Chapter 8: Configuring Print Services
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Questions and Answers

What component acts as a software interface for communication with a print device?

  • Print server
  • Print device
  • Printer (correct)
  • Printer driver

    • Which of the following statements accurately describes the role of a print server?

  • It directs print jobs from clients to both locally attached and network-connected print devices. (correct)
  • It requires physical access to the print device to function.
  • It only supports locally attached printers.
  • It converts print jobs into commands for any type of print device.

    • Which process is NOT required to install a printer on a Windows computer?

  • Supplying a printer driver tailored for the print device
  • Specifying the appropriate network configuration (correct)
  • Selecting the specific manufacturer and model of the print device
  • Choosing the port through which to access the print device

    • Which of the following configurations allows a single computer to handle all printing functions?

    <p>Direct printing</p> Signup and view all the answers

    What is the primary function of a printer driver in the Windows Print Architecture?

    <p>To convert print jobs into commands specific to a print device</p> Signup and view all the answers

    Which hardware upgrade is essential for a computer that will support heavy printer use?

    <p>Additional disk space for queued print jobs</p> Signup and view all the answers

    What type of printer configuration involves a single shared print server?

    <p>Network-attached printer sharing</p> Signup and view all the answers

    When installing a network-attached printer, what is required to ensure proper configuration?

    <p>Automatic location and installation by an installation program</p> Signup and view all the answers

    Which statement accurately describes printer driver management in Windows Server 2012 R2?

    <p>Drivers installed on servers are usually identical to those on client systems</p> Signup and view all the answers

    What is a key factor required for clients to access a shared printer seamlessly?

    <p>Proper permissions similar to NTFS permissions</p> Signup and view all the answers

    What capability allows a user to handle their own print jobs, such as canceling them?

    <p>Print</p> Signup and view all the answers

    Which group is assigned default permissions to manage a printer's properties?

    <p>Administrators</p> Signup and view all the answers

    What does the Manage Documents permission allow a user to do?

    <p>Pause print jobs for other users</p> Signup and view all the answers

    Which permission is necessary to connect to a printer and send documents for printing?

    <p>Print</p> Signup and view all the answers

    What is one of the typical configuration tasks under managing printers?

    <p>Setting printer priorities</p> Signup and view all the answers

    Which of the following is a capability associated with managing documents?

    <p>Canceling other users' print jobs</p> Signup and view all the answers

    Who is the typical owner of the 'Manage Documents' permission by default?

    <p>Creator Owner special identity</p> Signup and view all the answers

    What does the Print permission NOT allow users to do?

    <p>Modify other users' print settings</p> Signup and view all the answers

    What capability is NOT typically included in basic printer permissions?

    <p>Send a print job to a network printer</p> Signup and view all the answers

    Which permission allows a user to pause or restart all users' documents in a print queue?

    <p>Manage Documents</p> Signup and view all the answers

    A print server receives print jobs directly from print devices.

    <p>False</p> Signup and view all the answers

    In the Windows Print Architecture, the printer driver is responsible for converting print jobs into commands for the printer.

    <p>True</p> Signup and view all the answers

    One of the fundamental configurations of Windows printing is known as 'locally attached printer sharing'.

    <p>True</p> Signup and view all the answers

    A single computer cannot handle all printing components in a Windows setup.

    <p>False</p> Signup and view all the answers

    The first step in installing a printer on Windows is to specify the port for the print device.

    <p>False</p> Signup and view all the answers

    A network-attached printer can be configured to share its resources with multiple print servers.

    <p>False</p> Signup and view all the answers

    Installing a printer on a Windows computer may automatically require user intervention if the operating system lacks a compatible driver.

    <p>True</p> Signup and view all the answers

    Adding more disk space is a suggested hardware upgrade for improving a computer's ability to handle heavy printer use.

    <p>True</p> Signup and view all the answers

    The Additional Drivers dialog box in Windows Server 2012 R2 can be used to install drivers exclusively for 64-bit client workstations.

    <p>False</p> Signup and view all the answers

    Clients accessing a shared printer must possess NTFS permissions identical to those used for folder sharing.

    <p>False</p> Signup and view all the answers

    By default, everyone can manage all users' documents in the print queue.

    <p>False</p> Signup and view all the answers

    The Manage Documents permission allows users to control job settings for their own documents only.

    <p>False</p> Signup and view all the answers

    Changing printer properties is a capability granted to everyone by default.

    <p>False</p> Signup and view all the answers

    The capability to share a printer is included in the basic permissions assigned to all users.

    <p>False</p> Signup and view all the answers

    Typical configuration tasks for managing printers include setting print priorities.

    <p>True</p> Signup and view all the answers

    Everyone can cancel other users' documents in the print queue by default.

    <p>False</p> Signup and view all the answers

    The capability to pause, resume, and cancel their own documents is granted to all users.

