Windows Print Services Overview
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Questions and Answers

What is a characteristic of a network-attached printer with a single shared print server?

  • It does not require any installation software.
  • It can be accessed by multiple clients simultaneously. (correct)
  • It connects to a local computer only.
  • It has multiple print servers.

    • Which of the following hardware upgrades might be necessary for supporting heavy printer use?

  • Using a less complex driver.
  • Adding additional system memory. (correct)
  • Increasing network bandwidth.
  • Deploying a more powerful printer.

    • What is the first step in installing a USB printer on a Windows system?

  • Manually configure the printer settings.
  • Connect the printer and power it up. (correct)
  • Use the control panel to add a new printer.
  • Download the driver from the printer manufacturer's website.

    • What can be managed if clients have the proper permissions for a shared printer?

    <p>Documents submitted to the printer.</p> Signup and view all the answers

    Which scenario requires the use of the Additional Drivers dialog box on Windows Server 2012 R2?

    <p>Installing drivers for 32-bit clients in a 64-bit environment.</p> Signup and view all the answers

    What is the role of a print server in the Windows printing architecture?

    <p>It receives print jobs from clients and sends them to print devices.</p> Signup and view all the answers

    What must be specified when installing a printer in Windows?

    <p>The print device’s manufacturer and model.</p> Signup and view all the answers

    Which of the following options is NOT a role performed by components in the Windows Print Architecture?

    <p>Network router</p> Signup and view all the answers

    Which configuration allows multiple users to share one printer directly attached to a single computer?

    <p>Locally attached printer sharing</p> Signup and view all the answers

    What is the primary function of a printer driver in the printing process?

    <p>To convert print jobs into commands for specific print devices.</p> Signup and view all the answers

    What permission allows a user to print documents?

    <p>Print</p> Signup and view all the answers

    Which group is assigned the default permission to manage this printer?

    <p>Administrators group</p> Signup and view all the answers

    What does the 'Manage Documents' permission allow users to do?

    <p>Control job settings for all documents</p> Signup and view all the answers

    What is the capability of 'Cancel all documents'?

    <p>Interrupt print jobs of all users</p> Signup and view all the answers

    What basic permission allows users to pause documents they own?

    <p>Manage Documents</p> Signup and view all the answers

    Which capability is associated with Advanced Permissions for managing printers?

    <p>Delete a printer</p> Signup and view all the answers

    What action is NOT included in managing documents?

    <p>Delete</p> Signup and view all the answers

    What capability is granted to all users by default concerning their own documents?

    <p>Print</p> Signup and view all the answers

    What permission allows the user to change printer permissions?

    <p>Take Ownership</p> Signup and view all the answers

    What is the purpose of setting printer priorities?

    <p>To ensure certain users’ print jobs print first</p> Signup and view all the answers

    A print server is responsible for receiving print jobs and sending them to print devices.

    <p>True</p> Signup and view all the answers

    Direct printing and network-attached printing are the only configurations used in Windows printing.

    <p>False</p> Signup and view all the answers

    The printer driver converts print jobs into commands for the printer.

    <p>True</p> Signup and view all the answers

    A printer is considered the actual hardware that produces printed documents.

    <p>False</p> Signup and view all the answers

    A single computer can perform all roles in the Windows printing architecture except the print device.

    <p>True</p> Signup and view all the answers

    A network-attached printer generally has a single shared print server.

    <p>True</p> Signup and view all the answers

    To support heavy printer use, additional disk space for queued print jobs might be required.

    <p>True</p> Signup and view all the answers

    Windows Server 2012 R2 can use different drivers for client workstations, such as 64-bit and 32-bit drivers.

    <p>True</p> Signup and view all the answers

    A locally attached printer can only be shared during its installation.

    <p>False</p> Signup and view all the answers

    Clients need proper permissions to access a shared printer.

    <p>True</p> Signup and view all the answers

    Everyone has the capability to share a printer.

    <p>False</p> Signup and view all the answers

    Users with Manage Documents permission can control other users' print jobs.

    <p>True</p> Signup and view all the answers

    By default, users can only manage documents they own.

    <p>True</p> Signup and view all the answers

    The Cancel all documents capability is available to all users.

    <p>False</p> Signup and view all the answers

    The capability to delete a printer is granted by default to Everyone.

    <p>False</p> Signup and view all the answers

    Users must have Read Permissions to manage printers.

    <p>True</p> Signup and view all the answers

    Changing printer properties is part of the basic printer permissions.

    <p>False</p> Signup and view all the answers

    Setting printer priorities allows certain users' print jobs to take precedence.

