Cvent Registration Guidelines

Questions and Answers

What is the required format for Cvent confirmation numbers?

11 alpha/numeric characters long (correct)

12 alphabetic characters long

9 alpha/numeric characters long

10 numeric characters long

Partners are allowed to book multiple online bookings via the Cvent link to KAYAK Group Meeting site.

False

What must be done if guests are added after the initial online booking?

Handled offline by BTX

PwC is paying for the partner and primary guest using two separate _____ codes.

WBS Signup and view all the answers

How many passengers can be included in a single PNR for an online booking?

9 Signup and view all the answers

Match the following components with their functions:

Cvent confirmation number = Indicates partner association BTX = Handles offline bookings and changes Compleat = Issues tickets and invoices WBS code = Used for tax purposes Signup and view all the answers

Participants must obtain approvals before booking their travel dates.

False Signup and view all the answers

What occurs if seats aren’t available after booking?

The PNR will drop on Q to be worked by an agent. Signup and view all the answers

What must happen if a Partner calls within the void window to add guests?

You can void the online partner booking to create a multi-pax PNR. Signup and view all the answers

Guests booked in a separate PNR do not need to be cross-referenced with the primary PNR.

False Signup and view all the answers

What passenger type code is used for children between the ages of 2 and 11?

CHD Signup and view all the answers

All charges associated with changing a partner's ticket to an 'upgradable' class of service will be charged to the partner's _________.

personal card Signup and view all the answers

Which method is recommended for a Partner wanting to use miles to purchase their child's ticket?

Wait until after the partner's ticket has been issued. Signup and view all the answers

Match the terms with their correct descriptions:

WBS code = Code provided for expense reporting BTA = Business Travel Account PNR = Passenger Name Record Deviation = Booking outside standard guidelines Signup and view all the answers

No approval is needed to book a multi-city trip for a Partner.

True Signup and view all the answers

To report incorrect bookings, Partners must request the ________ code from the event team.

WBS Signup and view all the answers

Study Notes

Registration and Booking Process

All attendees must register through Cvent for travel bookings.
Partner Cvent confirmation number indicates association with the partner and is vital for downstream processes.
Cvent confirmations consist of 11 alphanumeric characters; ensure proper phonetic verification when shared.
Partners can make one online booking via Cvent link, accommodating up to 9 passengers per booking in a single PNR.
Offline handling by BTX includes additional guests, deviations, changes, cancellations, and international attendees.

Payment and Codes

PwC covers expenses for the partner and primary guest using two separate WBS codes for tax purposes.
Other guests must be paid for by partners using personal cards; corporate cards are acceptable, but must be documented.
Charges on Family site bookings differ as secondary guests require personal funding sources compared to the BTA.

Booking Specifics

Participants can choose dates and times freely; no prior approvals needed.
Meeting start/end times provided for planning.
Multi-passenger seat maps are currently unavailable in KAYAK; seat assignments handled in Compleat.

Booking Types

Online Booking:
- Partner, Primary Guest, and additional guests (kids, caregivers) included in bookings.
- Add necessary information (names, TSA#, FQTVs, credit card details) in KAYAK.
- Partner and Primary Guest charged to the BTA; other guests charged to respective credit cards.
Offline Booking:
- Guests can be added post-initial booking by voiding the original online partner booking to create a multi-passenger PNR.
- Child passengers ages 2-11 categorized as CHD; infants recorded as INF.

Upgrades and Deviations

Travelers can request upgrades using airline miles after their tickets are issued.
Class upgrades require personal card payment for any change fees; does not necessitate approval.
Multi-city trips or class deviations must be booked through BTX without needing prior approval, but fare comparison is essential.

Incorrect Bookings and Deviations

If booked incorrectly on transient sites or airline websites, partners must request WBS codes and expense tickets through event teams.
Deviation guidelines outline necessary processes for exceptions made during bookings.

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Description

This quiz covers the essential guidelines for attendees to register themselves and their guests via Cvent for travel bookings. It emphasizes the importance of using the correct partner confirmation number and provides tips on sharing confirmation details accurately. Understanding these procedures is crucial for smooth event participation.