Booking of Goods Traffic in Indian Railways
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Questions and Answers

What must every consignment of goods be accompanied by when brought to a booking station?

  • A delivery order
  • An invoice
  • A transportation agreement
  • A forwarding note (correct)

Which of the following is NOT a type of forwarding note approved by the Central Government?

  • Forwarding note for normal merchandise (correct)
  • Forwarding note for animals
  • Forwarding note for explosive tendered by Defence Services
  • Forwarding note for hazardous materials

What information is NOT required to be included in the forwarding note?

  • Number of articles
  • Description of the articles
  • Name and address of the consignor
  • Public marks of goods (correct)

When should the numbering of forwarding notes commence?

<p>On April 1st and October 1st each year (B)</p> Signup and view all the answers

Who is responsible for the correctness of the particulars furnished in the forwarding note?

<p>The consignor (B)</p> Signup and view all the answers

Which type of traffic requires separate forms of forwarding notes as approved by the Central Government?

<p>Coal and ore traffic (D)</p> Signup and view all the answers

What must the forwarding note declaration include to determine the applicable rate?

<p>The weight and description of the articles (A)</p> Signup and view all the answers

What should be done when goods in 'smalls' offered for booking reach the prescribed quota limitation?

<p>Reject the goods and record the refusal on the forwarding note (D)</p> Signup and view all the answers

What must be included on the forwarding note when goods are refused for booking?

<p>A brief reason for refusal and staff signature (C)</p> Signup and view all the answers

How should the money receipts for wagon registration fees be issued?

<p>Issued on Form Com./W-1A in consecutive serial numbers (D)</p> Signup and view all the answers

Which of the following should be strictly observed according to the procedures?

<p>Restrictions on booking set by railway and civil authorities (B)</p> Signup and view all the answers

What is the primary purpose of maintaining a priority register for 'smalls' at goods booking stations?

<p>To ensure timely booking based on the order of receipt (C)</p> Signup and view all the answers

In what form should the wagon registration fee receipts be issued?

<p>On Form Com./W-1A with two portions for different parties (C)</p> Signup and view all the answers

What is a requirement regarding the handling of money receipt books?

<p>They should be treated as money value books (D)</p> Signup and view all the answers

What action should a staff member take when goods offered for booking are from 'restricted' destinations?

<p>Reject the goods and write a rationale on the forwarding note (A)</p> Signup and view all the answers

What should be thoroughly studied to ensure proper registration of indents and allotment of wagons?

<p>Rules contained in Chapter II of the I.R.-C.A. Goods Tariffs (D)</p> Signup and view all the answers

What is the primary consideration for the Divisional Commercial Superintendent when fixing the deposit amount?

<p>The maximum number of wagons that may be indented at a time (B)</p> Signup and view all the answers

When should the receipt foil of the invoice be given to the sender?

<p>After the invoice has been prepared and charges collected. (B)</p> Signup and view all the answers

What form is used to issue a money receipt for the lump sum deposit?

<p>Form Com/W-1 A (A)</p> Signup and view all the answers

Under what condition may a refund of the lump sum deposit be allowed?

<p>Only after obtaining permission from the Divisional Commercial Superintendent (C)</p> Signup and view all the answers

What is the maximum delay allowed for issuing railway receipts in large stations?

<p>One day following the acceptance or loading of goods. (C)</p> Signup and view all the answers

What is the maximum number of wagons that can be indented against a lump sum deposit of Rs. 5000?

<p>The maximum indents allowed across all categories combined (A)</p> Signup and view all the answers

What order should accounts foils of invoices be arranged in before submission to the Traffic Accounts Office?

<p>By local Paid, local To-pay, through Paid, then through To-pay. (D)</p> Signup and view all the answers

What should be included in a covering memo for bundles of invoices?

<p>The proforma as specified in the appendix, prepared in triplicate. (D)</p> Signup and view all the answers

What happens if a consignor does not make good a forfeited registration fee?

<p>The deposit is reduced by the forfeited amount (B)</p> Signup and view all the answers

What is the ceiling limit for the number of wagons that Government Departments can indent against a deposit of Rs. 5000?

<p>There is no ceiling limit (C)</p> Signup and view all the answers

When are the railway receipts issued when senders load their consignments?

