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Questions and Answers
What should be included in an incident report filed by an injured party?
What should be included in an incident report filed by an injured party?
- Witness statements from all individuals present during the incident.
- Details of the incident and any additional information the writer wishes to include. (correct)
- The recommendations for future safety improvements.
- The name of the injured party and their medical condition.
When incident reporting is required, which of the following is accurate?
When incident reporting is required, which of the following is accurate?
- Volunteers without access to the system must report to an employee for documentation. (correct)
- Incidents can be reported after the end of the shift.
- Contract workers do not have to report any incidents.
- Only employees need to report incidents that impact safety.
What information is excluded from the PCDCIS system when documenting incidents involving injuries?
What information is excluded from the PCDCIS system when documenting incidents involving injuries?
- Details of the incident.
- Any information regarding the injured party's medical condition. (correct)
- The time and date when the incident occurred.
- The name of the injured party.
What action must the on-duty shift commander/shift leader take upon receiving an incident report?
What action must the on-duty shift commander/shift leader take upon receiving an incident report?
What should an employee or volunteer do if the PCDCIS system is down?
What should an employee or volunteer do if the PCDCIS system is down?
What is one of the responsibilities of the shift commander regarding incident reports?
What is one of the responsibilities of the shift commander regarding incident reports?
What is the initial step taken by the on-duty shift commander when receiving a report?
What is the initial step taken by the on-duty shift commander when receiving a report?
What should be done if the information documented in the top section of the report is incorrect?
What should be done if the information documented in the top section of the report is incorrect?
Which entities are required to complete an incident report?
Which entities are required to complete an incident report?
During which hours should the shift commander report incidents to the facility duty officer?
During which hours should the shift commander report incidents to the facility duty officer?
What must be ensured by the facility duty officers in incident reporting?
What must be ensured by the facility duty officers in incident reporting?
What action should be taken if an individual in the incident reporting sequence is not available?
What action should be taken if an individual in the incident reporting sequence is not available?
Who is ultimately responsible for ensuring the appropriate notification is made to the executive team?
Who is ultimately responsible for ensuring the appropriate notification is made to the executive team?
What should not be included in the incident report documentation?
What should not be included in the incident report documentation?
When are the appointing authorities expected to notify the deputy director of prisons?
When are the appointing authorities expected to notify the deputy director of prisons?
What is the protocol if a message is left on a cellular phone regarding an incident notification?
What is the protocol if a message is left on a cellular phone regarding an incident notification?
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Study Notes
Incident Reporting Procedures
- All employees, contract workers, and volunteers must complete incident reports for any events impacting safety and security before their shift ends.
- Volunteers lacking system access must report incidents to a staff member who will enter it into the PCDCIS.
- Incidents involving confidential information about individuals are not recorded in PCDCIS.
- Injuries to employees or volunteers must be reported in PCDCIS without disclosing medical condition details.
- Reports serve as sworn statements regarding observed incidents and infractions.
Incident Report Submission
- In cases where PCDCIS is inoperable, reliance on a hard copy report form located on the DOC shared drive is mandatory.
- Reports from hard copies must be entered into PCDCIS once the system is operational.
- Shift commanders/shift leaders review initial submissions, accepting or rejecting reports and guiding necessary corrections.
Review and Oversight
- Facility duty officers are tasked with examining accepted reports for rule violations and confirming the accuracy of submitted information.
- Corrections in the report's top section can be made to ensure documentation is accurate.
- Duty officers notify appointing authorities and communicate incidents to relevant personnel as directed.
Incident Reporting Protocols
- Certain incidents require immediate reporting via telephone to the facility duty officer, who will contact administrative heads.
- Notifications are required during business hours to executive teams and designated personnel; similar actions apply outside business hours.
- A schedule of executive duty officers must be readily available for appointing authorities.
- If a direct contact is unreachable, proceed to the next contact in the reporting hierarchy after 15 minutes without a response.
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