Podcast
Questions and Answers
What should an employee do if they have entered into a business relationship that may involve a conflict of interest?
What should an employee do if they have entered into a business relationship that may involve a conflict of interest?
- Notify the Human Resources Department immediately (correct)
- Report to the CEO's office
- Keep quiet and avoid raising any flag
- Notify the Finance Department immediately
What is the primary goal of conducting business meetings, such as lunches and dinners, with suppliers?
What is the primary goal of conducting business meetings, such as lunches and dinners, with suppliers?
- To establish and maintain good business relationships with suppliers (correct)
- To avoid being hosts of these business meetings
- To create an obligation to favor suppliers
- To establish a personal connection with suppliers
What is the role of departments in ensuring compliance with this policy?
What is the role of departments in ensuring compliance with this policy?
- To adopt stricter policies for all employees
- To ignore the policy and not take any action
- To report to the Human Resources Department
- To adopt appropriate policies to assist in compliance (correct)
What is the consequence of a conflict of interest?
What is the consequence of a conflict of interest?
What is the key factor in determining the acceptability of business meetings with suppliers?
What is the key factor in determining the acceptability of business meetings with suppliers?
What document must employees sign to acknowledge their understanding of the conflict of interest policy?
What document must employees sign to acknowledge their understanding of the conflict of interest policy?
What is the primary purpose of the Fort McDowell Yavapai Nation's Standards of Conduct and Conflict of Interest policy?
What is the primary purpose of the Fort McDowell Yavapai Nation's Standards of Conduct and Conflict of Interest policy?
What is considered a conflict of interest according to the policy?
What is considered a conflict of interest according to the policy?
What should an employee do if they are offered a payment or gift that may influence their business decisions?
What should an employee do if they are offered a payment or gift that may influence their business decisions?
What is an exception to the policy regarding gifts from vendors?
What is an exception to the policy regarding gifts from vendors?
Why should employees avoid situations where their judgment can be influenced by gifts or payments?
Why should employees avoid situations where their judgment can be influenced by gifts or payments?
What should an employee do if they are unsure about a potential conflict of interest?
What should an employee do if they are unsure about a potential conflict of interest?
What is the consequence of entering into a situation where an employee's judgment can be influenced by gifts or payments?
What is the consequence of entering into a situation where an employee's judgment can be influenced by gifts or payments?
Who is responsible for reviewing and updating the Standards of Conduct and Conflict of Interest policy?
Who is responsible for reviewing and updating the Standards of Conduct and Conflict of Interest policy?
Study Notes
Standards of Conduct and Conflict of Interest Policy
- The Fort McDowell Yavapai Nation requires employees to conduct business transactions professionally, avoiding conflicts of interest and ensuring their judgment is not influenced by gifts or payments.
Definitions and Guidelines
- A conflict of interest occurs when an employee receives personal gains from business situations, relationships, or practices.
- No employee or immediate family member can directly or indirectly benefit personally from their position or connections in any business transaction.
- Cultural practices are considered in respect to gifts and benefits.
Gifts and Payments
- Vendors can provide office supplies such as pens, pencils, and mugs for department use.
- No other gifts can be given or accepted, as they may unfairly influence business.
- Employees must refuse or return gifts that may influence business, notify their department head and Human Resources, and advise the giver of the FMYN policy.
Purchasing Functions and Conflicts of Interest
- Employees involved in purchasing functions must notify the Human Resources Department immediately if they enter into or plan to enter into a business relationship that may involve a conflict of interest.
- The situation will be reviewed to determine if a conflict exists, and management will develop an appropriate course of action, up to possible severance of employment.
Business Relationships and Meetings
- Periodic lunches, dinners, or business meetings with suppliers can be beneficial for establishing good business relationships, as long as employees remain free of obligation and the frequency is not excessive.
- FMYN employees may host business meetings as needed, and departments can adopt policies to assist in compliance with this policy.
Employee Acknowledgment
- Employees are required to acknowledge and comply with the Conflict of Interest Policy (Appendix: Conflict of Interest Employee Acknowledgment #9).
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Description
This policy outlines the standards of conduct and conflict of interest guidelines for employees of the Fort McDowell Yavapai Nation. It emphasizes the importance of professional transactions and avoiding relationships that may compromise the best interests of the nation.
