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Questions and Answers
Which department is primarily responsible for the 'Repair and Maintenance of Motive Power'?
Which department is primarily responsible for the 'Repair and Maintenance of Motive Power'?
Which of the following is classified as a primary unit (object) of expenditure?
Which of the following is classified as a primary unit (object) of expenditure?
What type of expenses are 'Excise duty paid/payable for purchase of materials', 'Customs duty paid/payable for purchase of materials' and 'Sales Tax paid/payable for purchase of materials' categorized under?
What type of expenses are 'Excise duty paid/payable for purchase of materials', 'Customs duty paid/payable for purchase of materials' and 'Sales Tax paid/payable for purchase of materials' categorized under?
Which allowance is NOT a type of 'individual' expenditure?
Which allowance is NOT a type of 'individual' expenditure?
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Under which of the following categories would you find 'Rental for P&T telephone and call charges including Trunk calls'?
Under which of the following categories would you find 'Rental for P&T telephone and call charges including Trunk calls'?
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Which of these categories encompasses the upkeep of railway tracks and related infrastructure?
Which of these categories encompasses the upkeep of railway tracks and related infrastructure?
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What does 'Demand No. 11' specifically relate to?
What does 'Demand No. 11' specifically relate to?
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Which of the following is classified under 'Operating Expenses'?
Which of the following is classified under 'Operating Expenses'?
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Which category covers the cost of maintaining locomotives and their components?
Which category covers the cost of maintaining locomotives and their components?
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Which of these options is classified as an 'Appropriation to Funds'?
Which of these options is classified as an 'Appropriation to Funds'?
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What type of expenditure includes the cost of new train cars and infrastructure?
What type of expenditure includes the cost of new train cars and infrastructure?
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Which of these expenses is directly linked to the movement of goods and passengers?
Which of these expenses is directly linked to the movement of goods and passengers?
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Which of the following includes the provision for employee benefits after retirement?
Which of the following includes the provision for employee benefits after retirement?
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Which of the following is not directly related to the upkeep of railway assets?
Which of the following is not directly related to the upkeep of railway assets?
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What does 'General superintendence and services on Railways' refer to?
What does 'General superintendence and services on Railways' refer to?
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What is the primary purpose of the monthly expenditure review conducted by the Railway Board?
What is the primary purpose of the monthly expenditure review conducted by the Railway Board?
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When is the 'Final Modification' review conducted in the railway budgeting process?
When is the 'Final Modification' review conducted in the railway budgeting process?
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What is the 'Budget Order'?
What is the 'Budget Order'?
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Which of the following actions is NOT permitted under the described budgetary guidelines?
Which of the following actions is NOT permitted under the described budgetary guidelines?
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What is the purpose of the 'Revised Estimate' during the railway budgetary exercise?
What is the purpose of the 'Revised Estimate' during the railway budgetary exercise?
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Which document supports the grant allocated to road services, according to the text?
Which document supports the grant allocated to road services, according to the text?
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What is the timing of the 'August Review' in the railway budgetary process?
What is the timing of the 'August Review' in the railway budgetary process?
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How does the Railway Board manage the budget before the approval of supplementary grants?
How does the Railway Board manage the budget before the approval of supplementary grants?
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What is the purpose of the telegraphic modification statement that is called for from individual railways?
What is the purpose of the telegraphic modification statement that is called for from individual railways?
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In terms of works expenditure, how many primary units are there according to the text?
In terms of works expenditure, how many primary units are there according to the text?
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What was a significant difficulty in building a budgetary structure for the Railways?
What was a significant difficulty in building a budgetary structure for the Railways?
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What factor contributed to delays in the compilation of vital physical data?
What factor contributed to delays in the compilation of vital physical data?
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Which area is NOT included in the 'Repairs and Maintenance' category of grants?
Which area is NOT included in the 'Repairs and Maintenance' category of grants?
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How many total categories are the 16 Demands for Grants grouped under?
How many total categories are the 16 Demands for Grants grouped under?
