Questions and Answers
Who is responsible for documenting the daily Training Report for continuing education and technical training?
What is the purpose of the Training Officer's recording and filing system?
How often should the Shift Commander forward Training Reports to the Shift Training Coordinator?
What is the Firefighter encouraged to do, but not mandatory?
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Who is responsible for validating probationary completions for the candidate's book?
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What should the Firefighter report to the Company Officer on a daily basis?
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What is the purpose of the Firefighter's monthly training report?
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Who is responsible for establishing a recording and filing system for EMS education?
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What is the Training Officer responsible for tracking and logging into the Records Management System?
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Who is responsible for entering all training indicated on the daily company training report into the designated computer software program?
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Study Notes
Departmental Reports
- The Hoffman Estates Fire Department has established a system for reporting and recording important activities on a daily basis
- The system includes various reports and forms to document activities, incidents, and personnel information
Shift Commander Planner
- The Shift Commander is responsible for completing a daily InTime schedule for attendance and payroll purposes
- The schedule includes:
- List of all officers and firefighters on duty and their assigned stations
- Reasons for absence of a firefighter or officer from duty
- Personnel working out of classification
- Personnel receiving premium pay status
Company Station Notes
- The Company Officer uses Target Solutions to list all company activities, including:
- Training
- Station maintenance
- Roll Call
- Apparatus Radio and Lock Box Inventory Status
- Equipment failure
- Apparatus Checks
- Ambulance 22 Status
- SCBA Daily Check
- Physical Fitness
- Acting Officer Status
- Company Officer Daily Paperwork
Emergency Incident Reports
- Emergency incident reports are completed according to Administrative SOG A24
- Reports are documented on electronic patient care reports
- All EMS reports are completed according to NWCH System and Department standards and reporting systems
Daily Pass-On Sheet
- The Company Officer and Battalion Chief complete a Station Pass-on Sheet daily
- The sheet includes:
- Out-of-service status of apparatus, equipment, streets, hydrants, and station equipment
- Miscellaneous information, including policies, equipment changes, and personnel information
Record of Personal Injury
- The purpose is to collect data on personal injuries and assist in correcting or alleviating contributing factors
- Forms to be completed include:
- Employers First Report of Injury or Illness (Form 45)
- Accident/Injury Report
- All injuries shall be reported and a personal injury report completed by the firefighter who was injured, co-signed by their supervisor and Battalion Chief
Personnel Status Forms
- The Battalion Chief is responsible for completing Hoffman Estates Time Report (HETR) forms, approving and/or disapproving, and forwarding to the Deputy Fire Chief at the end of their tour of duty
- Forms include sick leave reports
Training Reports
- The purpose is to establish a monthly report that identifies the type, amount, and location of training within the Department
- The report maintains a record of attendance to meet state requirements for certification and documents training hours required by the Department and state
- Responsibilities include:
- Company Officer: filling out monthly company training reports, entering training into designated software, and validating probationary completions
- Shift Commander: documenting daily training reports and forwarding to Shift Training Coordinator
- Firefighter: signing monthly training reports, reporting completed study logs, and logging training into the Records Management System
- Training Officer: establishing a recording and filing system, seeing that monthly and technical reports are recorded on a timely basis, and tracking assigned outside training activities.
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Description
This quiz covers the standard operating guidelines for departmental reports in the Hoffman Estates Fire Department, including NIMS compliance and administrative procedures.
