ITEC1420 Chapter 8 Print and Document Services PDF

Chapter 8 Configuring Print and Document Services  Overview Configure Print and Document Services Deploying a Print Server Using the Print and Document Services Role Deploying a Print Server Configuring Print and Document Services Windows Print Architecture Print device:...

Chapter 8 Configuring Print and Document Services  Overview Configure Print and Document Services Deploying a Print Server Using the Print and Document Services Role Deploying a Print Server Configuring Print and Document Services Windows Print Architecture Print device: The actual hardware that produces hard-copy documents on paper or other print media. Printer: The software interface through which a computer communicates with a print device. Print server: A computer (or standalone device) that receives print jobs from clients and sends them to print devices that are either locally attached or connected to the network. Printer driver: A device driver that converts the print jobs generated by applications into an appropriate string of commands for a specific print device. 4 Windows Printing The Windows Print Architecture 5  Windows Printing To install a printer in Windows: Select the print device’s specific manufacturer and model. Specify the port (or other interface) the computer will use to access the print device. Supply a printer driver specifically created for that print device. 6  Windows Printing Flexibility A single computer can perform the roles of all printing components (except the print device), or they can be distributed across the network. There are four fundamental configurations: 1. Direct printing 2. Locally attached printer sharing 3. Network-attached printing 4. Network-attached printer sharing 7  Direct Printing A locally attached print device 8 Locally Attached Printer Sharing Sharing a locally attached printer 9  Network-Attached Printing A network-attached print device with multiple print servers 10 Network-Attached Printer Sharing A network-attached print device with a single, shared print server 11  Sharing a Printer If a computer is to support heavy printer use, the following hardware upgrades might be needed: Additional system memory Additional disk space (for queued print jobs) Make the computer a dedicated print server 12  Sharing a Printer A printer can be shared during the installation or any time after. To install a printer: USB: Upon connection and power up, a driver will automatically be installed, unless Windows does not have a driver. Network-attached printers: An installation program supplied with the device will locate, install, and configure. 13  Share a Printer The Devices and Printers window 14  Share a Printer The Sharing tab of a printer’s Properties sheet 15  Managing Printer Drivers The drivers installed on Windows Server 2012 R2 are generally the same drivers used on the client workstations. Using the Additional Drivers dialog box, you can install drivers for client workstations that require different drivers, such as 32-bit versus 64-bit drivers, or drivers for older operating systems. 16  Configuring Printer Security Like folder shares, clients must have the proper permissions to access a shared printer. Much simpler than NTFS permissions: o Use the printer. o Manage documents submitted to printer. o Manage the properties of the printer. 17 Assign Printer Permissions The Security tab of a printer’s Properties sheet 18  Basic Printer Permissions Permission Capabilities Advanced Permissions Default Assignments Connect to a printer Print Assigned to the Print Print documents Pause, resume, restart, and cancel Read Permissions Everyone special identity the user’s own documents Cancel all documents Print Share a printer Manage Printers Assigned to the Manage Change printer properties Read Permissions Administrators this printer group Delete a printer Change Permissions Change printer permissions Take Ownership Manage Documents Pause, resume, restart, and cancel Assigned to the Manage all users’ documents Read Permissions Creator Owner documents Change Permissions special identity Control job settings for all documents Take Ownership 19  Managing Documents By default everyone can print and manage their own documents Allow Manage Documents permission allows users to manager other user’s documents Managing refers to: o Pausing o Resuming o Restarting o Canceling 20 Manage Documents A Windows Server 2012 print queue window 21  Managing Printers Typical configuration tasks include: Setting printer priorities: Multiple printers connected to the same print device to allow certain users’ print jobs to print before others. Scheduling printer access: Multiple printers connected to the same print device with different time schedules for availability. Creating a printer pool: One printer connected to multiple print devices to increase throughput and provide fault tolerance. 22  Managing Printers The Advanced tab of a printer’s Properties sheet 23  Using the Print and Document Services Role Lesson : Configuring Print and Document Services  The Print and Document Services Role The Windows Server 2012 R2 default installation configuration makes available all printer sharing and management capabilities discussed in the previous sections. For administrators involved with enterprise network printing, installing the Print and Document Services role on the computer provides additional tools that are particularly useful. 25  Print Services Role Services Wizard Pages System Services Role Service Added Installed Description Installs the Print Management console for Microsoft Management Console (MMC), which enables administrators Print Spooler to deploy, monitor, and manage Print Server [None] (Spooler) printers throughout the enterprise. This is the only role service that is required when you add the Print Services role. Enables the computer to receive Distributed [None] Distributed Scan documents from network-based Scan Server Server (ScanServer) scanners and forward them to the appropriate users. World Wide Web Publishing Service Creates a website that enables users Internet [None] (w3svc) on the Internet to send print jobs to Printing IIS Admin Service shared Windows printers. (iisadmin) Enables UNIX clients running the LPR TCP/IP Print Server LPD Service [None] (LPDSVC) (line printer remote) program to send their print jobs to Windows printers. 26  The Print and Document Services Role The Print Services node in Server Manager 27 Using the Print Management Console The Print Management console 28 Adding Print Servers A print server displayed in the Print Management console 29  Viewing Printers On large enterprise networks, administrators must keep track of dozens or hundreds of print devices. The Print Management console provides a multitude of ways to view the printing components by applying filters to the complete list of printers. There are four default filters (All Printers, All Drivers, Printers Not Ready, and Printers With Jobs) and you can also create custom filters. 30 Managing Printers and Print Servers The Print Management console’s extended view 31 Deploying Printers with Group Policy AD DS helps simplify the process of deploying printers to large numbers of clients. Administrators can search for printers in the AD DS database by name, location, or model. You can configure a Group Policy Object (GPO) to deploy a printer and link it to a domain, site, or OU. 32 Thank you! 33