<p>Until the loading has been satisfactorily completed. (C)</p> Signup and view all the answers

What should be obtained from the consignor if a registration fee for a wagon is forfeited?

<p>A certificate authorizing the recovery of the forfeited amount (B)</p> Signup and view all the answers

Which office receives a copy of the orders passed by the Divisional Commercial Superintendent?

<p>Traffic Accounts Office (C)</p> Signup and view all the answers

What is the purpose of collecting the lump sum deposit?

<p>To secure payment for potential wagon bookings (B)</p> Signup and view all the answers

What must happen when a consignor fails to load a wagon after paying the deposit?

<p>The consignor should be asked to recoup the forfeited amount (B)</p> Signup and view all the answers

What must a railway administration issue after accepting goods?

<p>A railway receipt (B)</p> Signup and view all the answers

What happens if the weight or number of packages is not checked by a railway servant?

<p>The consignor must prove the stated weight or number. (B)</p> Signup and view all the answers

How should the foils of the invoice be written?

<p>In one operation with carbon paper and clear figures (C)</p> Signup and view all the answers

What should be checked before handing over the railway receipt to the sender?

<p>The total amounts must be rechecked (B)</p> Signup and view all the answers

What should be recorded on the forwarding notes when preparing invoices?

<p>Manuscript number, date, and machine number (A)</p> Signup and view all the answers

What does the column 'Handled by' signify if 'L' is written in it?

<p>The owner handles the loading and unloading (D)</p> Signup and view all the answers

How should chargeable distance be recorded in the invoice?

<p>In multiple boxes, one digit per box (D)</p> Signup and view all the answers

What should be done if the loading is not conducted by the owner?

<p>Put a dash (—) in the column (A)</p> Signup and view all the answers

In terms of reporting the number of wagons, what should be specified?

<p>Count in terms of 4-wheelers (C)</p> Signup and view all the answers

What is essential to avoid in figures when writing invoices?

<p>Flourishes or elaborate designs (C)</p> Signup and view all the answers

What is the maximum fine that can be imposed for providing materially false accounts under Section 163 of the Railways Act?

<p>Rs. 500 (A)</p> Signup and view all the answers

Which of the following must be ensured during the examination of goods for transit?

<p>The goods must be properly and securely packed as per I.R.C.A. Goods Tariff. (D)</p> Signup and view all the answers

What should be recorded on the forwarding note if a consignment is packed defectively?

<p>Precise remarks about the defect in packing and condition. (A)</p> Signup and view all the answers

Which of the following is a consequence of not properly packing goods according to the I.R.C.A. Goods Tariff?

<p>The consignment is liable to deterioration or damage. (C)</p> Signup and view all the answers

What is the purpose of conducting surprise checks on goods?

<p>To detect misdeclaration of goods. (C)</p> Signup and view all the answers

How should goods that have been compromised due to adverse conditions be handled?

<p>Remarks regarding their condition should be recorded thoroughly. (D)</p> Signup and view all the answers

What aspect of goods must be checked to avoid deterioration during transit?

<p>The packing conditions and their suitability. (C)</p> Signup and view all the answers

What must a consignee do if he cannot attend to take delivery of goods?

<p>Endorse the receipt with a request for delivery to another person. (B)</p> Signup and view all the answers

How can the Railway Administration ensure they are not held responsible for wrongful deliveries?

<p>By delivering in good faith to anyone presenting the original Railway Receipt. (B)</p> Signup and view all the answers

What is the time limit for submitting a claim arising from a consignment?

<p>Six months from the date of entrustment of the goods. (D)</p> Signup and view all the answers

What must be done if the original Railway Receipt is not presented at the time of delivery?

<p>The goods may be withheld until indemnity is given. (A)</p> Signup and view all the answers

What evidence does a railway receipt provide regarding the consignment?

<p>The weight and number of packages stated within it. (A)</p> Signup and view all the answers

What should be done if packages cannot be marked durably and brightly with ordinary marking ink?

<p>They should be marked with white paint. (C)</p> Signup and view all the answers

When weighing consignments in wagon loads, what is the minimum percentage of bags that must be weighed if they are uniform in size and weight?

