Windows Print Services Overview
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Questions and Answers

What is a characteristic of a network-attached printer with a single shared print server?

  • It does not require any installation software.
  • It can be accessed by multiple clients simultaneously. (correct)
  • It connects to a local computer only.
  • It has multiple print servers.

Which of the following hardware upgrades might be necessary for supporting heavy printer use?

  • Using a less complex driver.
  • Adding additional system memory. (correct)
  • Increasing network bandwidth.
  • Deploying a more powerful printer.

What is the first step in installing a USB printer on a Windows system?

  • Manually configure the printer settings.
  • Connect the printer and power it up. (correct)
  • Use the control panel to add a new printer.
  • Download the driver from the printer manufacturer's website.

What can be managed if clients have the proper permissions for a shared printer?

<p>Documents submitted to the printer. (C)</p> Signup and view all the answers

Which scenario requires the use of the Additional Drivers dialog box on Windows Server 2012 R2?

<p>Installing drivers for 32-bit clients in a 64-bit environment. (B)</p> Signup and view all the answers

What is the role of a print server in the Windows printing architecture?

<p>It receives print jobs from clients and sends them to print devices. (C)</p> Signup and view all the answers

What must be specified when installing a printer in Windows?

<p>The print device’s manufacturer and model. (A)</p> Signup and view all the answers

Which of the following options is NOT a role performed by components in the Windows Print Architecture?

<p>Network router (B)</p> Signup and view all the answers

Which configuration allows multiple users to share one printer directly attached to a single computer?

<p>Locally attached printer sharing (B)</p> Signup and view all the answers

What is the primary function of a printer driver in the printing process?

<p>To convert print jobs into commands for specific print devices. (D)</p> Signup and view all the answers

What permission allows a user to print documents?

<p>Print (B)</p> Signup and view all the answers

Which group is assigned the default permission to manage this printer?

<p>Administrators group (D)</p> Signup and view all the answers

What does the 'Manage Documents' permission allow users to do?

<p>Control job settings for all documents (C)</p> Signup and view all the answers

What is the capability of 'Cancel all documents'?

<p>Interrupt print jobs of all users (A)</p> Signup and view all the answers

What basic permission allows users to pause documents they own?

<p>Manage Documents (B)</p> Signup and view all the answers

Which capability is associated with Advanced Permissions for managing printers?

<p>Delete a printer (B)</p> Signup and view all the answers

What action is NOT included in managing documents?

<p>Delete (C)</p> Signup and view all the answers

What capability is granted to all users by default concerning their own documents?

<p>Print (A)</p> Signup and view all the answers

What permission allows the user to change printer permissions?

<p>Take Ownership (A)</p> Signup and view all the answers

What is the purpose of setting printer priorities?

<p>To ensure certain users’ print jobs print first (A)</p> Signup and view all the answers

A print server is responsible for receiving print jobs and sending them to print devices.

<p>True (A)</p> Signup and view all the answers

Direct printing and network-attached printing are the only configurations used in Windows printing.

<p>False (B)</p> Signup and view all the answers

The printer driver converts print jobs into commands for the printer.

<p>True (A)</p> Signup and view all the answers

A printer is considered the actual hardware that produces printed documents.

<p>False (B)</p> Signup and view all the answers

A single computer can perform all roles in the Windows printing architecture except the print device.

<p>True (A)</p> Signup and view all the answers

A network-attached printer generally has a single shared print server.

<p>True (A)</p> Signup and view all the answers

To support heavy printer use, additional disk space for queued print jobs might be required.

<p>True (A)</p> Signup and view all the answers

Windows Server 2012 R2 can use different drivers for client workstations, such as 64-bit and 32-bit drivers.

<p>True (A)</p> Signup and view all the answers

A locally attached printer can only be shared during its installation.

<p>False (B)</p> Signup and view all the answers

Clients need proper permissions to access a shared printer.

<p>True (A)</p> Signup and view all the answers

Everyone has the capability to share a printer.

<p>False (B)</p> Signup and view all the answers

Users with Manage Documents permission can control other users' print jobs.

