Podcast
Questions and Answers
What is the first step in the grievance procedure for aggrieved bargaining unit members?
What is the first step in the grievance procedure for aggrieved bargaining unit members?
- Notify the union representative of the grievance
- File a formal complaint with the Civil Service Commission
- Discuss the grievance with the immediate supervisor in writing (correct)
- Submit the grievance directly to the HR department
What is the time limit for filing a grievance after the occurrence of the issue?
What is the time limit for filing a grievance after the occurrence of the issue?
- Ten (10) working days (correct)
- Fifteen (15) working days
- Twenty (20) working days
- Five (5) working days
Which of the following disputes is NOT subject to the grievance procedure?
Which of the following disputes is NOT subject to the grievance procedure?
- Demotions of bargaining unit members
- Suspensions of bargaining unit members
- Supplemental disability pay disputes
- Workers' compensation disputes (correct)
How soon must the immediate supervisor respond to the grievance after discussing it?
How soon must the immediate supervisor respond to the grievance after discussing it?
What must be included in the grievance notification to the immediate supervisor?
What must be included in the grievance notification to the immediate supervisor?
Who may represent the bargaining unit member during the grievance discussion?
Who may represent the bargaining unit member during the grievance discussion?
What is the time frame for referring a grievance to arbitration if it is not settled at Step 3?
What is the time frame for referring a grievance to arbitration if it is not settled at Step 3?
What authority does the Arbitrator NOT possess according to the Agreement?
What authority does the Arbitrator NOT possess according to the Agreement?
Which of the following is a limitation on the Arbitrator's jurisdiction?
Which of the following is a limitation on the Arbitrator's jurisdiction?
Under what condition can the Arbitrator consider disputes arising from executed settlement agreements?
Under what condition can the Arbitrator consider disputes arising from executed settlement agreements?
How should the Collective Bargaining Agreement be interpreted by the Arbitrator?
How should the Collective Bargaining Agreement be interpreted by the Arbitrator?
What is the role of mutual agreement between the parties regarding arbitration?
What is the role of mutual agreement between the parties regarding arbitration?
Which statement accurately defines a grievance as per the agreement?
Which statement accurately defines a grievance as per the agreement?
Which condition must be met for a grievance to advance through the Grievance Procedure?
Which condition must be met for a grievance to advance through the Grievance Procedure?
What is required from bargaining unit members before filing a second-step grievance?
What is required from bargaining unit members before filing a second-step grievance?
What does the F.O.P. require regarding processing grievances on behalf of members?
What does the F.O.P. require regarding processing grievances on behalf of members?
What is NOT a requirement for advancing a grievance as per the agreement?
What is NOT a requirement for advancing a grievance as per the agreement?
What happens to grievances that do not conform to specific identification of violations?
What happens to grievances that do not conform to specific identification of violations?
What type of issue is not eligible for grievance processing according to the article?
What type of issue is not eligible for grievance processing according to the article?
In what situation can a grievance lead to arbitration as per the agreement?
In what situation can a grievance lead to arbitration as per the agreement?
What must the bargaining unit member do if the grievance is not resolved at Step 1?
What must the bargaining unit member do if the grievance is not resolved at Step 1?
What is the time frame to present the written grievance to the Department Head after receiving a response at Step 1?
What is the time frame to present the written grievance to the Department Head after receiving a response at Step 1?
Who must respond to the written grievance submitted at Step 2, and in what time frame?
Who must respond to the written grievance submitted at Step 2, and in what time frame?
If the grievance proceeds to Step 3, who can the bargaining unit member or F.O.P. appeal to?
If the grievance proceeds to Step 3, who can the bargaining unit member or F.O.P. appeal to?
What happens to the grievance if a party elects a remedy other than the Grievance Procedure?
What happens to the grievance if a party elects a remedy other than the Grievance Procedure?
What is the maximum number of working days allowed for the F.O.P. or bargaining unit member to appeal after receiving the Step 2 response?
