Military Travel Policy PDF

What are deductible meals? a. Govt quarters only 2. What is the fixed or permanent domicile, also referred to as the home of record, of a civilian employee that can be justified as a bona fide residence? ACTUAL RESIDENCE 3. What is lodging or transportation offered to an individua...

What are deductible meals? a. Govt quarters only 2. What is the fixed or permanent domicile, also referred to as the home of record, of a civilian employee that can be justified as a bona fide residence? ACTUAL RESIDENCE 3. What is lodging or transportation offered to an individual for official travel? ACCOMMODATION 4. What is Government property and personal property of the traveler that is necessary for official travel? ACCOMPANIED BAGGAGE 5. What is an individual who becomes a dependent through marriage, adoption, or other action during the Service member's current tour of duty? ACQUIRED DEPENDENT 6. What is a contract between the Government and certain airlines for routes frequently traveled for Government business? CITY PAIR PROGRAM 7. What is full-time duty in the active service of a Uniformed Service, including full time training duty, annual training duty, full time National Guard duty, and attendance, while in the active service, at a school designated as a Service school by law or by the Secretary concerned? ACTIVE DUTY 8. What is full-time training duty in an active military service for a Ready Reserve member to acquire or maintain military skills? ACTIVE DUTY FOR TRAINING 9. What is the travel of a Service member's dependents based on a permanent change of station (PCS) order, but before the Service member's travel? ADVANCE TRAVEL OF DEPENDENTS 10. A commander must determine "\_\_\_\_\_" after considering the frequency and scheduling of flights and other relevant circumstances, including those personal to the Service member? "reasonable availability" 11. What is the reimbursement of incurred expenses, up to the limit specified in the JTR. Reimbursement is contingent on per diem eligibility, and is subject to the same definitions and rules governing per diem? ACTUAL EXPENSE ALLOWANCE 12. What are non-deductible meal? 13. Who may authorize or approve an AEA of up to 300% of the locality per diem rate? 14. Who may be reimbursed for personal funds paid to a rental car company for rental vehicle damage sustained in the performance of official business if the claim is adjudicated payable? A DoD traveller 15. Which traveller rents a vehicle pursuant to a valid DoD-funded travel authorization must follow written Service or DoD Component guidance in documenting and filing a claim for vehicle damage? A non-DoD traveler 16. If AEA for lodging and M&IE exceeds the maximum locality AEA per diem rate, then? Decrease the M&IE AEA rate to the descending dollar and add the extra cents to the AEA lodging amount. 17. The Secretary concerned for specific classified missions \_\_\_\_\_ may authorize a Service member to receive AEA for lodging costs that exceed 300% of OCONUS per diem rates. This authority cannot be re-delegated? OCONUS 18. Authorized Dependents Traveling on a PCS Order per diem is calculated at 75% of the per diem the civilian employee receives for direct travel between the old PDS and new PDS? The increase is effective on the 12th birthday. 19. When computing en route travel per diem to a new PDS, the standard \_\_\_\_\_\_applies to the arrival day at the new PDS? CONUS M&IE rate or M&IE locality rate OCONUS 20. the day travel begins (the departure day from the PDS) and lodging is required? The actual lodging cost incurred, limited to the applicable lodging rate, plus 75% of the applicable M&IE rate. 21. The day travel begins (the departure day from the PDS) and lodging is not required? 75% of the applicable M&IE rate for 1 day 22. The day travel ends and lodging is required? The lesser of the actual lodging cost incurred or the applicable lodging rate plus 75% of the applicable M&IE rate 23. A Service member may be eligible for FEML if he or she is stationed at an authorized FEML PDS for HOW LONG? 24 or more consecutive months 24. FEML Should not be performed within HOW MANY MONTHS of the beginning or end of a 12-month extension to a tour that previously was at least 24 months long? three months 25. Should not be performed within HOW MANY MONTHS after the beginning or six months before the end of a 24 mo tour? six months 26. A dependent is eligible for FEML when residing with the Service member serving an accompanied tour, if WHAT? Service member's dependent is command-sponsored is authorized 27. \_\_\_\_\_\_\_\_ from the PDS is considered to be residing with the Service member in terms of FEML eligibility? A student attending school away 28. When MIL TO MIL reside in the same household at the FEML PDS, each is authorized only \_\_\_\_ FEML trip? One 29. How many FEML trip is authorized for a 36 month tour? 2 30. A Service member executing an in-place consecutive overseas tour (IPCOT) is authorized additional FEML trips No more than \_\_\_\_ FEML trips are authorized for any overseas tour, including extensions to that tour? Two 31. The traveler completes the first TDY on October 5 and the next TDY starts October 8. The traveler is paid per diem during the \_\_\_\_\_\_ point in between the first and second TDY point. delay at an authorized delay (AD) 32. A Service member or a deceased member's next of kin may elect to personally-procure HHG transportation and be paid a monetary allowance of 100 percent of the Government's "Best Value" cost for the actual HHG weight transported up to the maximum authorized weight allowance using what form? DD FORM 2278 33. What form does the service members may claim actual expense reimbursement for personally-procured shipment of unaccompanied baggage and storage of HHG? DD 1351-2 34. For Reserve, Must use the \_\_\_\_ for reimbursement of expenditures for funeral honors detail when they do not incur overnight lodging and/or per diem. OF 1164 35. Reserve Must use the \_\_\_\_\_ when they incur overnight lodging and/or per diem. DD 1351-2 36. What are the core set of rules used to compensate a traveler for normal expenses incurred while in a travel status under an official travel authorization? Standard allowances 37. What depends upon the type of transportation authorized or approved, the type of transportation available, and the type that the traveler actually uses? The amount of reimbursement 38. What is a daily rate meant to cover living expenses? The per diem allowance 39. Who will consider the needs of the traveler, the purpose of travel, the cost, and Provide Government transportation, Reimburse the traveler for use of POV? The Government 40. What does the per diem allowance cover? Fees and tips, Laundry, dry cleaning, Tax and service charges, Transportation tips for courtesy transportation 41. adequate Government quarters are available on the U.S. installation to which a Service member is assigned TDY, but the Service member chooses to use other lodging? the Service member is limited to the reimbursement cost of Government quarters on the assigned TDY installation 42. If adequate Government quarters are available but a Service member is directed to procure commercial lodging off the U.S. installation? the Service member is treated as though no Government quarters are available and is authorized the locality M&IE rate 43. What is Proportional Meal Rate (PMR) - one or two meals are available - adequate Government quarters - directed in a Government dining facility 44. What is Standard Government Meal Rate (GMR)? - three meals a day in a Government dining facility are available 45. Incidental Expense Only? - Applies when all three meals are provided at no cost to the traveller 46. What entitlement is given to TDY within the PDS Local Area but outside the PDS Limits? Transportation and per diem 47. What entitlement is given to Continuing TDY within the PDS Limits under Emergency Circumstances? eligible for travel allowances 48. one day of travel is authorized for every \_\_\_ miles? 400 miles 49. When an individual travels partly by POV and partly by commercial modes between any two points listed as separate legs of the trip? the travel is mixed mode 50. A Service member who is on TDY for how many days may be eligible for travel allowances to ship HHG? 31 or more days 51. What is the weight allowance for O-10? 2000 52. What is the weight allowance for E-7 to E1? 400 53. What is the weight allowance for E-8 and E9? 600 -- E9 500 -- E8 54. What is an authorized reason to extend the authorized travel time? Acts of God, Restrictions by government authorities, Difficulties in obtaining fuel , or other satisfactory reasons 55. Who determines if travel is necessary when a witness's testimony is substantial, material, and necessary for proper case disposition and an affidavit cannot adequately accomplish the same objective? The presiding hearing officer 56.. Who may authorize or approve special storage when a Service member is on a TDY or deployment for 91 or more days, or an indefinite period, and no PCS is involved? The Secretarial Process 57. What fare code refers to a contracted, unrestricted coach-class fare that is capacity controlled? -CA 58. The civilian employee's spouse or domestic partner is also limited to \_\_\_\_ round trips using EVT during the spouse's or domestic partner's lifetime? two round trips **[CHAPTER 2]** The per diem allowance is a daily rate meant to cover living expenses. It provides the maximum amount a traveler may be reimbursed for? lodging, meals, and incidental expenses If a Traveler Does not Use Authorized Transportation, then the AO will reimburse? up to the cost of the authorized mode If a TDY order is canceled while the traveler is en route to the TDY location? then round-trip standard travel and transportation allowances are authorized between the PDS location or residence The AO may authorize or approve a TDY rest point or an en route rest stop when the flight exceeds \_\_\_hours, the travel is to or from a location OCONUS, and travel is by coach-class service? 