<p>10 percent at large stations. (A)</p> Signup and view all the answers

What is the requirement for marking on railway receipts?

<p>Both railway and private marks must be shown. (D)</p> Signup and view all the answers

What should be done with any fraction in the number of wagons in terms of 4-wheelers?

<p>Round off to the next higher whole number (A)</p> Signup and view all the answers

What type of goods requires weighing on a wagon weighbridge if they cannot be weighed on the ordinary weighing machine?

<p>Bulky goods like timber. (B)</p> Signup and view all the answers

Which abbreviation is used when booked at Owner's Risk in the 'Risk Rate' column?

<p>O.R. (A)</p> Signup and view all the answers

When recording the 'station from', what should follow the name of the station?

<p>The code initials of the railway (B)</p> Signup and view all the answers

How should old marks on a package be handled before it is tendered for booking?

<p>They must be entirely removed or obliterated. (B)</p> Signup and view all the answers

For goods in wagon loads, if bags are not of uniform size and weight, how should they be grouped?

<p>Uniform bags should be grouped, others treated separately. (B)</p> Signup and view all the answers

How should the 'station to' be recorded when dealing with through traffic?

<p>In full, in block letters with code initials (C)</p> Signup and view all the answers

What marking should be ensured by station staff for goods tendered for booking?

<p>That it is bright, durable, and waterproof. (B)</p> Signup and view all the answers

What is required when describing goods in a consignment invoice?

<p>Each item must be described separately (B)</p> Signup and view all the answers

What should happen if railway marks are found superimposed on other marks?

<p>This should be strictly prohibited. (A)</p> Signup and view all the answers

What should be done when a consignment consists of multiple commodities?

<p>Show actual weight, charged weight, and charges separately for each commodity (A)</p> Signup and view all the answers

What happens if the bags or bales are not of uniform size and weight in a wagon load?

<p>They need to be weighed in full. (C)</p> Signup and view all the answers

What should be indicated for each group of commodities charged at the same rate?

<p>Particulars should be shown separately for each group (A)</p> Signup and view all the answers

How should the number of packages be quoted in the goods invoice?

<p>Both in figures and words must be quoted (C)</p> Signup and view all the answers

What is the procedure for affixing the rubber stamp on the invoice?

<p>The station name and numerical code must be clearly visible in respective boxes (C)</p> Signup and view all the answers

What action should be taken if a weighing machine is found to be out of order?

<p>Arrange for its repairs immediately. (A)</p> Signup and view all the answers

Who is responsible for personally testing the weighbridge and weighing machines?

<p>The Station Master. (C)</p> Signup and view all the answers

What should the Inspectors and Officers of the Commercial Department focus on during their visits?

<p>Checking for regular maintenance and cleanliness of weighbridges. (A)</p> Signup and view all the answers

Which document serves as the authority for charging freight rates?

<p>Local tariff issued by the railway administration. (B)</p> Signup and view all the answers

What is essential for the Station Masters to prepare for quick freight charge calculation?

<p>Rate registers in manuscript format with chargeable distances. (D)</p> Signup and view all the answers

What should be included in the inspection reports of the Commercial Department's Officers?

<p>A reference to the cleanliness and working condition of weighing machines. (B)</p> Signup and view all the answers

What should be checked regarding the weighbridge by visitors from the Commercial Department?

<p>Daily usage logs and maintenance history. (C)</p> Signup and view all the answers

What indicates that the Station Master has certified the working condition of a machine?

<p>A certificate obtained by the Mechanical Department representative. (D)</p> Signup and view all the answers

What is the recommended frequency for the Station Master to test the weighbridge and weighing machines?

<p>Daily, upon arriving for duty. (C)</p> Signup and view all the answers

What specific aspect should be ensured regarding the weighbridge pit during inspections?

<p>It must remain dry and free of debris. (C)</p> Signup and view all the answers

Flashcards

Forwarding note for dangerous goods

A specific type of forwarding note used for transporting dangerous goods by Indian Railways.

Forwarding note for animals/general merchandise

A type of forwarding note used for transporting animals or general goods that are not dangerous.

Forwarding note for explosives by Defense Services

A specific type of forwarding note for explosives transported by the Indian Defense Services.