    <p>True</p> Signup and view all the answers

    The Take Ownership permission enables a user to manage their own documents only.

    <p>False</p> Signup and view all the answers

    Users can resume their own print jobs by default.

    <p>True</p> Signup and view all the answers

    Study Notes

    Overview of Print and Document Services

    • Print and Document Services are configured and deployed.
    • A print server is deployed.
    • The print and document services role is used.

    Windows Print Architecture

    • Print device: The physical hardware that prints documents.
    • Printer: The software that controls communication between a computer and a print device.
    • Print server: A computer or device that receives print jobs and sends them to print devices. It can be local or on the network.
    • Printer driver: Software that translates print jobs into instructions for a specific printer.

    Windows Printing

    • Printer Installation: Select the printer device's manufacturer and model. Specify the port or interface. Install the printer driver for that specific device.
    • Windows Printing Flexibility: A computer can handle all print components and the components can be distributed on a network.
      • Four configurations: Direct Printing, Locally Attached Printer Sharing, Network-Attached Printing, and Network-Attached Printer Sharing.

    Sharing a Printer

    • Heavy use can require hardware upgrades (additional memory or disk space).
    • A dedicated print server is an option.
    • Shared print installation can be done during or after the initial installation.
      • USB: Drivers install automatically upon connection.
      • Network: Install software created by the printer's manufacturer.
    • A printer can be shared during installation or after.
    • When sharing a printer, users may need different drivers for different versions of Windows. Additional drivers can be installed.

    Managing Printer Drivers

    • Drivers on Windows Server 2012 R2 are often the same used on client workstations.
    • Install different drivers using the Additional Drivers dialog, e.g., 32-bit versus 64-bit, for older operating systems.
    • Drivers and their specifications are managed.

    Configuring Printer Security

    • Clients need appropriate permissions to access shared printers.
    • Security is simpler than NTFS permissions
      • Use the printer (access).
      • Manage documents submitted to it.
      • Manage printer properties.
    • Printer permissions are managed like folder shares.

    Basic Printer Permissions

    • Print: Connect to the printer, print, pause, resume, restart, cancel user's documents.
    • Manage this printer: Cancel all documents, share, change printer properties, delete a printer, and change printer permissions.
    • Manage documents: Pause, resume, restart, cancel all user documents, and control job settings.

    Managing Documents

    • Users can usually print and manage their documents by default.
    • Permission controls user's management of other's documents; enabling various actions (pause, resume, restart, cancel).

    Managing Printers

    • Tasks include setting priorities among multiple printers to the same device.
    • Schedule printer access with different schedules for availability.
    • Create printer pools to increase throughput and fault tolerance by connecting one printer to multiple print devices.
    • Setting printer priority and scheduling printer access are possible tasks. Creating printer pools to manage multiple printers to a single print device enhances efficiency and fault tolerance.

    Using the Print and Document Services Role

    • The Windows Server 2012 R2 default installation makes printer sharing and management available.
    • For network printing management, including installing print and document services, the function offers additional management capabilities.
    • Print Server: Primary Print Management console; required.
    • Distributed Scan Server: Allows networked scanners to send documents to users.
    • Internet Printing: Enables internet users to print to shared Windows printers.
    • LPD Service: Allows UNIX clients to print to Windows.
    • The print service role includes four services: Print Server, Distributed Scan Server, Internet Printing and LPD service, each having its own function within the system.

    Using the Print Management Console

    • Allows managing and configuring print components. Includes components like custom filters, print servers, and deployed printers.
    • Windows users can manage print systems via a GUI (Graphical User Interface).

    Adding Print Servers

    • A GUI to deploy, configure, modify, and remove print servers.
    • The process for adding print servers is carried out through a GUI.

    Viewing Printers

    • Administrators must track many printers, especially on large networks.
    • The Print Management console provides filters to help manage large lists (including default filters), and add custom filters.
    • The console has features to filter printers displayed to simplify management.

    Managing Printers and Print Servers

    • Offers the ability using the print management console GUI to access printer settings. A wide view of printer properties is shown, including status and print jobs.
    • The console provides detailed information regarding printers.

    Deploying Printers with Group Policy

    • AD DS simplifies printer deployment to multiple clients.
    • Administrators can locate printers by name, location, or model from the AD DS database.
    • GPO allows linking printers to a domain, site, or OU.
    • Group Policy Objects are configurable for printer deployment.

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    ITEC1420 Chapter 8 Print and Document Services PDF

    Description

    This quiz covers the essential concepts of Print and Document Services in the Windows environment. Learn about print architecture, printer installation, and various network configurations for printing. Test your understanding of print servers, printer drivers, and more.

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