What is the maximum number of working days allowed for the F.O.P. or bargaining unit member to appeal after receiving the Step 2 response?
What must the City and the F.O.P. agree on prior to a hearing?
What must the City and the F.O.P. agree on prior to a hearing?
How are the expenses for the impartial Arbitrator shared?
How are the expenses for the impartial Arbitrator shared?
What is required of an individual bargaining unit member bringing a grievance?
What is required of an individual bargaining unit member bringing a grievance?
When must copies of the arbitration award be furnished to both parties?
When must copies of the arbitration award be furnished to both parties?
What happens if the parties cannot agree on an Arbitrator?
What happens if the parties cannot agree on an Arbitrator?
What governs the scope of any Arbitration award?
What governs the scope of any Arbitration award?
Which party is responsible for transcribing the hearing?
Which party is responsible for transcribing the hearing?
What is the status of the arbitration award once issued?
What is the status of the arbitration award once issued?
What happens if a grievance is not processed within the established time limits?
What happens if a grievance is not processed within the established time limits?
What is required for a grievance to be processed according to the Grievance Procedure?
What is required for a grievance to be processed according to the Grievance Procedure?
In the context of grievances, what constitutes a 'working day'?
In the context of grievances, what constitutes a 'working day'?
What process must be followed if management does not answer a grievance within the specified time limits?
What process must be followed if management does not answer a grievance within the specified time limits?
What should be indicated on the Election of Remedy form?
What should be indicated on the Election of Remedy form?
When can a grievance that is general in nature be presented at Step 3 of the Grievance Procedure?
When can a grievance that is general in nature be presented at Step 3 of the Grievance Procedure?
What effort is the Union required to make regarding grievances affecting multiple bargaining unit members?
What effort is the Union required to make regarding grievances affecting multiple bargaining unit members?
What happens if disputes arise regarding the identification of a class of aggrieved members?
What happens if disputes arise regarding the identification of a class of aggrieved members?
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Study Notes
Grievance Procedure Overview
- A structured process is established for resolving disputes between parties, aimed at maintaining harmonious working relations.
- A grievance is defined as any disagreement regarding the interpretation or application of this Agreement.
- Grievances must specify the provisions allegedly violated; failure to do so results in denial and ineligibility for further processing.
Limits on Grievance Processing
- The Fraternal Order of Police (F.O.P.) cannot process grievances on behalf of members without their consent.
- Grievances cannot overlap with active legal proceedings or administrative actions.
- Bargaining unit members must choose one remedy option before initiating a second-step grievance through the Grievance Procedure.
Grievance Filing Timelines
- Grievances are time-sensitive; they must be processed within specified limits during a standard 40-hour workweek.
- Failure to adhere to time limits results in abandonment of the grievance.
- Grievances that are not answered timely advance automatically to the next step.
Steps in the Grievance Procedure
- Step 1: Aggrieved members must discuss grievances with their immediate supervisor in writing within ten working days. A response is expected within seven to ten working days.
- Step 2: Unresolved grievances escalate to the Department Head within the same time frame, with a written response required within ten working days.
- Step 3: If unresolved, grievances are presented to the City Manager and Director of Human Resources within ten working days.
Arbitration Process
- If grievances remain unresolved after Step 3, they can be referred to arbitration upon written request.
- Arbitrators have limited authority: they cannot amend the Agreement or rule on matters specifically excluded from arbitration.
- Each party is responsible for its own witnesses; costs related to the impartial arbitrator are shared.
Award and Finality
- Arbitration results are binding for all parties and must be issued within thirty days.
- Both parties receive copies of the award, which concludes the grievance process.
Expenses and Bonds
- Individual members filing grievances must post a bond covering expected hearing expenses.
- Costs related to transcript requests fall on the party requesting them.
Selection of Arbitrator
- Arbitrators are selected by mutual agreement or through nominations by the Federal Mediation and Conciliation Service if no agreement is reached.
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