Incident Reporting Procedures Quiz
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Questions and Answers

What should be included in an incident report filed by an injured party?

  • Witness statements from all individuals present during the incident.
  • Details of the incident and any additional information the writer wishes to include. (correct)
  • The recommendations for future safety improvements.
  • The name of the injured party and their medical condition.
  • When incident reporting is required, which of the following is accurate?

  • Volunteers without access to the system must report to an employee for documentation. (correct)
  • Incidents can be reported after the end of the shift.
  • Contract workers do not have to report any incidents.
  • Only employees need to report incidents that impact safety.
  • What information is excluded from the PCDCIS system when documenting incidents involving injuries?

  • Details of the incident.
  • Any information regarding the injured party's medical condition. (correct)
  • The time and date when the incident occurred.
  • The name of the injured party.
  • What action must the on-duty shift commander/shift leader take upon receiving an incident report?

    <p>Notify involved parties of any rejections and necessary corrections.</p> Signup and view all the answers

    What should an employee or volunteer do if the PCDCIS system is down?

    <p>Use the incident report form found on the DOC shared drive.</p> Signup and view all the answers

    What is one of the responsibilities of the shift commander regarding incident reports?

    <p>Notify the appointing authority of reportable incidents</p> Signup and view all the answers

    What is the initial step taken by the on-duty shift commander when receiving a report?

    <p>To accept or reject the report based on its content.</p> Signup and view all the answers

    What should be done if the information documented in the top section of the report is incorrect?

    <p>Make modifications to correct the information</p> Signup and view all the answers

    Which entities are required to complete an incident report?

    <p>Employees, contract workers, and volunteers.</p> Signup and view all the answers

    During which hours should the shift commander report incidents to the facility duty officer?

    <p>Both business and non-business hours</p> Signup and view all the answers

    What must be ensured by the facility duty officers in incident reporting?

    <p>That the information in the top section of the report is correct.</p> Signup and view all the answers

    What action should be taken if an individual in the incident reporting sequence is not available?

    <p>Proceed to the next level in the contact sequence</p> Signup and view all the answers

    Who is ultimately responsible for ensuring the appropriate notification is made to the executive team?

    <p>The administrative head or designee</p> Signup and view all the answers

    What should not be included in the incident report documentation?

    <p>Rumors regarding the incident</p> Signup and view all the answers

    When are the appointing authorities expected to notify the deputy director of prisons?

    <p>During both business and non-business hours</p> Signup and view all the answers

    What is the protocol if a message is left on a cellular phone regarding an incident notification?

    <p>Proceed to the next level in the notification sequence</p> Signup and view all the answers

    Study Notes

    Incident Reporting Procedures

    • All employees, contract workers, and volunteers must complete incident reports for any events impacting safety and security before their shift ends.
    • Volunteers lacking system access must report incidents to a staff member who will enter it into the PCDCIS.
    • Incidents involving confidential information about individuals are not recorded in PCDCIS.
    • Injuries to employees or volunteers must be reported in PCDCIS without disclosing medical condition details.
    • Reports serve as sworn statements regarding observed incidents and infractions.

    Incident Report Submission

    • In cases where PCDCIS is inoperable, reliance on a hard copy report form located on the DOC shared drive is mandatory.
    • Reports from hard copies must be entered into PCDCIS once the system is operational.
    • Shift commanders/shift leaders review initial submissions, accepting or rejecting reports and guiding necessary corrections.

    Review and Oversight

    • Facility duty officers are tasked with examining accepted reports for rule violations and confirming the accuracy of submitted information.
    • Corrections in the report's top section can be made to ensure documentation is accurate.
    • Duty officers notify appointing authorities and communicate incidents to relevant personnel as directed.

    Incident Reporting Protocols

    • Certain incidents require immediate reporting via telephone to the facility duty officer, who will contact administrative heads.
    • Notifications are required during business hours to executive teams and designated personnel; similar actions apply outside business hours.
    • A schedule of executive duty officers must be readily available for appointing authorities.
    • If a direct contact is unreachable, proceed to the next contact in the reporting hierarchy after 15 minutes without a response.

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    Description

    Test your understanding of the procedures related to incident reporting. This quiz covers the responsibilities of employees, contract workers, and volunteers regarding safety and security incidents. Ensure you are familiar with the use of PCDCIS and the guidelines for reporting various types of incidents.

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