<p>True (A)</p> Signup and view all the answers

By default, users can only manage documents they own.

<p>True (A)</p> Signup and view all the answers

The Cancel all documents capability is available to all users.

<p>False (B)</p> Signup and view all the answers

The capability to delete a printer is granted by default to Everyone.

<p>False (B)</p> Signup and view all the answers

Users must have Read Permissions to manage printers.

<p>True (A)</p> Signup and view all the answers

Changing printer properties is part of the basic printer permissions.

<p>False (B)</p> Signup and view all the answers

Setting printer priorities allows certain users' print jobs to take precedence.

<p>True (A)</p> Signup and view all the answers

The Take Ownership permission enables a user to manage their own documents only.

<p>False (B)</p> Signup and view all the answers

Users can resume their own print jobs by default.

<p>True (A)</p> Signup and view all the answers

Flashcards

Print Device

The physical hardware that creates printed documents on paper or other media like labels.

Printer

The software that allows a computer to communicate with a print device. It acts as a translator between your computer and the printer.

Print Server

A dedicated computer or network device that receives print jobs from client computers and sends them to connected printers.

Printer Driver

A type of software driver that converts print jobs created by applications into instructions that a specific printer understands.

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Direct Printing

The process where a computer directly communicates with a printer, without using a print server.

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Locally attached printer

A printer connected directly to a single computer, allowing only that computer to print.

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Locally attached printer sharing

Sharing a printer connected to one computer so that other computers on the same network can also use it.

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Network-attached printer

A printer that connects to the network and can be accessed by multiple computers or devices.

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Network-attached printer sharing with a single print server

Involves a single print server that manages all print jobs for multiple network-attached printers.

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Configuring printer security

The process of granting access to a shared printer, ensuring only authorized users can print.

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Manage Documents Permission

A Windows Server 2012 feature allowing you to manage print jobs for other users by pausing, resuming, restarting, or canceling them.

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Printing Permission

This permission allows a user to control the print queue for their own documents.

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Manage Printer Permission

Gives users the power to modify printer settings, such as sharing the printer, changing its properties, and deleting it.

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Print Permission

This permission lets users pause, resume, restart, and cancel their own print jobs, along with changing print settings for their own documents.

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Security Tab

This tab within printer properties allows you to control how specific users are allowed to interact with the printer.

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Default Document Management

The default setting allows anyone to print and manage their own documents.

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Printer Priorities

These permissions let you set priorities for different printers connected to the same device, ensuring some users' jobs print before others.

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Print Queue Window

A location within a Windows Server 2012 environment that allows users to manage and view pending print jobs

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Read Permissions

These permissions allow users to read information related to a printer, but not modify settings.

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Change Permissions

These permissions enable users to change printer settings and alter print permissions for other users

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What is a print server?

A computer or device that receives print jobs from clients and sends them to printers, either locally or on the network.

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What is a printer?

The software interface that allows a computer to communicate with a printer.

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What is a printer driver?

A software driver that converts print jobs from applications into instructions the specific printer understands.

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What is a print device?

A hardware device that physically produces printed documents on paper or other media.

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How flexible is Windows printing?

A single computer can act as all printing components, or they can be spread across a network.

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Special Identity

A special identification that allows users to access a printer with specific permissions.

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Print and Manage Own Documents

A default printer permission allowing users to print and manage their own documents.

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Share Printer

The ability to share a printer with others, allowing users to see it and potentially use it.

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Change Printer Properties

Lets users alter settings like the printer's name, location, or default paper size.

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Delete Printer

Enables users to delete a shared printer, removing it from everyone's access.

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Control Job Settings for Others

Allows users to configure print jobs for others, such as changing the priority or adding paper sizes.

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Setting Printer Priorities

Assigns different priority levels to printers connected to the same device, making certain users' jobs print before others.

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Study Notes

Overview of Print and Document Services

  • Print and Document Services are configured and deployed.
  • A print server is deployed.
  • The print and document services role is used.

Windows Print Architecture

  • Print device: The physical hardware that prints documents.
  • Printer: The software that controls communication between a computer and a print device.
  • Print server: A computer or device that receives print jobs and sends them to print devices. It can be local or on the network.
  • Printer driver: Software that translates print jobs into instructions for a specific printer.

