Chapter 8: Configuring Print Services
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What component acts as a software interface for communication with a print device?

  • Print server
  • Print device
  • Printer (correct)
  • Printer driver

Which of the following statements accurately describes the role of a print server?

  • It directs print jobs from clients to both locally attached and network-connected print devices. (correct)
  • It requires physical access to the print device to function.
  • It only supports locally attached printers.
  • It converts print jobs into commands for any type of print device.

Which process is NOT required to install a printer on a Windows computer?

  • Supplying a printer driver tailored for the print device
  • Specifying the appropriate network configuration (correct)
  • Selecting the specific manufacturer and model of the print device
  • Choosing the port through which to access the print device

Which of the following configurations allows a single computer to handle all printing functions?

<p>Direct printing (C)</p> Signup and view all the answers

What is the primary function of a printer driver in the Windows Print Architecture?

<p>To convert print jobs into commands specific to a print device (C)</p> Signup and view all the answers

Which hardware upgrade is essential for a computer that will support heavy printer use?

<p>Additional disk space for queued print jobs (B)</p> Signup and view all the answers

What type of printer configuration involves a single shared print server?

<p>Network-attached printer sharing (A)</p> Signup and view all the answers

When installing a network-attached printer, what is required to ensure proper configuration?

<p>Automatic location and installation by an installation program (C)</p> Signup and view all the answers

Which statement accurately describes printer driver management in Windows Server 2012 R2?

<p>Drivers installed on servers are usually identical to those on client systems (B)</p> Signup and view all the answers

What is a key factor required for clients to access a shared printer seamlessly?

<p>Proper permissions similar to NTFS permissions (D)</p> Signup and view all the answers

What capability allows a user to handle their own print jobs, such as canceling them?

<p>Print (A)</p> Signup and view all the answers

Which group is assigned default permissions to manage a printer's properties?

<p>Administrators (C)</p> Signup and view all the answers

What does the Manage Documents permission allow a user to do?

<p>Pause print jobs for other users (B)</p> Signup and view all the answers

Which permission is necessary to connect to a printer and send documents for printing?

<p>Print (C)</p> Signup and view all the answers

What is one of the typical configuration tasks under managing printers?

<p>Setting printer priorities (A)</p> Signup and view all the answers

Which of the following is a capability associated with managing documents?

<p>Canceling other users' print jobs (A)</p> Signup and view all the answers

Who is the typical owner of the 'Manage Documents' permission by default?

<p>Creator Owner special identity (C)</p> Signup and view all the answers

What does the Print permission NOT allow users to do?

<p>Modify other users' print settings (A)</p> Signup and view all the answers

What capability is NOT typically included in basic printer permissions?

<p>Send a print job to a network printer (C)</p> Signup and view all the answers

Which permission allows a user to pause or restart all users' documents in a print queue?

<p>Manage Documents (A)</p> Signup and view all the answers

A print server receives print jobs directly from print devices.

<p>False (B)</p> Signup and view all the answers

In the Windows Print Architecture, the printer driver is responsible for converting print jobs into commands for the printer.

<p>True (A)</p> Signup and view all the answers

One of the fundamental configurations of Windows printing is known as 'locally attached printer sharing'.

<p>True (A)</p> Signup and view all the answers

A single computer cannot handle all printing components in a Windows setup.

<p>False (B)</p> Signup and view all the answers

The first step in installing a printer on Windows is to specify the port for the print device.

<p>False (B)</p> Signup and view all the answers

A network-attached printer can be configured to share its resources with multiple print servers.

<p>False (B)</p> Signup and view all the answers

Installing a printer on a Windows computer may automatically require user intervention if the operating system lacks a compatible driver.

<p>True (A)</p> Signup and view all the answers

Adding more disk space is a suggested hardware upgrade for improving a computer's ability to handle heavy printer use.

<p>True (A)</p> Signup and view all the answers

The Additional Drivers dialog box in Windows Server 2012 R2 can be used to install drivers exclusively for 64-bit client workstations.

<p>False (B)</p> Signup and view all the answers

Clients accessing a shared printer must possess NTFS permissions identical to those used for folder sharing.

<p>False (B)</p> Signup and view all the answers

By default, everyone can manage all users' documents in the print queue.

<p>False (B)</p> Signup and view all the answers

The Manage Documents permission allows users to control job settings for their own documents only.

<p>False (B)</p> Signup and view all the answers

Changing printer properties is a capability granted to everyone by default.

<p>False (B)</p> Signup and view all the answers

The capability to share a printer is included in the basic permissions assigned to all users.