    <p>True</p> Signup and view all the answers

    Manage Documents permission includes the ability to change printer permissions.

    <p>False</p> Signup and view all the answers

    The default assignments for managing printers are granted to the Everyone special identity.

    <p>False</p> Signup and view all the answers

    Canceling all documents is a capability included in basic printer permissions.

    <p>True</p> Signup and view all the answers

    Study Notes

    Chapter 8: Configuring Print and Document Services

    • This chapter covers configuring print and document services.
    • It includes deploying a print server and using the print and document services role.

    Overview

    • Configure Print and Document Services
    • Deploying a Print Server
    • Using the Print and Document Services Role

    Windows Print Architecture

    • Print device: The physical hardware that prints documents.
    • Printer: The software that interfaces with the print device.
    • Print server: A computer that manages print jobs (from clients) and sends them to print devices.
    • Printer driver: Translates print jobs into commands for a specific print device.

    Windows Printing

    • To install a printer in Windows:
      • Select the printer's manufacturer and model.
      • Specify the port or interface the computer will use.
      • Provide the printer driver specific to the device.

    Windows Printing Flexibility

    • A single computer can handle all printing tasks (except the device).
    • Otherwise, tasks can be distributed across the network.
      • Four fundamental configurations
        • Direct printing
        • Locally attached printer sharing
        • Network-attached printing
        • Network-attached printer sharing

    Direct Printing

    • A locally attached print device.

    Locally Attached Printer Sharing

    • Connections are made locally with print traffic flowing through a print server.

    Network-Attached Printing

    • A network-attached print device that uses multiple print servers.

    Network-Attached Printer Sharing

    • A network-attached print device using a single shared print server.

    Sharing a Printer

    • Need additional hardware (memory and disk space) for heavy printer use or dedicate the computer as a print server.
    • Installation can happen during or after installation.
      • USB: Drivers install automatically.
      • Network-attached: Device provided installation program locates, installs, and configures the printer.
      • Use the "Devices and Printers" window to view and manage printers.

    Managing Printer Drivers

    • Windows Server 2012 R2 drivers are generally the same on client workstations, but additional drivers might be needed (32-bit/64-bit or older systems).
      • Use the "Additional Drivers" dialog box to install them.

    Configuring Printer Security

    • Proper permissions are needed for clients to access shared printers.
    • Permission scheme is simpler than NTFS:
      • Using the printer
      • Managing documents submitted.
      • Managing printer properties
    • Using the security tab of a printer's properties sheet, specific permissions can be assigned.

    Assigning Printer Permissions

    • Assign permissions to specific users/groups for the printer.
    • "Everyone" has default permissions
    • Permissions can be adjusted through the "Security" tab of the printer's property sheet.
    • Administrators have special identities for controlling all functions.

    Basic Printer Permissions

    • Listed capabilities in this section for the listed permissions.

    Managing Documents

    • Everyone typically can print and manage their own documents.
    • "Manage Documents" permissions let users manage other user's documents.
      • Managing refers to pausing, resuming, restarting, and cancelling documents.

    Managing Printers

    • Typical tasks include setting priorities, scheduling access, and creating pools.
    • Setting priorities allows certain users' print jobs to go before others.
    • Scheduling allows devices to have different time schedules for availability.
    • Creating a printer pool connects a single printer to multiple devices for improved throughput and to aid in fault tolerance.

    Using the Print and Document Services Role

    • The Windows Server 2012 R2 default installation includes printer sharing and management.
    • This tool is useful for administrators managing enterprise network printing.
    • Role service: print server, distributed scan server, internet printing, LPD service
    • Description: explains the services these roles provide, and their use.

    The Print and Document Services Role (Server Manager)

    • Displays printer-related resources in Server Manager.

    Using the Print Management console

    • Print Management, Custom Filters, Print Servers, and Deployed Printers sections are in the console.

    Adding Print Servers

    • Displays a print server in the Print Management console.

    Viewing Printers

    • Large networks need a method to view all the printers in use.
      • The print management console offers numerous methods to view printers by applying filters.
      • Default and custom filters are both available., allowing for multiple ways to filter a full list of available printers

    Managing Printers and Print Servers

    • Displayed through the Print Management Console's extended view.

    Deploying Printers with Group Policy

    • Active Directory Domain Services (AD DS) simplifies printer deployment on many clients.
    • Administrators can search for printers by name, location, and type using the AD DS database.
    • Group Policy Objects (GPO) can be configured to deploy printers to domains, sites, or organizational units.

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    Related Documents

    ITEC1420 Chapter 8 Print and Document Services PDF

    Description

    This quiz focuses on Chapter 8, which details the configuration of print and document services. It covers topics such as deploying a print server and the roles involved in managing print jobs. Understand the Windows print architecture and the steps to install printers effectively.

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