12 Questions
What factors contribute to the success of a business meeting, according to the text?
Spacious, well-lit, clean, and quiet room with ample table space and comfortable chairs
Why is it important to have attendees make eye contact with each other during a business meeting?
To ensure proper communication and engagement among attendees
What resources are typically needed for a business meeting according to the text?
Paper, pencils, pens, slide projectors, white boards, newsprint pads, and similar tools
Why is it important to notify attendees of the meeting time and location?
To properly inform them and ensure their attendance
What is the purpose of having a clear agenda for a business meeting?
To provide a schedule of items to be discussed and conducted
Why is providing resources like slide projectors important for a business meeting?
To enhance visual presentations and aid communication
What is the purpose of the chair or team leader in a business meeting?
To encourage involvement of all attendees and set the tone for the meeting
Why does the chair start a meeting on time?
To show the importance of keeping to the schedule
What happens if a suggestion would lead to a major refocus of the meeting during its discussion?
It is put off to a future meeting
What is the purpose of the reports given during a business meeting?
To inform attendees about the work others are doing in the organization
When does a motion become an official action of the group in a business meeting?
When it is moved and seconded, then decided upon after debate
What is an agenda item known as 'old business' or 'business arising from the minutes' typically about?
Unfinished business from the previous meeting's minutes
Study Notes
Factors Contributing to Success of a Business Meeting
- Several factors contribute to the success of a business meeting, including having attendees make eye contact with each other, which helps to build trust and encourages open communication.
- Notifying attendees of the meeting time and location in advance is important to ensure everyone is prepared and on the same page.
- Having a clear agenda helps to keep the meeting focused and on track, and ensures that all important topics are covered.
Resources Needed for a Business Meeting
- Typical resources needed for a business meeting include slide projectors, which provide a visual aid to support presentations and help attendees understand complex information.
Role of the Chair or Team Leader
- The chair or team leader is responsible for leading the meeting, keeping the discussion on track, and ensuring that all agenda items are covered.
- The chair starts the meeting on time to demonstrate respect for attendees' time and to keep the meeting focused.
Meeting Discussion and Decision-Making
- If a suggestion would lead to a major refocus of the meeting during its discussion, it is typically tabled for future discussion to avoid derailing the current meeting.
- Reports given during a business meeting provide an opportunity for attendees to share information and updates on ongoing projects or initiatives.
- A motion becomes an official action of the group when it is seconded and a majority of attendees vote in favor of it.
Agenda Items
- An agenda item known as 'old business' or 'business arising from the minutes' is typically about reviewing and discussing tasks or actions that were assigned during a previous meeting.
Learn the key factors to consider when selecting a meeting site to increase the chances of having a successful business meeting. Explore the importance of spacious, clean, well-lit rooms with ample table space and comfortable chairs, as well as the significance of attendee visibility and access to necessary equipment.
Make Your Own Quizzes and Flashcards
Convert your notes into interactive study material.
Get started for free
