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Questions and Answers

What term refers to meals that are not eligible for reimbursement?

  • Non-deductible meals (correct)
  • Allowable meals
  • Eligible meals
  • Deductible meals

    • What is the term for the permanent residence of a civilian employee?

  • Home of record (correct)
  • Current residence
  • Temporary residence
  • Service domicile

    • What is the name of the program that involves contracts with certain airlines for frequently traveled routes on Government business?

  • Government Flight Program
  • Commercial Airline Guidelines
  • Airfare Policy
  • City Pair Program (correct)

    • Who can authorize an Actual Expense Allowance (AEA) of up to 300% of the locality per diem rate?

    <p>Authorized official</p> Signup and view all the answers

    What is the key factor that a commander must determine concerning flight availability?

    <p>Reasonable frequency</p> Signup and view all the answers

    What describes the situation where dependents of a service member travel before the member themselves?

    <p>Advance Travel of Dependents</p> Signup and view all the answers

    What is the term for the travel of a service member that includes full-time duty across various service activities?

    <p>Active Duty</p> Signup and view all the answers

    Who may be reimbursed for expenses incurred for rental vehicle damage during official business?

    <p>DoD travellers</p> Signup and view all the answers

    What is the standard duration for which travel and transportation allowances for TDY are authorized?

    <p>180 days</p> Signup and view all the answers

    For how many consecutive days must a Service member be permanently assigned to a ship to be eligible for allowances?

    <p>31 days</p> Signup and view all the answers

    Who determines if travel is necessary when a witness's testimony is substantial and material?

    <p>The presiding hearing officer</p> Signup and view all the answers

    What are RC Members Performing Active Duty without Pay entitled to?

    <p>Mileage and occasional meals or lodging</p> Signup and view all the answers

    How many family members are authorized travel and transportation allowances in connection with the repatriation of a Service Member held captive?

    <p>Three family members</p> Signup and view all the answers

    A Service member assigned to a PCS as an Observer to a UN peacekeeping organization may be eligible for which allowances?

    <p>Station allowances and housing allowance</p> Signup and view all the answers

    When is a Service member entitled to per diem for travel to receive an award?

    <p>For the en route travel and for the day of the ceremony</p> Signup and view all the answers

    Who is authorized reimbursement for transportation, lodging, and meals purchased on behalf of a prisoner without prior arrangements?

    <p>Military guards</p> Signup and view all the answers

    Who must be immediately notified when a Service member dies?

    <p>Casualty assistance office</p> Signup and view all the answers

    How long does per diem accrue for a traveler who dies in a TDY status?

    <p>Through the date of death</p> Signup and view all the answers

    What is the maximum number of days a traveler is entitled to attend a memorial service for a deceased Service member?

    <p>2 days</p> Signup and view all the answers

    What is the distance from a Service member's residence that allows an RC member to perform funeral honors and be eligible for allowances?

    <p>50 miles</p> Signup and view all the answers

    Who may travel as official observers at the dignified transfer of remains of a deceased Service member?

    <p>The Primary Next of Kin and two additional family members</p> Signup and view all the answers

    What is the incidental expense amount if a traveler is TDY to a location in the CONUS?

    <p>$5</p> Signup and view all the answers

    How long must a Service member be stationed at an authorized FEML PDS to be eligible for FEML?

    <p>24 months</p> Signup and view all the answers

    What is the duration that categorizes a course as TDY?

    <p>139 or fewer days</p> Signup and view all the answers

    How many Family Member Travel (FEML) trips are authorized for an overseas tour of at least 36 months?

    <p>1 trip</p> Signup and view all the answers

    What is the minimum number of days required for an eligible traveler to be at an authorized duty location before taking the first R&R leave?

    <p>91 days</p> Signup and view all the answers

    What allowance is designed to reimburse a Service member for temporary lodging and meals during a PCS move in the CONUS?