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Which of the following is one of the categories for Demands for Grants?
Which of the following is one of the categories for Demands for Grants?
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What is the main recommendation regarding the ease of the system for lower formations?
What is the main recommendation regarding the ease of the system for lower formations?
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Which of the following is included under Operating expenses?
Which of the following is included under Operating expenses?
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What does Grant No.5 primarily cover?
What does Grant No.5 primarily cover?
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Which performance unit is associated with Grant No.6?
Which performance unit is associated with Grant No.6?
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What type of staff statement is included in Grants 4, 5, and 6?
What type of staff statement is included in Grants 4, 5, and 6?
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Which grant covers maintenance of signaling and telecommunication equipment?
Which grant covers maintenance of signaling and telecommunication equipment?
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What are the performance units for Grant No.7?
What are the performance units for Grant No.7?
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What does Grant No.8 signify in terms of credit?
What does Grant No.8 signify in terms of credit?
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What is a key feature of the expenditures covered by Grant No.6?
What is a key feature of the expenditures covered by Grant No.6?
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How is performance in Grant No.5 assessed?
How is performance in Grant No.5 assessed?
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Which activity is not included under Grant No.8?
Which activity is not included under Grant No.8?
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Which of the following best describes the key difference between the budgeting process under the current system and the proposed Zero Base Budgeting system?
Which of the following best describes the key difference between the budgeting process under the current system and the proposed Zero Base Budgeting system?
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Based on the information provided, which of the following is NOT a primary unit of expenditure?
Based on the information provided, which of the following is NOT a primary unit of expenditure?
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Which of the following statements best summarizes the role of the DRM (Divisional Railway Manager) in the budgeting process?
Which of the following statements best summarizes the role of the DRM (Divisional Railway Manager) in the budgeting process?
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What is the primary objective of introducing Zero Base Budgeting in Indian Railways?
What is the primary objective of introducing Zero Base Budgeting in Indian Railways?
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How does Zero Base Budgeting differ from the existing budgeting system in Railways?
How does Zero Base Budgeting differ from the existing budgeting system in Railways?
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What was the most significant change in the financial administration of Railways in India in 1923?
What was the most significant change in the financial administration of Railways in India in 1923?
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What was a primary reason for separating railway finances from general finances?
What was a primary reason for separating railway finances from general finances?
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Which year marked a significant reorganization of the Railway Board as suggested by the Acworth Committee?
Which year marked a significant reorganization of the Railway Board as suggested by the Acworth Committee?
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Which personnel were primarily responsible for accounting and auditing before the establishment of the Financial Commissioner for Railways?
Which personnel were primarily responsible for accounting and auditing before the establishment of the Financial Commissioner for Railways?
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What was a unique characteristic of the financial structure of Indian Railways compared to other financial demands?
What was a unique characteristic of the financial structure of Indian Railways compared to other financial demands?
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Which component was NOT involved in the initial structure of railway administrations in India?
Which component was NOT involved in the initial structure of railway administrations in India?
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Which committee's recommendations led to a re-organization of the Railway Board?
Which committee's recommendations led to a re-organization of the Railway Board?
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What are the three main divisions of the Consolidated Fund of India as per the railway accounts?
What are the three main divisions of the Consolidated Fund of India as per the railway accounts?
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Which part of the Government accounts is primarily concerned with unforeseen expenditures?
Which part of the Government accounts is primarily concerned with unforeseen expenditures?
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What must every officer authorize to ensure compliance with financial propriety?
What must every officer authorize to ensure compliance with financial propriety?
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Which division of the Public Accounts of India records loans and advances made by the Government?
Which division of the Public Accounts of India records loans and advances made by the Government?
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What is the primary source of revenue for Railways as described in the content?
What is the primary source of revenue for Railways as described in the content?
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How should every officer handle expenditures from public moneys according to the canons of financial propriety?
How should every officer handle expenditures from public moneys according to the canons of financial propriety?
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Which part of the government accounts encompasses adjustments like transfers between accounting circles?