Consignor's responsibility

The consignor is responsible for ensuring the accuracy of the information on the forwarding note, like item description, weight, and destination.

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Serial numbering of Forwarding Notes

Forwarding notes are numbered sequentially, starting with 1 on April 1st and October 1st of each year, at the station.

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Weight-only coal and ore traffic

Goods traffic for which separate forwarding note forms are used and handled under a 'weight only system'.

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Required details in forwarding note

Forwarding notes need to include details like number, weight, description of goods, consignor/consignee details, destination, and route.

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Goods booking station priority register for 'smalls'

A register maintained at each goods booking station to record 'smalls' goods in the order they are received, using forwarding notes.

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'Smalls' goods booking to 'restricted' destinations

Booking 'smalls' goods to destinations with specific limitations or quotas.

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Refusal of booking 'smalls' goods

Rejecting goods if quota limits or restricted destinations are reached.

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Forwarding note remarks (refusal)

A note on the forwarding note, explaining the reason for refusal when booking 'smalls' is rejected.

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Indent registration and wagon allotment rules

Rules for registering requests and assigning railway wagons following Chapter II of the I.R- C.A.Goods Tariffs and local railway administration instructions.

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Railway administration booking restrictions

Limitations on booking goods set by railway administrations.

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Wagon registration fee money receipt

A receipt used to record the collection of money for registering a wagon, issued on Form Com./W-1A.

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Money receipt book examination

Instructions related to checking and verifying money receipt books in accordance with paras 227 and 228.

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Consecutive serial numbers for money receipts

Money receipts should be numbered consecutively to facilitate accounting verification in the Traffic Accounts Office.

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Lump Sum Deposit

A single, upfront payment for wagon indents.

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Wagon Indents

Requests for wagons at a station.

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Divisional Commercial Superintendent

Official approving lump sum deposits and indent limits.

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Maximum Wagon Limit

The highest number of wagons that can be requested with a deposit.

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Registration Fee Forfeiture

Loss of a registration fee for failed wagon loading.

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Refund Procedure

A specific protocol for returning lump sum deposits.

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Credit Note Deposit

Lump sum deposit made using a credit note.

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Government Departments' Wagon Limit

No maximum wagon limitation for Government Departments with lump sum deposits.

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Consignor's Obligation

Consignor's duty to recoup forfeited amounts if a wagon is not loaded.

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Certificate for Recovery

Required document from consignor for recovery of forfeited amount.

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Invoice Receipt Foil

The part of an invoice given to the sender (consignor) after goods are accepted for shipment. It is then forwarded to the receiver (consignee) at the destination.

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Railway Receipt Timing

Railway receipts should be issued to consignors immediately after goods are accepted for booking or loaded. At larger stations, it can be issued the next day.

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Accounts Foils Submission

The accounts foils of all invoices are submitted to the Traffic Accounts Office by Couriers/Guards according to a specific schedule.

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Accounts Foils Organization

Before submission, accounts foils are organized into bundles based on payment type (local/through, To-pay/Paid) and then arranged in order of their machine numbers.

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Invoice Covering Memo

A covering memo is used to accompany each bundle of invoices, with two copies on top of the bundle and one copy retained as station record.

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Railway Receipt

A document issued by the railway administration when goods are accepted for transportation. It acts as proof of the goods' weight and number of packages.

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Prima Facie Evidence

Evidence that, at first glance, is sufficient to establish a fact, unless contradicted by other evidence.

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Burden of Proof

The responsibility to prove a fact or claim in a legal proceeding, usually resting upon the party who asserts the fact.

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Consignor's responsibility regarding weight

If the weight is not checked by a railway employee when loading a wagon-load or train-load consignment, the consignor has the burden of proving declared weight.

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Invoice preparation

All invoices should be neatly filled out using copying pencil, carbon paper, and tin plates. Entries must be clear and correct.

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Invoice accuracy

Invoices should be prepared based on forwarding notes and contain accurate information about the goods being transported.

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Chargeable distance in invoices

Each box in the invoice for chargeable distance should contain only one digit, representing the kilometers of the journey.

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Handling by owner in invoices

The 'Handled by' column in invoice indicates if the owner will be responsible for loading and unloading. 'L' means owner handles, a dash means the railway handles.

