Challenges with Manual Purchasing Systems
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Questions and Answers

What does the term 'contracting' refer to in the context of purchasing?

  • Obtaining merchandise
  • Obtaining raw materials
  • Obtaining services (correct)
  • Obtaining capital equipment
  • Which category of buyers includes wholesalers and retailers who primarily purchase for resale purposes?

  • Service buyers
  • Capital equipment buyers
  • Merchant buyers (correct)
  • Industrial buyers
  • What is the primary task of industrial buyers?

  • Purchase capital equipment for conversion
  • Purchase raw materials for conversion purposes (correct)
  • Purchase merchandise in volume
  • Purchase raw materials for resale
  • What does the term 'Supply Management' refer to?

    <p>The broader scope of duties undertaken by purchasing professionals</p> Signup and view all the answers

    Why do merchants purchase merchandise in volume?

    <p>To benefit from quantity discounts and incentives</p> Signup and view all the answers

    What distinguishes industrial buyers from merchant buyers?

    <p>Industrial buyers purchase raw materials for conversion purposes</p> Signup and view all the answers

    What document is issued by the buyer to the selected supplier, becoming a legally binding contract when accepted?

    <p>Purchase Order</p> Signup and view all the answers

    In the purchasing process, what is issued by the buyer to identify suppliers and request pricing for routine items?

    <p>Request for Quotation</p> Signup and view all the answers

    What is retained by the issuer when a material requisition is issued in the purchasing process?

    <p>Original plus a duplicate</p> Signup and view all the answers

    Which document provides essential information for the accounting department in the purchasing process?

    <p>Material Requisition</p> Signup and view all the answers

    What becomes a legally binding contract when accepted by the supplier in the purchasing process?

    <p>Purchase Order</p> Signup and view all the answers

    What action needs to be taken by purchasing personnel once an order is accepted to ensure on-time delivery of purchased material?

    <p>Expediting the order</p> Signup and view all the answers

    What are the primary goals of purchasing according to the text?

    <p>Improving quality of finished goods produced</p> Signup and view all the answers

    Which purchasing process is described as a manual, paper-based system?

    <p>Traditional purchasing process</p> Signup and view all the answers

    What is the main aim of an effective purchasing system as mentioned in the text?

    <p>Ensuring efficient transmission of information</p> Signup and view all the answers

    How can purchasing contribute to improving product quality?

    <p>By actively seeking better materials and reliable suppliers</p> Signup and view all the answers

    What is one of the key roles of a proper purchasing system related to supplier interactions?

    <p>Efficient flows of purchased materials from suppliers to users</p> Signup and view all the answers

    Why do many companies prefer automated, electronic-based purchasing systems?

    <p>For more efficient processes</p> Signup and view all the answers

    What is one of the cost savings benefits mentioned in the text for buyers using a preferred supplier list?

    <p>Ability to purchase on a more frequent basis</p> Signup and view all the answers

    How does the system enhance accuracy in communication between buyers and suppliers?

    <p>By providing outdated information on suppliers</p> Signup and view all the answers

    What benefit do buyers gain in terms of real-time access when using the system described?

    <p>Instant posting of bids after processing requisitions</p> Signup and view all the answers

    How does the system's mobility feature impact buyer-supplier interaction?

    <p>Allows buyers to communicate with suppliers from any geographical location</p> Signup and view all the answers

    Why is it mentioned that the system allows users to assess options before preparing a purchase requisition?

    <p>To promote informed decision-making</p> Signup and view all the answers

    What is another cost-saving advantage mentioned in the text for buyers utilizing preferred supplier lists?

    <p>Elimination of the need for preprinted purchase requisition forms</p> Signup and view all the answers

    What is a common reason for organizations to outsource materials or services?

    <p>Cost advantage</p> Signup and view all the answers

    When might an organization choose to make its own materials instead of outsourcing?

    <p>To protect proprietary technology</p> Signup and view all the answers

    Why could a firm be unable to produce components in-house, leading to the need for outsourcing?

    <p>Insufficient capacity</p> Signup and view all the answers

    What is a primary reason firms might outsource components according to the text?

    <p>Cost advantage</p> Signup and view all the answers

    Which factor could lead an organization to outsource services or components?

    <p>Cost advantage from suppliers</p> Signup and view all the answers

    What is a key factor that might drive an organization to make its own components?

    <p>Quality advantage</p> Signup and view all the answers

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