<p>False (B)</p> Signup and view all the answers

Typical configuration tasks for managing printers include setting print priorities.

<p>True (A)</p> Signup and view all the answers

Everyone can cancel other users' documents in the print queue by default.

<p>False (B)</p> Signup and view all the answers

The capability to pause, resume, and cancel their own documents is granted to all users.

<p>True (A)</p> Signup and view all the answers

Manage Documents permission includes the ability to change printer permissions.

<p>False (B)</p> Signup and view all the answers

The default assignments for managing printers are granted to the Everyone special identity.

<p>False (B)</p> Signup and view all the answers

Canceling all documents is a capability included in basic printer permissions.

<p>True (A)</p> Signup and view all the answers

Flashcards

Print device

The actual hardware that physically creates printed documents on paper or other media.

Printer

Software that enables a computer to communicate and send print jobs to a print device.

Print server

A computer or dedicated device that receives print jobs from clients and sends them to printers, whether connected locally or over the network.

Printer driver

A specific type of device driver that converts print jobs from applications into commands understood by a particular printer.

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Windows Print Architecture

The combination of hardware and software that allows a computer system to create printed documents.

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Locally Attached Printer

A printer connected directly to a single computer, allowing only that computer to use it.

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Locally Attached Printer Sharing

Sharing a locally attached printer with multiple computers on the same network.

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Network-Attached Printing with Multiple Print Servers

A printer connected to a network, accessible by multiple computers with dedicated print servers for each.

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Network-Attached Printing with One Shared Server

A printer connected to a network, accessible by multiple computers, controlled by a single shared print server.

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Configuring Printer Security

Adjusting permissions for users or groups to access and manage a shared printer, similar to file folder permissions.

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Where are printer permissions managed?

The "Security" tab in a printer's properties sheet offers a range of settings to control who can access and use the printer.

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What permission allows users to print?

The "Connect to a printer" permission grants users the ability to interact with the printer, such as printing documents.

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What permission offers complete control over a printer?

The "Manage this printer" permission provides extensive controls over a printer, including sharing the printer, changing properties, and deleting it.

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What permission allows managing another user's print jobs?

The "Manage Documents" permission allows users to control print jobs belonging to other users, including pausing, restarting, or canceling them.

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What permission grants users the ability to send print jobs to a printer?

The "Print" permission lets a user send print jobs to the printer. Users with this permission can print their own documents, but they cannot manage the printer itself.

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What default permission allows users to see printer settings without modification?

The "Read Permissions" default assignment allows users to view printer settings but not modify them - think of it as a 'view-only' setting.

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What default permission allows users to change settings on a printer?

The "Change Permissions" default assignment grants users the ability to modify printer settings (like the default printer or the driver).

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What permission gives absolute control over a printer?

The "Take Ownership" permission lets users gain full control of a printer and its security.

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What permission allows users to manage other users' documents?

By default, users can print and manage their own documents. However, to manage documents belonging to others, users require the specific "Manage Documents" permission.

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Why is setting printer priorities helpful?

You can set priorities for printers connected to the same device, allowing specific users' jobs to be printed first.

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What is a print server?

A computer or special device that receives print jobs from clients (like your laptop) and sends them to printers, whether directly attached or on the network.

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What's a print device?

The actual hardware that physically creates printed documents on paper or other media.

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What is a printer?

Software that acts as an interface for the computer to talk to a print device, handling tasks like sending print jobs and managing printer settings.

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What's a printer driver?

A specific type of device driver that converts print jobs from applications into commands that a particular printer can understand.

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What is the Windows Print Architecture?

The way Windows organizes hardware and software to create printed documents, involving the print device, the printer, the print server, and the printer driver.

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Hardware Upgrades for Shared Printers

Having a high-volume printer requires hardware adjustments like additional memory and disk space to handle large print jobs smoothly.

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Connect to a printer

A permission allowing users to interact with a printer, including sending print jobs, pausing, resuming, and canceling their own documents.

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Manage this printer

A permission that grants users the ability to control all aspects of a printer, such as sharing, changing properties, and even deleting it.

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Manage Documents

A permission that grants users the ability to control other user's print jobs, including pausing, resuming, or canceling them.

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Read Permissions

The default permission that allows users to view a printer's settings but prevents them from changing them.

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Change Permissions

The default permission that allows users to modify a printer's settings such as the default printer or the driver.

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Take Ownership

A permission that grants absolute control over a printer, allowing users to take full ownership of it and all its settings.

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Managing Documents

The ability to manage other users' documents by pausing, resuming, restarting, or canceling their print jobs.

