penalties or fines may be imposed. Signup and view all the answers

What information is necessary to be included in the cash book for freight booked to non-Government railways?

A column indicating freight charges for non-Government railways Signup and view all the answers

What is the main responsibility of the Station Master regarding small arms and ammunition consignments?

To keep the consignments under secure custody until despatch. Signup and view all the answers

Which of the following measures is required when loading small arms and ammunition?

Loading under the supervision of Government Railway Police. Signup and view all the answers

What should the Guard do after loading arms and ammunition into the brake van?

Personally hand over the consignments to the next Guard. Signup and view all the answers

What action should the Station Master take for illiterate porters or labourers regarding rules for handling dangerous goods?

Explain the rules to them and sign a certificate in the register. Signup and view all the answers

Which of the following is NOT a precaution for the secure transport of arms and ammunition?

Keeping consignments in the open while awaiting despatch. Signup and view all the answers

What must the Government Railway Police and Railway Protection Force staff do during the loading of arms and ammunition?

Sign in the loading book as a record of the process. Signup and view all the answers

How should large consignments of arms and ammunition be treated differently from small consignments?

Large consignments must be kept locked and secured separately. Signup and view all the answers

What documentation is required when handing over arms and ammunition consignments?

Summaries of consignments, signed by relevant personnel. Signup and view all the answers

What should the Guard regularly check during transit concerning the compartment of arms and ammunition?

The integrity of locks to ensure they remain secured. Signup and view all the answers

What is the consequence of not properly observing the required precautions for dealing with dangerous goods?

Increased risk of incidents or accidents during transit. Signup and view all the answers

Study Notes

Forwarding Notes

Four types of forwarding notes exist for booking parcels and goods on Indian Railways:
- Dangerous goods
- Animals or general merchandise (excluding dangerous goods)
- Explosives tendered by Defence Services
- General forwarding note

Execution of Forwarding Notes

Required Accompanying Documents: Certain categories of items require a forwarding note executed by the sender or authorized agent. These include:
- Items carried at owner's risk
- Perishable items
- Items listed in Schedule II of the Railways Act (Extent of Monetary Liability and Presumption of Percentage Charge) Rules 1990
- Items not packed correctly
- Explosives and other dangerous goods
Consignor Responsibility: The consignor is responsible for the accuracy of the information provided in the forwarding note.
Section 64 of the Railways Act: Every person entrusting goods to a railway administration must execute a forwarding note in a prescribed format. This does not apply to specified goods.

Preservation of Forwarding Notes

Important Document: The forwarding note acts as a contract between the consignor and the railway administration. It should be preserved carefully.
Station Restrictions: Forwarding notes should generally not be taken away from the station, except when court-ordered or needed by accounting, auditing, or traffic officers. A certified true copy should be kept as station record while the original is elsewhere

General Forwarding Note (Coaching Traffic)

Owner's Risk Rate: Used for booking regular traffic at owner's risk rate.
Copies: Prepared in three copies: one for the sender, one for the station master, and one for the divisional office.
Validity: Valid for six months from the date of execution.
Merchants: Merchants who use general forwarding notes can send individual consignments without individual notes, but each consignment's details must be documented.

Addressing Parcels

Sender Responsibility: Clear and complete addresses (English or Hindi) are crucial for delivery. These should include the consignor's and consignee's names and complete addresses, as well as the destination station and railway.
Marking by Railway Staff: Additional marking will be added by railway staff. For example, code initials of the forwarding station, parcel waybill number, package number, destination station's initials etc will be added.
Special Marking: Special marking is required for specific items like baskets of betel leaves, etc.

Other Booking Information

Defective Packing: If parcels are defectively packed, a separate forwarding note is required.
Packing of Parcels: All parcels should be securely packed using appropriate materials in compliance with the prescribed regulations based on specific commodity types.
Examination of Parcels: Careful examination of parcels is essential. This includes verifying the packing conditions, the contents of parcels and handling, addressing and marking.

Charging and Weighment

Charges: Charges for parcel traffic are in accordance with the I.R.C.A. Coaching Tariff or specific rail road coding.
Weighment: Parcels must be weighed using a proper scale or a weighbridge; if a weighing machine is not available, sender declared weights will be used as a basis.

Way-Bills, Cash Books, etc

Different Way-Bills: Different way-bills are used for different booking types. "Paid" and "To-Pay" waybills differ in paper color.

Other Important Information

Dangerous Goods: Transportation conditions for dangerous goods (explosives, etc.) are very strictly regulated (for example, security precautions).
Owner's Risk: Clear the meaning of owner's risk rate as it relates to the parcel booking.
Percentage Charges: Clarify the calculation and documentation of percentage charges for valuable goods to comply with regulations.
Booking of Newspapers: Explain how newspaper firms can book parcels using monthly accounts for freight.
Handling of Parcels: The importance of proper handling and protection of goods, and responsibility for damage issues.
Disposal of Summaries: The procedure for handling and forwarding summaries of waybills is explained.
Unbooked Goods: It's prohibited to transport unbooked parcels.
Delivery of Parcels: Explain the procedure on how to deliver parcels, if any issue is encountered.
Perishable Goods: Perishable goods are given priority for timely delivery.
Transfer of Goods: Instructions for transferring goods on damaged or unfit vehicles.
Railway Receipts: The railway receipt and its importance for liability and delivery issues.

Other Important Rules

Weighment and Inspection: Procedure and details for the weighment and inspection of parcels.
Dangerous Goods Handling: Precise procedures for handling dangerous goods.
Booking and Loading of Items: Specific rules for loading and booking certain items (e.g. bicycles, motor-cycles, etc.).

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Description

Test your knowledge about the different types of forwarding notes used in Indian Railways for booking parcels and goods. This quiz covers essential information about required documents, consignor responsibilities, and specific regulations. Assess your understanding of forwarding notes and their proper execution.