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Understanding Meeting Agendas

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Questions and Answers

What is the primary purpose of an agenda in a meeting?

To serve as a guide for the chairman's speech
To record the minutes of the meeting
To distribute after the meeting for reference
To provide a predetermined program of business to be transacted (correct)

Who is responsible for preparing the agenda for a meeting?

The secretary in consultation with the chairman or senior executive (correct)
An external consultant
The chairman alone
The entire meeting committee

How should agenda items be ordered?

In random order to keep participants engaged
Based on the personal preference of the chairman
Controversial matters first, followed by routine items
Routine items first, followed by controversial matters (correct)

When should the agenda be prepared in relation to the meeting?

<p>Before the meeting takes place (A)</p> Signup and view all the answers

What language should be used when writing an agenda?

<p>Clear and explicit language avoiding ambiguous words (D)</p> Signup and view all the answers

Flashcards

Purpose of an agenda?

To provide a predetermined program of business to be transacted during the meeting.

Who prepares the agenda?

The secretary, in consultation with the chairman or a senior executive, is typically responsible.

Order of agenda items?

Routine items should be addressed first, followed by more controversial or complex matters.

When to prepare the agenda?

The agenda should be prepared and distributed before the meeting takes place, allowing participants to prepare.

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Language for writing an agenda?

Use clear, explicit language, avoiding ambiguous or vague terms to ensure everyone understands the agenda items.