    <p>TLE</p> Signup and view all the answers

    What is the cap for reimbursement of individual expenses related to moving a household pet during a PCS?

    <p>$2,000</p> Signup and view all the answers

    What is the maximum number of days a Service member can claim DLA after occupying Government quarters?

    <p>120 days</p> Signup and view all the answers

    Which of the following locations requires a Service member to report before dependents can travel?

    <p>Permanent Duty Station</p> Signup and view all the answers

    What is the lowest rank that is authorized to claim DLA?

    <p>E-4</p> Signup and view all the answers

    What limit is placed on the reimbursement of all expenses per PCS move in CONUS?

    <p>$550</p> Signup and view all the answers

    What must a Service member ordered to occupy or vacate Government quarters due to privatization receive?

    <p>Partial DLA</p> Signup and view all the answers

    How many days of TLE can a Service member receive when moving from CONUS to OCONUS?

    <p>7 days</p> Signup and view all the answers

    If a Service member has 8 days of elapsed time and the allowable travel time is only 7 days, how many days of TLE can they be compensated for?

    <p>1 day</p> Signup and view all the answers

    What is the maximum daily reimbursement for a Service member and dependents occupying temporary lodging?

    <p>$290</p> Signup and view all the answers

    What is the TLE allowance increase limit for a PCS move to a new PDS in a CONUS area under emergency circumstances?

    <p>60 days</p> Signup and view all the answers

    If Government quarters are available but the Service member chooses to stay elsewhere, what is the limit for reimbursement?

    <p>Government quarters cost or locality lodging rate, whichever is lower</p> Signup and view all the answers

    For Mil to Mil spouses, what percentage begins their allowance?

    <p>65%</p> Signup and view all the answers

    For advance TLE, if the new PDS is OCONUS, how many days can the advance be limited to?

    <p>7 days</p> Signup and view all the answers

    What is the maximum number of days for which an official may authorize extended TLE?

    <p>60 total TLE days</p> Signup and view all the answers

    Who has the delegated authority for ERD travel when dependents are traveling to CONUS?

    <p>O5 or higher</p> Signup and view all the answers

    What must occur within 6 months after a Service member completes personal PCS travel from the PDS OCONUS?

    <p>Travel must be completed</p> Signup and view all the answers

    What is the standard acceptable reason for a commanding officer to authorize an extension of stay?

    <p>School year completion</p> Signup and view all the answers

    What eligibility condition exists for COT leave regarding unaccompanied tours?

    <p>One tour is unaccompanied</p> Signup and view all the answers

    What age defines an 'unmarried dependent child' who can qualify for certain benefits?

    <p>23 years old</p> Signup and view all the answers

    What amount of unaccompanied baggage may be transported for each authorized trip between school and the Service member's PDS?

    <p>350 pounds</p> Signup and view all the answers

    If a Service member is on leave while their home port is changing, from where do PCS allowances begin?

    <p>Leave point</p> Signup and view all the answers

    What travel and transportation allowances are authorized for a RC member commuting daily between the primary residence and place of active duty?

    <p>No travel and transportation allowances</p> Signup and view all the answers

    What constitutes a Permanent Change of Station (PCS) assignment?

    <p>An assignment lasting 181 days or more</p> Signup and view all the answers

    What are the allowances available to RC members performing active duty without pay?

    <p>Mileage and occasional meals or occasional lodging</p> Signup and view all the answers

    For how many family members is travel and transportation authorized in connection with the repatriation of a service member held captive?

    <p>Three family members</p> Signup and view all the answers

    What must a service member be assigned to a ship for to be eligible for allowances?

    <p>31 days or more</p> Signup and view all the answers

    Who is responsible for determining if travel is necessary for witness testimony that is substantial and material?

    <p>The presiding hearing officer</p> Signup and view all the answers

    What allowances may a service member assigned to TDY as an observer to a UN peacekeeping organization receive?

    <p>Per diem for TDY travel accommodations</p> Signup and view all the answers

    Who must be notified immediately when a Service member dies?

