14 Questions
What should an employee do if they have entered into a business relationship that may involve a conflict of interest?
Notify the Human Resources Department immediately
What is the primary goal of conducting business meetings, such as lunches and dinners, with suppliers?
To establish and maintain good business relationships with suppliers
What is the role of departments in ensuring compliance with this policy?
To adopt appropriate policies to assist in compliance
What is the consequence of a conflict of interest?
Possible severance of employment with the Nation
What is the key factor in determining the acceptability of business meetings with suppliers?
The employee's ability to keep themselves free of obligation
What document must employees sign to acknowledge their understanding of the conflict of interest policy?
Conflict of Interest Employee Acknowledgment #9
What is the primary purpose of the Fort McDowell Yavapai Nation's Standards of Conduct and Conflict of Interest policy?
To ensure employees conduct business transactions in a professional manner
What is considered a conflict of interest according to the policy?
Receiving personal gains from a business situation
What should an employee do if they are offered a payment or gift that may influence their business decisions?
Refuse the gift and notify the Human Resources Department
What is an exception to the policy regarding gifts from vendors?
Office supplies for department use
Why should employees avoid situations where their judgment can be influenced by gifts or payments?
To maintain the integrity of business transactions
What should an employee do if they are unsure about a potential conflict of interest?
Consult with the department head and Human Resources Department
What is the consequence of entering into a situation where an employee's judgment can be influenced by gifts or payments?
Appearance of impropriety
Who is responsible for reviewing and updating the Standards of Conduct and Conflict of Interest policy?
Tribal Council
Study Notes
Standards of Conduct and Conflict of Interest Policy
- The Fort McDowell Yavapai Nation requires employees to conduct business transactions professionally, avoiding conflicts of interest and ensuring their judgment is not influenced by gifts or payments.
Definitions and Guidelines
- A conflict of interest occurs when an employee receives personal gains from business situations, relationships, or practices.
- No employee or immediate family member can directly or indirectly benefit personally from their position or connections in any business transaction.
- Cultural practices are considered in respect to gifts and benefits.
Gifts and Payments
- Vendors can provide office supplies such as pens, pencils, and mugs for department use.
- No other gifts can be given or accepted, as they may unfairly influence business.
- Employees must refuse or return gifts that may influence business, notify their department head and Human Resources, and advise the giver of the FMYN policy.
Purchasing Functions and Conflicts of Interest
- Employees involved in purchasing functions must notify the Human Resources Department immediately if they enter into or plan to enter into a business relationship that may involve a conflict of interest.
- The situation will be reviewed to determine if a conflict exists, and management will develop an appropriate course of action, up to possible severance of employment.
Business Relationships and Meetings
- Periodic lunches, dinners, or business meetings with suppliers can be beneficial for establishing good business relationships, as long as employees remain free of obligation and the frequency is not excessive.
- FMYN employees may host business meetings as needed, and departments can adopt policies to assist in compliance with this policy.
Employee Acknowledgment
- Employees are required to acknowledge and comply with the Conflict of Interest Policy (Appendix: Conflict of Interest Employee Acknowledgment #9).
This policy outlines the standards of conduct and conflict of interest guidelines for employees of the Fort McDowell Yavapai Nation. It emphasizes the importance of professional transactions and avoiding relationships that may compromise the best interests of the nation.
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