Chapter 8: Configuring Print Services
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Questions and Answers

What is the primary function of a print server in the Windows Print Architecture?

  • To physically produce documents on paper
  • To receive print jobs from clients and send them to print devices (correct)
  • To manage the print device settings and configurations
  • To convert print jobs into a format suitable for printers

Which component in the Windows Print Architecture is responsible for communicating with a print device?

  • Print server
  • Printer driver
  • Printer (correct)
  • Print device

Which of the following configurations allows a single computer to perform all printing component roles?

  • Printer driver installation
  • Network-attached printing
  • Locally attached printer sharing
  • Direct printing (correct)

What is a necessary step when installing a printer in Windows?

<p>Specify the print device’s manufacturer and model (B)</p> Signup and view all the answers

Which of the following best describes a printer driver?

<p>A piece of software converting print jobs to commands for print devices (B)</p> Signup and view all the answers

What is a key requirement for a computer to support heavy printer use?

<p>Making the computer a dedicated print server (A)</p> Signup and view all the answers

What is the main difference between a network-attached printer and a locally attached printer?

<p>Network-attached printers can be shared through one shared print server (D)</p> Signup and view all the answers

Which of the following is NOT a step involved in installing a network-attached printer?

<p>Connecting the printer via USB (B)</p> Signup and view all the answers

Which of the following statements regarding printer drivers is correct?

<p>32-bit versus 64-bit drivers can be managed through the Additional Drivers dialog (B)</p> Signup and view all the answers

What permission is required for a client to manage documents submitted to a shared printer?

<p>Specific printer management permissions (A)</p> Signup and view all the answers

What permission allows users to print their own documents?

<p>Print (A)</p> Signup and view all the answers

Which permission is assigned by default to the Everyone special identity?

<p>Print (C)</p> Signup and view all the answers

What does the Manage Documents permission allow a user to do?

<p>Control job settings for all documents (D)</p> Signup and view all the answers

Who is assigned to manage printers by default?

<p>Admin users (A)</p> Signup and view all the answers

What capability is included with the Print permission?

<p>Cancel the user's own documents (D)</p> Signup and view all the answers

Which function is NOT part of the managing documents capabilities?

<p>Changing printer properties (C)</p> Signup and view all the answers

Which of the following is NOT a typical configuration task for managing printers?

<p>Installing printer drivers (A)</p> Signup and view all the answers

What does the Cancel All Documents capability allow a user to do?

<p>Cancel all documents for all users (A)</p> Signup and view all the answers

Which permission must be granted to allow a user to delete a printer?

<p>Manage this printer (D)</p> Signup and view all the answers

What effect does the Advanced Permission 'Take Ownership' have?

<p>Allows a user to assume control of printer settings (B)</p> Signup and view all the answers

A network-attached printer can only be shared with multiple print servers.

<p>False (B)</p> Signup and view all the answers

Locally attached printers cannot be shared until after they are installed.

<p>False (B)</p> Signup and view all the answers

Installing drivers for client workstations running different operating systems is a simple process in Windows Server 2012 R2.

<p>True (A)</p> Signup and view all the answers

The only requirement for a computer to support heavy printer use is additional disk space.

<p>False (B)</p> Signup and view all the answers

Printer permissions are more complicated than NTFS permissions.

<p>False (B)</p> Signup and view all the answers

A printer driver translates print jobs into commands for a specific print device.

<p>True (A)</p> Signup and view all the answers

A print server can only send print jobs to devices that are locally attached to it.

<p>False (B)</p> Signup and view all the answers

The first step in installing a printer in Windows is to specify the printer driver.

<p>False (B)</p> Signup and view all the answers

Direct printing is one of the four fundamental configurations of Windows printing.

<p>True (A)</p> Signup and view all the answers

Windows allows the distribution of printing roles across the network to enhance flexibility.

<p>True (A)</p> Signup and view all the answers

By default, everyone can print and manage all users' documents.

<p>False (B)</p> Signup and view all the answers

The Manage Documents permission allows users to only pause their own print jobs.

<p>False (B)</p> Signup and view all the answers

To cancel all documents in a print queue, a user needs the Print permission.

<p>False (B)</p> Signup and view all the answers

Administrators are the only group assigned by default to manage printers.

<p>True (A)</p> Signup and view all the answers

The Advanced Permission 'Change Permissions' allows a user to alter permissions for other users.

<p>True (A)</p> Signup and view all the answers

Typical configuration tasks for printers do not include setting printer priorities.

<p>False (B)</p> Signup and view all the answers

Users can print documents without the Print permission.

<p>False (B)</p> Signup and view all the answers

The capability to delete a printer is included in the Manage Printers permissions.

<p>True (A)</p> Signup and view all the answers

Taking ownership of documents grants a user complete control over those documents.

<p>True (A)</p> Signup and view all the answers

Users with the Read Permissions can pause and resume documents in the print queue.

<p>False (B)</p> Signup and view all the answers

Flashcards

Print Device

The physical hardware that produces documents on paper or other media, e.g., an inkjet printer or a laser printer.

Printer

The software component that allows a computer to communicate with a print device, enabling the printing process.

Print Server

A computer or device that manages print jobs from clients and forwards them to the appropriate print devices, either directly connected or on the network.

Printer Driver

A device driver specifically designed for a particular print device to translate print jobs from applications into commands that the printer understands.

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Windows Print Architecture

The software and hardware components that work together to enable printing in a Windows environment.

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Locally Attached Printer

A printer directly connected to a single computer, allowing only that computer to use it.

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Network-Attached Printer

A printer connected to a network, enabling multiple computers to share it.

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Printer Sharing

The process of configuring a printer to be accessible by multiple computers on a network.