14 hours Distances are determined by using the? Defense Table of Official Distances (DTOD) What happens when A traveler who misses or cancels travel arrangements? the traveler must notify the Travel Management Company (TMC) as soon as possible to change travel arrangements OR if the TMC is not available. A traveler must also notify the AO In cases where travel has been involuntarily disrupted while at or enroute to or from the TDY location and the delay will cause the traveler to remain overnight then who do you notify? The traveler must notify the AO Who do you report to if Lost tickets? It must be reported to the TMC A traveler experiencing extenuating or emergency circumstances may seek approval for an upgraded class of service from the appropriate authority within \_\_\_days after travel is completed? 7 days What is considered Reimbursement for Use of a Government Automobile? FUEL, FARES AND TOLLS, AND PARKING FEES IF a traveler is directed to use a Government automobile with other travelers, but instead uses a POV, Then ? mileage reimbursement is not authorized if a traveler uses a POV instead of an authorized (but not directed) and available Government vehicle, Then ? the traveler is limited to reimbursement for mileage rate for the official distance. Reimbursable expenses associated with driving a POV and incurred during travel between the PDS and a TDY location are not authorized if the AO determines that a rental car is more economical, but the traveler uses a POV? Then reimbursement is limited to the cost of the lowest rental service and other related costs associated with the rental If a traveler uses a POV to or from home to a transportation terminal? Then he or she may be reimbursed for one-way mileage for each way If the traveler cannot occupy lodging at the first TDY location due to conditions beyond the traveler's control? Then the AO may authorize dual lodging for up to 7 consecutive days The lodging cost at the first TDY location is reimbursed as? a miscellaneous reimbursable expense the lodging cost at the second TDY location? as per diem **[CHAPTER 3]** **RC Member Performing Active Duty with Pay Who Commutes** IF both the primary residence and place of active duty are in the corporate limits of the same city, THEN? travel and transportation allowances are not authorized IF The RC member commutes daily between the primary residence and the place of active duty, and both are not in the same corporate limits, THEN? travel and transportation allowances are not authorized, HOWEVER travel and transportation allowances are not authorized How many days does The standard travel and transportation allowances for TDY? 180 days How many days does An assignment that lasts for \_\_\_\_\_ at one location becomes a PCS? 181 or more consecutive days What are RC Member Performing Active Duty without Pay entitled to? Mileage and Occasional meals or occasional lodging Who determines if travel is necessary when a witness's testimony is substantial, material, and necessary for proper case disposition? The presiding hearing officer Who is authorized reimbursement for transportation, lodging, and meals purchased on behalf of a prisoner who made no prior arrangements and lacks funds to purchase necessary items? Military guards Who is a person who is related to an award winner by blood or marriage, or whose close association with the award winner, as viewed by the DoD Component, is the equivalent of a family relationship? A guest When do you get Per diem for travel to receive an award? The en route travel and for the day of the ceremony itself A Service member must be permanently assigned to the ship for \_\_\_ or more consecutive days to be eligible for allowances? 31 days How many Family Member Travel in Connection with the Repatriation of A Service Member Held Captive is Authorized Travel and Transportation? No more than three family members of a Service member are eligible for travel and transportation allowances A Service member assigned to a PCS as an Observer to any UN peacekeeping organization may be eligible for? station allowances and a housing allowance A Service member assigned TDY as an Observer to a UN peacekeeping organization is also authorized to receive the DoD's \_\_\_\_ allowances for TDY travel? per diem what approved AEA at or below\_\_\_\_ percent is a Service member traveling with the following dignitaries? 300% When a Service member dies, the designated \_\_\_\_ must be immediately notified? casualty assistance office When a traveler dies in a TDY status, per diem accrues through when? The date of death An RC member who performs funeral honors for a veteran at a location \_\_\_ or more miles from his or her place of residence is eligible for these allowances? 