Windows Printing

  • Printer Installation: Select the printer device's manufacturer and model. Specify the port or interface. Install the printer driver for that specific device.
  • Windows Printing Flexibility: A computer can handle all print components and the components can be distributed on a network.
    • Four configurations: Direct Printing, Locally Attached Printer Sharing, Network-Attached Printing, and Network-Attached Printer Sharing.

Sharing a Printer

  • Heavy use can require hardware upgrades (additional memory or disk space).
  • A dedicated print server is an option.
  • Shared print installation can be done during or after the initial installation.
    • USB: Drivers install automatically upon connection.
    • Network: Install software created by the printer's manufacturer.
  • A printer can be shared during installation or after.
  • When sharing a printer, users may need different drivers for different versions of Windows. Additional drivers can be installed.

Managing Printer Drivers

  • Drivers on Windows Server 2012 R2 are often the same used on client workstations.
  • Install different drivers using the Additional Drivers dialog, e.g., 32-bit versus 64-bit, for older operating systems.
  • Drivers and their specifications are managed.

Configuring Printer Security

  • Clients need appropriate permissions to access shared printers.
  • Security is simpler than NTFS permissions
    • Use the printer (access).
    • Manage documents submitted to it.
    • Manage printer properties.
  • Printer permissions are managed like folder shares.

Basic Printer Permissions

  • Print: Connect to the printer, print, pause, resume, restart, cancel user's documents.
  • Manage this printer: Cancel all documents, share, change printer properties, delete a printer, and change printer permissions.
  • Manage documents: Pause, resume, restart, cancel all user documents, and control job settings.

Managing Documents

  • Users can usually print and manage their documents by default.
  • Permission controls user's management of other's documents; enabling various actions (pause, resume, restart, cancel).

Managing Printers

  • Tasks include setting priorities among multiple printers to the same device.
  • Schedule printer access with different schedules for availability.
  • Create printer pools to increase throughput and fault tolerance by connecting one printer to multiple print devices.
  • Setting printer priority and scheduling printer access are possible tasks. Creating printer pools to manage multiple printers to a single print device enhances efficiency and fault tolerance.

Using the Print and Document Services Role

  • The Windows Server 2012 R2 default installation makes printer sharing and management available.
  • For network printing management, including installing print and document services, the function offers additional management capabilities.
  • Print Server: Primary Print Management console; required.
  • Distributed Scan Server: Allows networked scanners to send documents to users.
  • Internet Printing: Enables internet users to print to shared Windows printers.
  • LPD Service: Allows UNIX clients to print to Windows.
  • The print service role includes four services: Print Server, Distributed Scan Server, Internet Printing and LPD service, each having its own function within the system.

Using the Print Management Console

  • Allows managing and configuring print components. Includes components like custom filters, print servers, and deployed printers.
  • Windows users can manage print systems via a GUI (Graphical User Interface).

Adding Print Servers

  • A GUI to deploy, configure, modify, and remove print servers.
  • The process for adding print servers is carried out through a GUI.

Viewing Printers

  • Administrators must track many printers, especially on large networks.
  • The Print Management console provides filters to help manage large lists (including default filters), and add custom filters.
  • The console has features to filter printers displayed to simplify management.

Managing Printers and Print Servers

  • Offers the ability using the print management console GUI to access printer settings. A wide view of printer properties is shown, including status and print jobs.
  • The console provides detailed information regarding printers.

Deploying Printers with Group Policy

  • AD DS simplifies printer deployment to multiple clients.
  • Administrators can locate printers by name, location, or model from the AD DS database.
  • GPO allows linking printers to a domain, site, or OU.
  • Group Policy Objects are configurable for printer deployment.

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Related Documents

ITEC1420 Chapter 8 Print and Document Services PDF

Description

This quiz covers the essential concepts of Print and Document Services in the Windows environment. Learn about print architecture, printer installation, and various network configurations for printing. Test your understanding of print servers, printer drivers, and more.

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