Which part of the government accounts encompasses adjustments like transfers between accounting circles?
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What is one of the key principles outlined in Rule 21 of the General Financial Rules?
What is one of the key principles outlined in Rule 21 of the General Financial Rules?
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What is the primary focus of financial reports prepared at the close of the financial year in railway accounts?
What is the primary focus of financial reports prepared at the close of the financial year in railway accounts?
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Which of the following powers cannot be delegated by the General Managers?
Which of the following powers cannot be delegated by the General Managers?
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What elemental requirement is NOT part of a valid contract?
What elemental requirement is NOT part of a valid contract?
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What classification of powers do General Managers possess?
What classification of powers do General Managers possess?
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Which scenario illustrates an illegal contract?
Which scenario illustrates an illegal contract?
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What is the primary purpose of a tender notice?
What is the primary purpose of a tender notice?
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In the context of engaging agencies, what is essential for managers to understand?
In the context of engaging agencies, what is essential for managers to understand?
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Which of the following best describes a counter-offer?
Which of the following best describes a counter-offer?
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What does the term 'consideration' refer to in contract law?
What does the term 'consideration' refer to in contract law?
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Which of the following statements is true regarding the acceptance of contract proposals?
Which of the following statements is true regarding the acceptance of contract proposals?
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What type of contracts are organizations increasingly engaging in due to privatization?
What type of contracts are organizations increasingly engaging in due to privatization?
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What is the primary purpose of requiring tender parties to submit standing earnest money?
What is the primary purpose of requiring tender parties to submit standing earnest money?
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Under what circumstance is the single tender system most appropriately used?
Under what circumstance is the single tender system most appropriately used?
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Which of the following stages must be completed before calling tenders?
Which of the following stages must be completed before calling tenders?
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What factor must be taken into account when deciding the mode of tendering?
What factor must be taken into account when deciding the mode of tendering?
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Which of the following is a requirement for a party to be registered for tendering?
Which of the following is a requirement for a party to be registered for tendering?
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What can typically be expected regarding the rates in a single tendering process?
What can typically be expected regarding the rates in a single tendering process?
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What role does an accounts officer play in the tendering committee?
What role does an accounts officer play in the tendering committee?
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What happens after the verification of credentials for tender registration?
What happens after the verification of credentials for tender registration?
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What is a common requirement for agencies before entering into contracts?
What is a common requirement for agencies before entering into contracts?
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Which type of work is most likely to require a higher sanction in the tendering process?
Which type of work is most likely to require a higher sanction in the tendering process?
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What was the primary objective behind the appointment of the Financial Commissioner in 1923?
What was the primary objective behind the appointment of the Financial Commissioner in 1923?
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What is the significance of the Separation Convention of 1924 in the context of railway finance?
What is the significance of the Separation Convention of 1924 in the context of railway finance?
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Who holds the ultimate authority to sanction Railway expenditure, subject to the general control of the Finance Minister?
Who holds the ultimate authority to sanction Railway expenditure, subject to the general control of the Finance Minister?
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In the event of a disagreement between the Financial Commissioner and other members of the Railway Board, what recourse does the Financial Commissioner have?
In the event of a disagreement between the Financial Commissioner and other members of the Railway Board, what recourse does the Financial Commissioner have?
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Which role was replaced by the Controller of Railway Accounts and Director of Railway Audit in the evolution of the financial systems of Indian Railways?
Which role was replaced by the Controller of Railway Accounts and Director of Railway Audit in the evolution of the financial systems of Indian Railways?
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Which officer reports to the General Manager (GM) according to the provided text?
Which officer reports to the General Manager (GM) according to the provided text?
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What is the role of Executive Directors in the context of the Railway Board's financial organization?
What is the role of Executive Directors in the context of the Railway Board's financial organization?
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Which of the following would be classified under 'Other expenses'?
Which of the following would be classified under 'Other expenses'?
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What type of expense is 'Transfer of debits' generally associated with?
What type of expense is 'Transfer of debits' generally associated with?