50 When a traveler attends Memorial Service for a Deceased Service Member. They are entitled to One round trip and per diem. What is the maximum days to attend at the memorial site? 2 days Also This round trip is in addition to that for the burial ceremony and must be completed within \_\_\_years of the Service member's death? two years Who may travel to participate as official observers at the dignified transfer of remains of a deceased Service member who dies in a theatre of combat operations, or the decedent dies overseas? The Primary Next of Kin and two additional family members Family members attending transfer of remains Authorized allowances should be specified on an? Invitational travel allowances Procedures for transporting the remains of a deceased dependent are established in? DoDD 1300.22 Courses at a school or installation with a scheduled duration of \_\_\_\_are TDY? 139 or fewer days (less than 20 weeks) Courses with a scheduled duration of \_\_\_\_ are PCS? 140 or more days (20 weeks) If the traveler is sent TDY to a location in the CONUS? Then the incidental expense amount is \$5 If t he traveler is TDY to a U.S. installation OCONUS and Government quarters are available on the installation? Then the incidental expense amount is \$3.50 A Service member may be eligible to have one POV stored at Government expense when on a contingency operation for how many days? 31 or more days A Service member is authorized transportation from the place of medical treatment to a place that he or she selects, and that is authorized or approved through? Secretarial Process **[CHAPTER 4]** The emergency visit travel request includes: Name and address of the family member Telephone number and e-mail address Family member's relationship Telephone number and e-mail address Name, address, and telephone number of a person A Service member may be eligible for FEML if he or she is stationed at an authorized FEML PDS for how long? 24 or more consecutive months What categories authorizes a dependent eligible for FEML? 1. residing with the Service member 2. dependent is command-sponsored 3. A student attending school away from the PDS Whats the maximum FEML trips are authorized for any overseas tour of at least 24 months? 1 What about 36 months? 2 A Service member on a tour of duty for \_\_\_ months or more is eligible for R&R leave transportation? 12 months The eligible traveler must be at an authorized duty location for \_\_\_ days before taking the first R&R leave? 91 or more **[Chapter 5 ]** What partially reimburses a Service member for expenses incurred in moving a household? A DLA What allowance designed to partially reimburse a Service member for the cost of lodging and meals when he or she or a dependent occupies temporary lodging in the continental United States (CONUS) during a PCS move? A TLE A Service member on a PCS order with an effective date of \_\_\_\_\_, may be authorized reimbursement for the costs related to the relocation of one household pet that arises from a permanent change of station? January 1, 2024 Reimbursement for the actual cost of all expenses is limited to \_\_\_\_ per PCS move in CONUS? \$550 Reimbursement for the actual cost of all necessary expenses described above in connection with the movement of a pet is limited to \_\_\_\_\_ per PCS move? \$2,000 What is authorized or approved for more than two POV's? 1. family members, including their luggage, cannot be transported in two vehicles 2. requires special accommodations due to physical conditions 3. A Service member must report to the new PDS before the dependents and the delayed travel is for reasons acceptable to the AO 4. dependents perform unaccompanied trave such as to enroll dependents in school OR such as travel to a designated place or to the new PDS while the Service member has a TDY en route 1. HOR 2. DESIGNATED PLACE 3. PDS from which the Service member elected not to move the dependent. 4. LAST PDS 1. TDY 2. OCONUS WHEN THE MEMBER IS WITHOUT DEPENDENTS 3. MEMBER'S TIME IN SERVICE IS LESS THAN 4. DEPENDENT DOESN'T INTEND TO ESTABLISHA PERMANENT RESIDENCE What partially reimburse a Service member for the expenses incurred while relocating his or her household? DLA What's the maximum days you can claim DLA after occupying Government quarters? 120 days Whats the lowest rank to claim DLA? E-4 that's authorized BAH MIL to MIL occupy the family type GQ at the new PDS, then? The senior member is paid a Single DLA If married Service members, each on PCS orders, maintain separate households, one establishing a permanent household at the new PDS and the other maintaining one at the old PDS, and they later occupy the same residence at the new PDS, Then? they are both eligible to receive the DLA A Service member ordered to occupy or vacate Government quarters due to privatization, renovation, or any other reason for the Government's convenience must be paid a \_\_\_? partial DLA \_\_\_ is an allowance intended to partially cover lodging and meal expenses that a Service member incurs while occupying temporary lodging in the CONUS upon a PCS? TLE if a Service member has 8 days elapsed time (which includes proceed, delay and travel) between the PDSs, but the allowable travel time is 7 days, then the Service member may be paid how many days of TLE? One day How many days of TLE when you're moving from CONUS to OCONUS? 