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Printer Properties

A setting on a printer that allows users to manage print jobs and printer properties.

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Printer Permissions Tab

The "Security" tab in a printer's properties window, where you manage permissions for users to interact with the printer.

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Basic Printer Permissions

The basic permissions for a printer, including "Print," "Manage this printer," and "Manage documents."

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Everyone Group

The default user group that can print and manage their own documents.

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Administrators Group

A user group that has full control over the printer, including managing other users' print jobs.

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Print Permission

The permission allowing a user to print documents and manage their own print jobs.

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Manage Printer Permission

The permission allowing a user to share the printer with others, change its properties, delete it, and modify permissions.

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Manage Documents Permission

Permission allowing a user to manage other users' documents, pausing, restarting, or canceling their print jobs.

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Setting Printer Priorities

Setting priorities for printers connected to the same device, ensuring certain users' print jobs get prioritized.

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Managing Printers

The process of configuring printers to meet specific needs, like setting priorities or managing permissions.

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Print Queue Window

The window in Windows Server 2012 where you can monitor and manage print queues, including pause, resume, restart, and cancel print jobs.

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What is a printer?

A software component that enables a computer to communicate with a print device, allowing it to send print jobs for generating hard copies.

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What is a print server?

A computer or device that receives printing requests from clients and manages sending those print jobs to appropriate print devices, either directly connected or on the network.

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What is a printer driver?

A device driver specifically designed for a particular print device to convert print jobs into printer-specific instructions.

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What is a locally attached printer?

A printer directly connected to a single computer, allowing only that computer to access it.

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What is a network-attached printer?

A printer connected to a network, allowing multiple computers to share it.

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Network-Attached Printer with Multiple Print Servers

A print device with multiple servers, giving it a higher capacity for handling print jobs.

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Network-Attached Printer with a Single Shared Print Server

A print device that's connected to a network, but uses a single server to handle print jobs from multiple clients. This provides centralized management of print jobs.

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Network-Attached Printer Sharing

The process of setting up a printer so that multiple computers can share and use it over a network.

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Security Tab

On a printer's properties sheet, this tab allows you to define who can use the printer and how.

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Study Notes

Chapter 8: Configuring Print and Document Services

  • The chapter covers configuring print and document services, deploying print servers, and using the print and document services role.

Overview

  • Configure Print and Document Services
  • Deploying a Print Server
  • Using the Print and Document Services Role

Windows Print Architecture

  • Print device: The physical hardware that produces hard copies.
  • Printer: Software that allows a computer to communicate with a print device.
  • Print server: A computer (or dedicated device) that manages print jobs from clients, sending them to printers connected locally or on the network.
  • Printer driver: Software that converts application print jobs into commands understood by the specific print device.

Windows Printing

  • Installation: To install a printer in Windows, select the printer model, choose the interface (e.g., port), and provide the appropriate printer driver.

Windows Printing Flexibility

  • A single computer can manage all printing functions, or tasks can be distributed across a network.
  • Four fundamental configurations exist: Direct printing, locally attached printer sharing, network-attached printing, and network-attached printer sharing.

Direct Printing

  • A locally connected printer device.

Locally Attached Printer Sharing

  • A locally attached printer is shared, allowing multiple computers to use it.

Network-Attached Printing

  • A printer connected directly to the network. Multiple print servers can manage it.

Network-Attached Printer Sharing

  • One shared print server manages a network-connected printer.

Sharing a Printer

  • Hardware upgrades (memory, disk space) might be needed if heavy printer use is anticipated.
  • A computer could be dedicated as a print server.
  • Printers can often be shared during installation or at any time after.
    • USB printers typically automatically install a driver upon connection.
    • Network printers typically use an installation program to locate, install and configure.

Managing Printer Drivers

  • Windows Server 2012 R2 drivers are often compatible with client workstations.
  • Install drivers for 32-bit or 64-bit client machines or for older operating systems through the Additional Drivers window.

Configuring Printer Security

  • Clients require the correct permissions for shared printers, similar to folder permissions.
  • Shared printer permissions are simpler than NTFS permissions, allowing to manage printers, documents submitted to the printer, and the properties of the printer.

Assigning Printer Permissions

  • Permissions are assigned in the Security tab of a printer's Properties sheet
  • Typical permissions include control over individual printers, management of the printer, and handling documents.

Basic Printer Permissions

  • Individuals or groups may have varying permissions. Default permissions may need to be adjusted as needed.

Managing Documents

  • Users can print and manage their own documents by default.
  • Allow Manage Documents permission grants user control over other user's documents.
  • Managing documents involves pausing, resuming, restarting, and canceling tasks.

Managing Printers

  • Configuration tasks include setting printer priorities, scheduling printer access, and creating printer pools. Printer priorities allow for some users' jobs to print before others. Multiple printers connected to the same print device by different time schedules for availability. A printer pool provides a single printer connected to multiple print devices to increase throughput and provide fault tolerance.

Using the Print Management Console

  • A console for managing print servers and printers.
  • Can add, view, manage, and filter printers.

Deploying Printers with Group Policy

  • Active Directory Domain Services (AD DS) simplifies deploying printers to numerous clients.
  • Administrators can locate printers in the AD DS database by name, location, or model.
  • Group Policy Objects (GPOs) can deploy printers to a domain, site, or organizational unit (OU).

Using Print Management

  • The Print Management console is used to manage print settings, including printing filters and custom filters. Four default filters are available (all Printers, all Drivers, printers not ready, and printers with jobs).

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ITEC1420 Chapter 8 Print and Document Services PDF

Description

Explore the essential concepts of configuring print and document services in this quiz. Learn about deploying print servers and the role of printer drivers in managing print jobs. Test your knowledge on Windows printing architecture and installation processes.

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