109B Standards of Conduct/Conflict of Interest

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Questions and Answers

What should an employee do if they have entered into a business relationship that may involve a conflict of interest?

Notify the Human Resources Department immediately (correct)

Report to the CEO's office

Keep quiet and avoid raising any flag

Notify the Finance Department immediately

What is the primary goal of conducting business meetings, such as lunches and dinners, with suppliers?

To establish and maintain good business relationships with suppliers (correct)

To avoid being hosts of these business meetings

To create an obligation to favor suppliers

To establish a personal connection with suppliers

What is the role of departments in ensuring compliance with this policy?

To adopt stricter policies for all employees

To ignore the policy and not take any action

To report to the Human Resources Department

To adopt appropriate policies to assist in compliance (correct)

What is the consequence of a conflict of interest?

Possible severance of employment with the Nation Signup and view all the answers

What is the key factor in determining the acceptability of business meetings with suppliers?

The employee's ability to keep themselves free of obligation Signup and view all the answers

What document must employees sign to acknowledge their understanding of the conflict of interest policy?

Conflict of Interest Employee Acknowledgment #9 Signup and view all the answers

What is the primary purpose of the Fort McDowell Yavapai Nation's Standards of Conduct and Conflict of Interest policy?

To ensure employees conduct business transactions in a professional manner Signup and view all the answers

What is considered a conflict of interest according to the policy?

Receiving personal gains from a business situation Signup and view all the answers

What should an employee do if they are offered a payment or gift that may influence their business decisions?

Refuse the gift and notify the Human Resources Department Signup and view all the answers

What is an exception to the policy regarding gifts from vendors?

Office supplies for department use Signup and view all the answers

Why should employees avoid situations where their judgment can be influenced by gifts or payments?

To maintain the integrity of business transactions Signup and view all the answers

What should an employee do if they are unsure about a potential conflict of interest?

Consult with the department head and Human Resources Department Signup and view all the answers

What is the consequence of entering into a situation where an employee's judgment can be influenced by gifts or payments?

Appearance of impropriety Signup and view all the answers

Who is responsible for reviewing and updating the Standards of Conduct and Conflict of Interest policy?

Tribal Council Signup and view all the answers

Study Notes

Standards of Conduct and Conflict of Interest Policy

The Fort McDowell Yavapai Nation requires employees to conduct business transactions professionally, avoiding conflicts of interest and ensuring their judgment is not influenced by gifts or payments.

Definitions and Guidelines

A conflict of interest occurs when an employee receives personal gains from business situations, relationships, or practices.
No employee or immediate family member can directly or indirectly benefit personally from their position or connections in any business transaction.
Cultural practices are considered in respect to gifts and benefits.

Gifts and Payments

Vendors can provide office supplies such as pens, pencils, and mugs for department use.
No other gifts can be given or accepted, as they may unfairly influence business.
Employees must refuse or return gifts that may influence business, notify their department head and Human Resources, and advise the giver of the FMYN policy.

Purchasing Functions and Conflicts of Interest

Employees involved in purchasing functions must notify the Human Resources Department immediately if they enter into or plan to enter into a business relationship that may involve a conflict of interest.
The situation will be reviewed to determine if a conflict exists, and management will develop an appropriate course of action, up to possible severance of employment.

Business Relationships and Meetings

Periodic lunches, dinners, or business meetings with suppliers can be beneficial for establishing good business relationships, as long as employees remain free of obligation and the frequency is not excessive.
FMYN employees may host business meetings as needed, and departments can adopt policies to assist in compliance with this policy.

Employee Acknowledgment

Employees are required to acknowledge and comply with the Conflict of Interest Policy (Appendix: Conflict of Interest Employee Acknowledgment #9).

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Description

This policy outlines the standards of conduct and conflict of interest guidelines for employees of the Fort McDowell Yavapai Nation. It emphasizes the importance of professional transactions and avoiding relationships that may compromise the best interests of the nation.