7 days TLE may be temporarily increased for up to how many days for a PCS move to a new PDS in the CONUS if the location was jointly approved by the Secretaries Concerned because the new PDS in the CONUS is in a Presidentially declared disaster area, is experiencing a sudden increase in the number of Service members assigned there, or is experiencing a housing shortage that prevents Service members from obtaining adequate permanent Government-owned, Government-controlled, privatized, or privatesector rental housing each of which constitutes an unusual, extraordinary, hardship, or emergency circumstance? 60 days If Government quarters are available at the old or new PDS and the Service member chooses to stay in other lodgings, then? reimbursement is limited to the Government quarters cost or the locality lodging rate, whichever is lower A Service member and dependents may be reimbursed up to a maximum of \$\_\_\_per day and may occupy temporary lodging on the same or different days up to the authorized number of days? \$290 For Mil to Mil, spouse begins with how many percent? 65% A close-up of a text Description automatically generated A Service member with two dependents, one over 12 and one under 12 is what? 125% For advance TLE, If the new PDS is in the CONUS, then the advance is limited to the maximum amount for 14 days. If the new PDS is OCONUS, then the advance is limited to the maximum amount for how many days? 7 days Where can you find the list for TLE in a location with an approved TLE extension? Per Diem, Travel, and Transportation Allowance Committee (PDTATAC) How many days can an official may authorize extended TLE in \_\_\_ increments (up to a maximum 60 total TLE days)? 10-day Who is the delegated authority for ERD travel when dependents traveling to CONUS? O5 or higher Travel must be completed within l year after the final divorce decree or annulment's effective date or \_\_\_months after the date the Service member completes personal PCS travel from the PDS OCONUS, whichever occurs first? 6 months On a case-by-case basis, and only when the delay is not for personal preference, the commanding officer or designated representative at the duty location at or near the former dependent's location may authorize an extension up to \_\_\_ months. Acceptable reasons for an extension include hospitalization, medical problems, and school year completion? 6 additional What's the eligibility for COT leave for member? -IPCOT -one tour is unaccompanied \- both tours are accompanied and total time to be served at the PDS is greater than unaccompanied tour lengths An "unmarried dependent child" is a dependent child who is under age \_\_\_ who is enrolled in school or graduates from a school? 23 yrs old What grants a Service member authorized to one annual round trip for each dependent student at any time within a fiscal year (October 1 to September 30) between the Service member's PDS OCONUS and the dependent student's school in the United States? Stationed OCONUS and accompanied by a command sponsored dependent Unaccompanied baggage of up to \_\_\_ pounds may be transported for each authorized trip between the school and the Service member's PDS? 350 When the new PDS is a ship, the locality per diem rate is based on the location where the ship is boarded. If the ship is at sea, then the locality per diem rate is based on the \_\_\_ location that the ship departed? last location if a Service member is on leave from a deployed unit whose home port is changed, then PCS allowances begin from the \_\_\_ point to the old home port and continue to the new home port? leave point The service member is on aboard a ship being inactivated, A dependent must not be provided transportation under this paragraph unless the Service member has been assigned to the ship for more than? 30 consecutive days A Service member is not authorized an HOS when the service member is issued orders for? Retirement without pay Retirement with less than 8 years Separation with severance pay Involuntary release HHG transportation is not allowed when a member? - On leave - Court martial or admin discharge under OTH - When OCONUS tour is less than 12 MOs - Call to active duty for less than 6 MOs For a Service member's first PCS after either the death of all of the Service member's dependents, or a divorce that leaves the Service member with no dependents eligible to travel at Government expense, the Service member's weight allowance remains at the with-\_\_\_\_\_\_\_\_\_\_\_? dependent rate From either an enlisted or warrant officer to a commissioned officer, or from an enlisted to a warrant officer, is authorized the greater of the weight allowance for the pay grade held on the effective date of the PCS order or for the pay grade held when the appointment was accepted. If the Service member's pay grade reverts to the prior pay grade, then he or she is authorized \_\_\_\_\_ of those two weight allowances? the greater