Hoffman Estates Fire Department Reports

Study Notes

The Hoffman Estates Fire Department has established a system for reporting and recording important activities on a daily basis
The system includes various reports and forms to document activities, incidents, and personnel information

The Shift Commander is responsible for completing a daily InTime schedule for attendance and payroll purposes
The schedule includes:
- List of all officers and firefighters on duty and their assigned stations
- Reasons for absence of a firefighter or officer from duty
- Personnel working out of classification
- Personnel receiving premium pay status

Emergency incident reports are completed according to Administrative SOG A24
Reports are documented on electronic patient care reports
All EMS reports are completed according to NWCH System and Department standards and reporting systems

The Company Officer and Battalion Chief complete a Station Pass-on Sheet daily
The sheet includes:
- Out-of-service status of apparatus, equipment, streets, hydrants, and station equipment
- Miscellaneous information, including policies, equipment changes, and personnel information

The purpose is to collect data on personal injuries and assist in correcting or alleviating contributing factors
Forms to be completed include:
- Employers First Report of Injury or Illness (Form 45)
- Accident/Injury Report
All injuries shall be reported and a personal injury report completed by the firefighter who was injured, co-signed by their supervisor and Battalion Chief

The Battalion Chief is responsible for completing Hoffman Estates Time Report (HETR) forms, approving and/or disapproving, and forwarding to the Deputy Fire Chief at the end of their tour of duty
Forms include sick leave reports

The purpose is to establish a monthly report that identifies the type, amount, and location of training within the Department
The report maintains a record of attendance to meet state requirements for certification and documents training hours required by the Department and state
Responsibilities include:
- Company Officer: filling out monthly company training reports, entering training into designated software, and validating probationary completions
- Shift Commander: documenting daily training reports and forwarding to Shift Training Coordinator
- Firefighter: signing monthly training reports, reporting completed study logs, and logging training into the Records Management System
- Training Officer: establishing a recording and filing system, seeing that monthly and technical reports are recorded on a timely basis, and tracking assigned outside training activities.