    <p>Casualty assistance office</p> Signup and view all the answers

    For how many days does per diem accrue for a traveler who dies while on TDY status?

    <p>Until the date of death</p> Signup and view all the answers

    What is the maximum distance an RC member must be from their residence to be eligible for funeral honors allowances?

    <p>50 miles</p> Signup and view all the answers

    How many days is a traveler entitled to attend a memorial service for a deceased Service member?

    <p>2 days</p> Signup and view all the answers

    What is the time frame within which the round trip for the memorial service must be completed after the Service member's death?

    <p>Within 2 years</p> Signup and view all the answers

    Which family members are authorized to travel as official observers at the dignified transfer of a deceased Service member's remains?

    <p>The Primary Next of Kin and two additional family members</p> Signup and view all the answers

    What is the incidental expense amount for a traveler on TDY to a CONUS location?

    <p>$5.00</p> Signup and view all the answers

    To qualify for FEML, how long must a Service member be stationed at an authorized FEML PDS?

    <p>24 months</p> Signup and view all the answers

    What is the maximum number of Family Member Travel (FEML) trips authorized for an overseas tour of at least 24 months?

    <p>1</p> Signup and view all the answers

    How many days must the eligible traveler be at an authorized duty location before taking the first R&R leave?

    <p>91 or more</p> Signup and view all the answers

    What is the limit on reimbursement for all necessary expenses associated with the movement of a pet during a PCS move?

    <p>$2,000</p> Signup and view all the answers

    A service member on a tour of duty for how many months or more is eligible for R&R leave transportation?

    <p>12 months</p> Signup and view all the answers

    What is the lowest rank that is authorized BAH and can claim DLA?

    <p>E-4</p> Signup and view all the answers

    What is the limit for reimbursement of all expenses per PCS move in CONUS?

    <p>$550</p> Signup and view all the answers

    How many additional FEML trips is a Service member executing an IPCOT authorized?

    <p>Two</p> Signup and view all the answers

    When a traveler is on TDY and experiences a delay at an authorized delay point, when are they paid per diem?

    <p>During the authorized delay period</p> Signup and view all the answers

    Which form is used for the monetary allowance for personally-procured HHG transportation?

    <p>DD FORM 2278</p> Signup and view all the answers

    What form must Reserve personnel use to reimburse expenditures for funeral honors details without overnight lodging?

    <p>OF 1164</p> Signup and view all the answers

    What covers normal expenses incurred by travelers under an official travel authorization?

    <p>Standard allowances</p> Signup and view all the answers

    What is the purpose of the per diem allowance for service members?

    <p>Daily living expenses during travel</p> Signup and view all the answers

    In the case where a Service member has adequate Government quarters available but chooses to use commercial lodging, what is the reimbursement limit?

    <p>The cost of Government quarters only</p> Signup and view all the answers

    What form must a Service member use when they incur overnight lodging and/or per diem while on reserve duty?

    <p>DD 1351-2</p> Signup and view all the answers

    What is the maximum duration for which the AO may authorize dual lodging if a traveler cannot occupy lodging at the first TDY location due to circumstances beyond their control?

    <p>7 consecutive days</p> Signup and view all the answers

    What must a traveler do if they miss or cancel their travel arrangements?

    <p>Contact the Travel Management Company (TMC) or the AO</p> Signup and view all the answers

    In which scenario is mileage reimbursement not authorized for a traveler using a POV?

    <p>When the traveler is directed to use a Government vehicle</p> Signup and view all the answers

    What is authorized if the travel exceeds 14 hours and is to or from an OCONUS location?

    <p>TDY rest point or en route rest stop</p> Signup and view all the answers

    What is a reimbursable expense for a traveler using a Government automobile?

    <p>Parking fees</p> Signup and view all the answers

    If a traveler uses a POV instead of an authorized Government vehicle, how is their reimbursement limited?