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Which of the following best describes 'Adjustment of Wages on POH and other repairs from WMS account to Revenue Heads' ?
Which of the following best describes 'Adjustment of Wages on POH and other repairs from WMS account to Revenue Heads' ?
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Which of the following expense categories includes the cost of 'Air Travel sanctioned in lieu of privilege passes'?
Which of the following expense categories includes the cost of 'Air Travel sanctioned in lieu of privilege passes'?
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Under which category would fees paid to external consultants or experts be classified?
Under which category would fees paid to external consultants or experts be classified?
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Prior to 1978-79, how were Demands for Grants presented to Parliament in relation to the initial accounting?
Prior to 1978-79, how were Demands for Grants presented to Parliament in relation to the initial accounting?
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What was a key difficulty with the pre-1978-79 budgeting system as it relates to executive departments?
What was a key difficulty with the pre-1978-79 budgeting system as it relates to executive departments?
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In the current system, what does Demand No. 4 primarily represent?
In the current system, what does Demand No. 4 primarily represent?
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Which branch is primarily associated with Demand No.4, according to the current system’s structure?
Which branch is primarily associated with Demand No.4, according to the current system’s structure?
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What does 'over capitalization' relate to in the context of railway budget?
What does 'over capitalization' relate to in the context of railway budget?
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What is the primary focus of 'Abstract A' in the pre-1978-79 budgeting structure?
What is the primary focus of 'Abstract A' in the pre-1978-79 budgeting structure?
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Prior to the restructuring, how did the Demands for Grants relate to the initial expenditure accounts?
Prior to the restructuring, how did the Demands for Grants relate to the initial expenditure accounts?
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Which of these categories is NOT specified as a component within the Demands for Grants?
Which of these categories is NOT specified as a component within the Demands for Grants?
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What is considered the largest component of working expenses according to the options in the text?
What is considered the largest component of working expenses according to the options in the text?
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Which budgetary demand covers plant and equipment for the Engineering Branch?
Which budgetary demand covers plant and equipment for the Engineering Branch?
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In the described budgeting process, where should the budgeting originate from?
In the described budgeting process, where should the budgeting originate from?
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What is the primary focus when budgeting for works grants?
What is the primary focus when budgeting for works grants?
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What is the purpose of consolidating data at the sub-divisional or divisional level?
What is the purpose of consolidating data at the sub-divisional or divisional level?
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What is one of the main factors to consider when creating a budget for works grants?
What is one of the main factors to consider when creating a budget for works grants?
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What is the focus of the technical element of the budgeting process within the Engineering Branch?
What is the focus of the technical element of the budgeting process within the Engineering Branch?
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Which of the following review processes looks at additional available information during the year?
Which of the following review processes looks at additional available information during the year?
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What is the first stage where middle management decisions are made regarding ways of working?
What is the first stage where middle management decisions are made regarding ways of working?
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What is a limitation of traditional budgeting techniques according to the text?
What is a limitation of traditional budgeting techniques according to the text?
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What is the primary goal of correlating the method of accounting and compilation of the annual budget?
What is the primary goal of correlating the method of accounting and compilation of the annual budget?
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Which department is responsible for the 'Repair and Maintenance of Carriage and Wagon'?
Which department is responsible for the 'Repair and Maintenance of Carriage and Wagon'?
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What does Demand '7' primarily cover?
What does Demand '7' primarily cover?
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Which of these activities is primarily under the purview of the 'Optg/Comml' department?
Which of these activities is primarily under the purview of the 'Optg/Comml' department?
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Demand No. 10 is associated with which of the following expenses?
Demand No. 10 is associated with which of the following expenses?
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Which department would be responsible for 'Repair and Maintenance of Motive Power'?
Which department would be responsible for 'Repair and Maintenance of Motive Power'?
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What kind of expenses are covered under Demand No. 9?
What kind of expenses are covered under Demand No. 9?
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Which of these is a primary responsibility of the 'Engg' department?