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Wagon load representation

The invoice lists the number of wagons used to transport the goods, expressed in terms of 4-wheelers.

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Invoice rechecking

The invoice totals should be rechecked before it is given to the sender.

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False declaration penalty

If someone provides false information about goods being transported by rail, they and the owner could face fines of up to 500 rupees per quintal of goods.

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Surprise checks for goods

Similar to parcel checks, surprise inspections are conducted to ensure the accurate reporting of goods on a railway.

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Packing requirements

Goods must be properly packed according to regulations. This prevents damage or loss during transport.

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Consignor's responsibility for packaging

The consignor (sender) must ensure that the goods are properly packed to avoid damage or loss during transit.

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Recording packing defects

If goods are not properly packed, the consignor must clearly note the specific defects on the forwarding note.

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Inspecting moist goods

Goods like grains, seeds, and cotton that can get wet should be carefully examined before loading to ensure they are dry.

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Consignor's responsibility for condition

The consignor must verify the condition of the goods before shipment and document any damage or moisture issues on the forwarding note.

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Marking of Goods

Goods should be marked clearly and legibly with durable and waterproof ink. For items that cannot be marked with ink, paint should be used. All old marks must be completely removed.

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Marking on Invoices

Both railway and private marks must be included on the invoice and the railway receipt.

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Weighing Small Consignments

All small consignments should be weighed fully at the forwarding station.

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Weighing Wagon Loads

Wagon loads of grain, salt, seeds, sugar, pressed cotton, or other staples in bags or bales of uniform size and weight can have their weight checked by weighing a proportion of the bags or bales. If they are not uniform, each group should be treated as a separate consignment and weighed accordingly.

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Weighing Non-uniform Goods

Goods loose, bulky, or in bulk, like sand, stone, or timber, should be weighed on a wagon weighbridge if available.

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Consignor's Responsibility for Weight

If a railway employee does not check the weight of wagon-load or train-load consignments, the consignor is responsible for proving the declared weight.

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Weighbridge Testing

The Station Master must personally test the weighbridge daily and record the results in the weighbridge register.

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Weighing Machine Testing

The Station Master must test weighing machines daily and record the test in the tally book.

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Surprise Checks

Surprise checks are conducted to detect under-weighment of goods consignments. These checks are similar to those for parcel traffic.

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Freight Rate Authority

The Indian Railway Conference Association (IRCA) Goods Tariff and local tariffs issued by the railway administration determine freight rates.

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Rate Registers

Station Masters should create rate registers showing the chargeable distance and rate per quintal for different destinations.

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Railway Receipt Purpose

The Railway Receipt, issued by the Railway for goods transported, must be surrendered to the Railway at the destination by the consignee to secure the delivery of the consignment.

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Claim Time Limit

Any claims regarding a consignment must be submitted in writing within six months from the date the goods were entrusted to the Railway.

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Railway's Right to Recheck

The Railway has the authority to re-measure, re-weigh, re-classify, and recalculate charges for any consignment, even before delivery.

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Consignor's Weight Burden

For wagon-load or train-load consignments where weight isn't checked by the Railway, proving the declared weight becomes the consignor's responsibility.

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Wagon Count for Box Wagons

Box wagons are treated as 2.5 4-wheelers for charging purposes. Round up any fractions of wagons to the next whole number, e.g., 1 box wagon is counted as 3 wagons.

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Risk Rate Code

The 'Risk Rate' column on the invoice indicates whether the goods are booked at Owner's Risk (O.R.) or Railway Risk (R.R.).

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Station From Details

The 'station from' section requires the station name and numerical code, clearly marked with a rubber stamp. For joint stations, include the code initials of the booking railway.

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Station To Details

The 'station to' section should include the full station name in block letters. For through traffic, add the code initials of the destination railway.

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Booked Route Recording

The booked route on the invoice is recorded similar to luggage ticket instructions in Para 814.

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Single Consignee Rule

Railway receipts cannot be issued for more than one consignee, meaning only one recipient can be listed.

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Accurate Goods Description

Goods must be described accurately on the invoice, with different commodities listed separately, even if they have the same classification.

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Package Quantity Recording

The number of packages for each commodity should be written both in figures and words, unless the commodity cannot be counted.