    <p>To the mileage rate for the official distance only</p> Signup and view all the answers

    What should a traveler do if their travel arrangements are involuntarily disrupted and they need to remain overnight?

    <p>Notify the AO</p> Signup and view all the answers

    What is the time frame within which a traveler may seek approval for an upgraded class of service due to emergency circumstances?

    <p>Within 7 days after travel</p> Signup and view all the answers

    What should be done if AEA for lodging and M&IE exceeds the maximum locality AEA per diem rate?

    <p>Decrease the M&amp;IE AEA rate and add the extra cents to the lodging.</p> Signup and view all the answers

    Under what condition can a Service member receive AEA for lodging costs exceeding 300% of OCONUS per diem rates?

    <p>If the Secretary concerned for specific classified missions approves.</p> Signup and view all the answers

    How is per diem for authorized dependents traveling on a PCS order calculated?

    <p>75% of the per diem the civilian employee receives.</p> Signup and view all the answers

    What applies to the arrival day at the new PDS when computing en route travel per diem?

    <p>The CONUS M&amp;IE rate or M&amp;IE locality rate OCONUS.</p> Signup and view all the answers

    What is the duration a service member must be stationed at an authorized FEML PDS to be eligible for FEML?

    <p>24 consecutive months.</p> Signup and view all the answers

    What is the minimum time period that FEML should not be performed before or after a 24-month tour?

    <p>Three months.</p> Signup and view all the answers

    A student attending school away from the PDS is considered to be ______ in terms of FEML eligibility.

    <p>Not residing with the service member.</p> Signup and view all the answers

    How many Family Member Travel (FEML) trips are authorized for a 36-month tour?

    <p>Two.</p> Signup and view all the answers

    Study Notes

    Deductible Meals

    • Government quarters only

    Domicile

    • Fixed or permanent domicile (home of record) of a civilian employee can be justified as a bona fide residence.

    Accommodation

    • Lodging or transportation offered to an individual for official travel.

    Accompanied Baggage

    • Government property and personal property necessary for official travel.

    Acquired Dependent

    • An individual who becomes a dependent through marriage, adoption, or other action during the current tour of duty.

    City Pair Program

    • A contract between the Government and airlines for frequently traveled routes for official business.

    Active Duty

    • Full-time duty in the active service of a uniformed service, including training, annual training, National Guard duty, and attendance at designated service schools.

    Active Duty for Training

    • Full-time training duty in an active military service for a Ready Reserve member to acquire or maintain military skills.

    Advance Travel of Dependents

    • Travel of a Service member's dependents based on a permanent change of station (PCS) order, but before the Service member's travel.

    Actual Expense Allowance

    • Reimbursement of incurred expenses, up to a specified limit contingent on per diem eligibility, following defined rules.

    Actual Residence

    • The fixed or permanent domicile (home of record) of a civilian employee, which can be justified as a bona fide residence.

    Non-Deductible Meals

    • General mess and government quarters.

    Authorization of Allowance (AEA)

    • Authorization (up to 300 percent of the locality per diem rate) from an AO.

    Rental Car Damage

    • Reimbursement for personal funds paid to a rental car company for rental vehicle damage in official business, when the claim is payable.

    Travel Authorization

    • DoD-funded travel authorization, which requires following DoD Component guidance for documenting and filing claims for vehicle damage. A non-DoD traveler also has documentation requirements

    Lodging/M&IE exceeding Maximum Locality

    • Decrease M&IE AEA to descending dollars and add the extra cents to the AEA lodging amount.
    • AEA lodging costs exceeding 300 percent of OCONUS per diem rates can be authorized on a case-by-case basis by the Secretary Concerned for classified missions; this authority cannot be re-delegated.
    • Authorized dependents traveling on a PCS order, per diem is calculated at 75% of the civilian employee's per diem.
    • If the AEA for lodging and M&IE exceeds the maximum locality AEA per diem rate, decrease the M&IE amount to the lowest descending dollar value and add the extra cents to the AEA lodging amount.