Which of these is a primary responsibility of the 'Engg' department?
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If a railway needed to budget for costs of new train cars, which of these departments would most likely NOT be involved?
If a railway needed to budget for costs of new train cars, which of these departments would most likely NOT be involved?
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Which demand number is most likely to include the cost of maintaining signals and telecommunication equipment on trains and tracks?
Which demand number is most likely to include the cost of maintaining signals and telecommunication equipment on trains and tracks?
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Which of the following is most closely related to Demand 12?
Which of the following is most closely related to Demand 12?
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Study Notes
Accounts Department Contents
- Functions of Accounts Department (pages 8-12)
- Canons of Financial Propriety (page 13)
- Statutory Audit (pages 13-15)
- Accounts Inspection of Executive Offices (pages 15-16)
- Schedule of Powers (pages 16-17)
- Tenders & Contracts (pages 17-27)
- Budgeting on Railways (pages 27-28)
- Demands for Grants (pages 28-38)
- Budgetary Exercise (pages 38-40)
- Budget Documents (pages 40-41)
- Budget Cycle (pages 41-42)
- Structure of Railway Budget (pages 43-45)
- Primary Units (Objects) of expenditure (pages 46-52)
- Traffic earnings (pages 53-54)
- Various Funds maintained by the Indian Railways (pages 55-56)
- Internal check of expenditure (pages 56-63)
- Cash Imprest (pages 63-64)
- Earning Accountal (pages 64-66)
- Role of TIA (pages 67-69)
Historical Background
- There were 33 separate Railway administrations in India.
- Railway finances were initially part of the General Finances.
- The appointment of a Financial Commissioner for Railways in 1923 signified a landmark in financial administration on Indian Railways.
- The Acworth Committee (1921) recommended separating Railway finances from General Finances, leading to the Separation Convention of 1924.
- Separating Railway finances from general finances helped stabilize general financial fluctuations.
Evolution of Financial Systems of Indian Railways
- Railway finance was initially part of the Finance department.
- A Financial Commissioner was appointed in 1923.
- The Accountant General (AG) was replaced by Controller of Railway Accounts.
- Railway accounts were brought under the General Manager (GM).
- A distinct Finance branch under the FA&CAO was established.
- This evolution aimed for better financial management and control.
Functions of Accounts Department
- Keeping railway accounts according to prescribed rules.
- Internal checking of railway receipts and expenditures.
- Providing financial advice.
- Compiling the budget.
- Maintaining financial propriety, specifically following established rules.
Canons of Financial Propriety
- Officers authorizing expenditure must adhere to high financial standards.
- Strict economy and observance of financial rules and regulations are expected.
- Expenditure should not exceed the occasion's needs, and should be fair.
- No authority should act directly or indirectly to its benefit.
- Expenditures shouldn't be for one person or group unless in accordance with policy or custom.
- Allowances should not profit recipients.
- Officers must demonstrate vigilance with their own funds as a standard.
Statutory Audit
- The Comptroller and Auditor General (CAG) is responsible for auditing union and state accounts.
- The CAG's duties include auditing all expenditure from the consolidated fund.
- The CAG audits union and state transactions regarding contingency funds.
- Audits of trading, manufacturing, profit, and loss accounts, and balance sheets for union and state departments are also CAG responsibilities.
- The CAG's role is to ensure financial propriety through audits.
CAG's Organizational Structure
- The Comptroller and Auditor General (CAG) oversees all audit offices under the union or state.
- The CAG has a Deputy CAG for Railways.
- Railway audits have Principal Directors, Deputy Directors, and Audit Officers in different divisions/workshops.
- Communications from audit in the form of reports include part I (major) and part II (minor) audit inspection reports, with specific reporting procedures.
- This structure ensures a system for checking financial transactions, upholding accountability, and upholding financial regulations.
Accounts Inspection of Executive Offices
- Internal check ensures that records are kept accurately by executive officers.
- Internal check verifies that returns sent to accounts are based on correct records.
- Inspection is scheduled in accordance with a pre-set programme.