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Setting printer priorities

The ability to set priorities for multiple printers connected to the same device, allowing users to choose which printer their jobs are sent to.

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Manage Documents (Windows Server 2012)

A feature that allows managing other user's print jobs, commonly accessed through windows.

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Study Notes

Chapter 8: Configuring Print and Document Services

  • This chapter covers configuring print and document services.
  • It includes deploying a print server and using the print and document services role.

Overview

  • Configure Print and Document Services
  • Deploying a Print Server
  • Using the Print and Document Services Role

Windows Print Architecture

  • Print device: The physical hardware that prints documents.
  • Printer: The software that interfaces with the print device.
  • Print server: A computer that manages print jobs (from clients) and sends them to print devices.
  • Printer driver: Translates print jobs into commands for a specific print device.

Windows Printing

  • To install a printer in Windows:
    • Select the printer's manufacturer and model.
    • Specify the port or interface the computer will use.
    • Provide the printer driver specific to the device.

Windows Printing Flexibility

  • A single computer can handle all printing tasks (except the device).
  • Otherwise, tasks can be distributed across the network.
    • Four fundamental configurations
      • Direct printing
      • Locally attached printer sharing
      • Network-attached printing
      • Network-attached printer sharing

Direct Printing

  • A locally attached print device.

Locally Attached Printer Sharing

  • Connections are made locally with print traffic flowing through a print server.

Network-Attached Printing

  • A network-attached print device that uses multiple print servers.

Network-Attached Printer Sharing

  • A network-attached print device using a single shared print server.

Sharing a Printer

  • Need additional hardware (memory and disk space) for heavy printer use or dedicate the computer as a print server.
  • Installation can happen during or after installation.
    • USB: Drivers install automatically.
    • Network-attached: Device provided installation program locates, installs, and configures the printer.
    • Use the "Devices and Printers" window to view and manage printers.

Managing Printer Drivers

  • Windows Server 2012 R2 drivers are generally the same on client workstations, but additional drivers might be needed (32-bit/64-bit or older systems).
    • Use the "Additional Drivers" dialog box to install them.

Configuring Printer Security

  • Proper permissions are needed for clients to access shared printers.
  • Permission scheme is simpler than NTFS:
    • Using the printer
    • Managing documents submitted.
    • Managing printer properties
  • Using the security tab of a printer's properties sheet, specific permissions can be assigned.

Assigning Printer Permissions

  • Assign permissions to specific users/groups for the printer.
  • "Everyone" has default permissions
  • Permissions can be adjusted through the "Security" tab of the printer's property sheet.
  • Administrators have special identities for controlling all functions.

Basic Printer Permissions

  • Listed capabilities in this section for the listed permissions.

Managing Documents

  • Everyone typically can print and manage their own documents.
  • "Manage Documents" permissions let users manage other user's documents.
    • Managing refers to pausing, resuming, restarting, and cancelling documents.

Managing Printers

  • Typical tasks include setting priorities, scheduling access, and creating pools.
  • Setting priorities allows certain users' print jobs to go before others.
  • Scheduling allows devices to have different time schedules for availability.
  • Creating a printer pool connects a single printer to multiple devices for improved throughput and to aid in fault tolerance.

Using the Print and Document Services Role

  • The Windows Server 2012 R2 default installation includes printer sharing and management.
  • This tool is useful for administrators managing enterprise network printing.
  • Role service: print server, distributed scan server, internet printing, LPD service
  • Description: explains the services these roles provide, and their use.

The Print and Document Services Role (Server Manager)

  • Displays printer-related resources in Server Manager.

Using the Print Management console

  • Print Management, Custom Filters, Print Servers, and Deployed Printers sections are in the console.

Adding Print Servers

  • Displays a print server in the Print Management console.

Viewing Printers

  • Large networks need a method to view all the printers in use.
    • The print management console offers numerous methods to view printers by applying filters.
    • Default and custom filters are both available., allowing for multiple ways to filter a full list of available printers

Managing Printers and Print Servers

  • Displayed through the Print Management Console's extended view.

Deploying Printers with Group Policy

  • Active Directory Domain Services (AD DS) simplifies printer deployment on many clients.
  • Administrators can search for printers by name, location, and type using the AD DS database.
  • Group Policy Objects (GPO) can be configured to deploy printers to domains, sites, or organizational units.

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Related Documents

ITEC1420 Chapter 8 Print and Document Services PDF

Description

This quiz focuses on Chapter 8, which details the configuration of print and document services. It covers topics such as deploying a print server and the roles involved in managing print jobs. Understand the Windows print architecture and the steps to install printers effectively.

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