    Computing En Route Travel Per Diem

    • Standard applies to the arrival day at the new permanent duty station (PDS).

    Day Travel Begins/Lodging Required/Not Required

    • Actual lodging cost incurred (limited to applicable rate).
    • Add 75% of the applicable M&IE rate for required lodging.
    • Take 75% of the applicable M&IE rate for non-required day lodging.

    Eligibility For FEML

    • Must be stationed at an authorized FEML PDS for 24 or more consecutive months.
    • Not performed within three months of the beginning or end of a 12-month extension or 24-month long a tour.
    • Should not be performed within six months of commencing or ending a 24-month tour.

    Weight Allowance for Different Ranks

    • O-10: 2000 lbs
    • E-7 to E-1: 400 lbs
    • E-8 and E-9: 500 to 600 lbs

    Travel Time between Same Locations

    • Travel time is allowed.

    Travel by POV (Personal Vehicle)

    • Reimbursement is limited to the appropriate mileage rate

    Funeral Honors Detail Expenditures

    • Reserve members must use DD Form 1164 for reimbursement of expenditures for funeral honors details when overnight lodging and/or per diem aren't incurred.

    Core Set of Rules for Travel Authorization

    • The core set of rules for compensating travelers for normal expenses incurred while on official travel.

    Standard Allowances

    • Dependent on the authorized or approved transportation method.
    • Includes costs for living expenses.

    Per Diem Allowance

    • Daily rate intended to cover living expenses.

    Government Property for Duty Travel

    • Reimburse traveler if they do not use government transportation when available

    Daily Government Meal Rate

    • Three meals a day in a government dining facility

    Incidental Expenses Only

    • Applies when all three meals are provided at no cost.

    TDY Within PDS Limits Under Emergency Circumstances

    • Eligible for travel allowances

    Travel Days Authorized Per Miles

    • One day per 400 miles of travel

    Mixed Mode Travel

    • If a traveler is using a combination of personal vehicle and commercial travel

    Travel Allowances for Shipping Household Goods (HHG)

    • Eligibility for shipping HHG is determined by whether the TDY is for 31 or more days

    Transportation Allowance for Different Weight Classes (O-10, E-8/9)

    • Weight limits vary by rank (O-10 weighs 2000lbs, while E-8/9 weigh between 500 to 600 lbs)

    Service Member Performing Active Duty with Pay Who Commutes (same city)

    • Travel and transportation allowances are not authorized

    Service Member Performing Active Duty with Pay Who Commutes (different cities)

    • Travel and transportation allowances are not authorized however, travel expenses (lodging, meals) could be authorized, but not transportation allowances.

    Maximum Days for Claiming DLA after Occupying Government Quarters

    • 120 days

    Lowest Rank to Claim DLA

    • E-4

    Dependent Travel from One PDS to Another

    • Travel allowances based on dependent's age on the 60th day after effective PCS date or 60 days or fewer from the effective date. A maximum of 75% of MALT is authorized

    Travel Time Between Two PDS's

    • If travel is longer than 7 days, one additional travel day is allowed.

    Travel Time from CONUS to OCONUS

    • Seven days

    Unaccompanied Baggage Weight Limit

    • 2,000 pounds

    Unaccompanied Baggage Travel to HOS

    • 90 days to complete HHG move.

    Other Useful Information

    • Service members aren't allowed to use private vehicles for personal use during TDY.

    • Travel allowances may vary depending on the location, vehicle being used and other circumstances. Consult relevant forms (like DD Forms) for specific details in conjunction with any orders given.

    • An AO has authority over authorization of AEA up to a certain % (300%) of per diem.

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    Test your knowledge on government travel policies and regulations with this quiz. It covers various terms and allowances associated with the travel of military personnel and civilian employees. Get ready to explore key concepts related to reimbursements, travel authorizations, and duty assignments.

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