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Invoice Detail Breakdown

For consignments with multiple commodities, each item should have separate entries for weight, charged weight, class, rate, freight, and total cost. When different items are grouped, create separate entries for each group.

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Chargeable Distance Format

In the 'chargeable distance' section, each box should contain only one digit, representing the kilometers of the journey.

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Study Notes

Booking of Goods Traffic

  • Forwarding notes are approved by the Central Government for use on Indian Railways. Forms include those for dangerous goods, animals, and general merchandise.
  • Forwarding notes must be executed for every consignment. They must include details like: consignor and consignee information, destination, and the number, weight and description of articles. Private marks should be included when not in bulk.
  • Forwarding notes should be numbered serially, starting from 1 on the 1st of April and October.
  • Consignor is responsible for the accuracy of information in the forwarding note.
  • Procedures for filling in forwarding notes and their examination by staff are detailed in other paragraphs.
  • Separate forms for mixed consignments and dangerous goods/valuable items exist.
  • Priority/Wagon demand register, Form Com. |P-30 Rev., is to be maintained at booking stations, recording goods in full wagon loads.
  • Priority register for "smalls" is maintained at booking stations, registering "smalls" for destinations with quota limitations in advance.
  • Separate money receipts are issued for wagon registration fees (Form Com./W-1A). These are machine-numbered.
  • Refunds of wagon registration fees are due in certain cases, following the procedures.
  • Lump sum deposits are allowed as an alternative to regular wagon registration fees, with approval from the Divisional Commercial Superintendent.
  • Rules for registration, indents, and allotment of wagons are outlined in Chapter II of the I.R.C.A. Goods Tariffs.
  • Local guidelines or restrictions from civil authorities must be considered.
  • Goods declaration must properly reflect commodity type for accurate pricing.
  • Misdeclaration of goods is a violation. Procedures exist for examination and recovery of freight costs in cases of misdeclaration.
  • Consignments must be correctly packed. Instructions in I.R.C.A Goods Tariff concerning packing condition must be adhered to.
  • Goods must be correctly marked to avoid issues, using sender's private marks and destination station details.
  • Goods are to be weighed at the forwarding station using specified methods or weighbridges.
  • Weighments must be documented and reported.
  • Invoices have specific formats and requirements, including details about chargeable distances.
  • Goods are to be clearly marked to avoid issues during transit.
  • Railway receipts are required before accepting goods for travel.
  • Separate invoice books are used for specific traffic types.
  • Duplicate railway receipts are not allowed.
  • Through goods forwarded by an incorrect route should be rectified by the nearest station.

Different Forms of Invoices

  • To-pay invoices and paid invoices have different forms (Com. | G-24, Com. | G-26, Com. | G-23, Com. | G-25) depending on whether payment is to be made locally or is pre-paid.
  • Invoices are numbered serially.
  • They must contain specifics including address of sender and receiver, actual and charged weight, and freight charges.

Submission of Invoices and Accounts Foils

  • Railway receipts/foils of invoices should be promptly given to the sender.
  • Accounts foils of invoices are submitted to the Traffic Accounts Office according to the schedule.
  • Documents are to be arranged in proper bundles. A memo is prepared.
  • Certificates for reduced rates must be sent to the accounts office.
  • Procedures for handling cancellations and duplicate invoices exist.
  • Staff should be careful about handling, writing, and recording information on documents.

Container Service

  • Container service, involving containers transported on special wagons, exists.
  • Rules for the usage and procedures for movement exist.
  • Regulations are in place to ensure protection during transit.

Other Important Matters

  • Care should be taken while using weighbridges (specific instructions are outlined)
  • Procedures for goods requiring quick transit are indicated.
  • Penalties for delivering goods to incorrect people exist and are detailed.
  • Explosives and contraband goods have specific regulations.
  • Instructions and rules concerning certain goods and substances are provided.
  • Monetary liability for goods has limitations detailed.

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Indian Railways Goods Traffic Booking PDF

Description

This quiz covers the procedures and regulations for the booking of goods traffic on Indian Railways. It includes details about forwarding notes, responsibilities of consignors, and the management of priority registers. Test your knowledge on the specific forms and requirements for various consignments, including dangerous goods and general merchandise.

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