- The executive is informed about the findings of the inspection.
- This system prevents financial irregularities and improves accountability by verifying documentation.
General Managers' Negative Powers
- General Managers have delegated negative powers relating to financial decisions, per Finance Code Vol 1.
- General Managers require prior sanction from the Railway Board for actions not in their negative power list.
- This system allows for quick decision-making on certain matters while ensuring proper authorization.
Tenders and Contracts
- Contract elements include minimum two parties, a lawful object, and free consent.
- Tender notices are invitations to offer, not offers themselves.
- Private sector contract processes often differ substantially from public sector processes.
- The process must be transparent and uphold government guidelines.
Various Stages of Tender Process
- The competent authority sanctions a detailed estimate before calling tenders.
- Budget availability should be confirmed for fulfilling contractual liabilities.
- Tender documents with detailed plans, designs, specifications, and work conditions are finalized and made available for sale.
- The appropriate method of tendering is selected, considering financial interest.
- Publicizing the tender process creates fair competition for public contracts.
- Tender boxes are sealed at the stipulated time.
- Specific procedures must be followed for tenders received before or after the due time.
- A detailed record of delayed or late tenders is maintained. Methods for handling and recording variations in tenders are also included.
Earnest Money and Security Deposit
- Earnest money ensures seriousness of tenderers and discourages frivolous bids.
- Security deposit is to ensure fulfillment of contractual obligations and is deducted from running bills for successful companies
- Successful companies receive their earnest money back after fulfilling contractual obligations.
- Procedures for refunding and handling earnest money and security deposits, including specific procedures for handling waivers.
Demands for Grants
- Railway's expenditure is either "voted" or "charged".
- Voted expenditure needs Parliamentary approval and charged expenditure needs President's sanction.
- Demands for Grants are presented in 16 forms, each detailing particular departments and their expenses.
Budget Cycle
- The budget process starts with a preliminary estimate.
- The initial estimate is refined through various reviews, including August Review and Final Modification.
- Budgetary decisions are typically made in advance for each fiscal year, considering historical trends and potential changes.
- The budget process encompasses a range of documents, communications, and review mechanisms.
- The budget cycle includes specific timeframes for different stages.
Structure of Railway Budget
- Categorizes demands based on expenses and various railway activities.
- Each demand is associated with specific railway activities and related expenses.
- The activities represented in the structure are associated with related expenses.
- There is a clear outline for how various processes and activities are structured for maximum efficiency, with particular attention paid to how these fit into overall accounting.
Revenue Abstracts
- Summarizes railway activities and related expenses.
- Shows the relationships between railway activities and the various departments responsible, using a structured format.
- This detailed view of revenue sources and associated expenses provides a comprehensive overview, with consideration to any departmental differences.
Primary Units (Objects of Expenditure)
- Contains various specific objects for expenditure of both railway works and operational departments.
- Includes details of salaries, wages, allowances, and other operational expenses, including details on various allowances.
- This categorization provides a detailed breakdown of costs, for planning and controlling expenditure.
Internal Check of Expenditure
- Internal checks ensure adherence to rules, orders, and financial propriety.
- Internal controls ensure a balance between authority and accountability by controlling transactions at various stages.
- Pre-checks against expenditure are reviewed before payments can be processed to prevent fraudulent behaviour and reduce costs.
- The need for internal checks, including post-checks.
Earnings Accountal
- The Traffic Accounts office is responsible for recording and processing railway earnings.
- Earnings accounts are tracked by cash, vouchers, and remittance notes, using distinct books for particular transactions.
- Data transfer to the cash office via a formal process is part of the accounting process.
- Internal checks also ensure accounting accuracy for earnings.
Role of TIA (Travelling Inspector)
- TIAs are responsible for checking initial documents, educating station staff, and conducting surprise audits, including specific duties and responsibilities.
- TIAs collaborate with other departments for investigations and special inquiries.
- TIAs serve as an extension to the Traffic Accounts Office, maintaining presence in various field offices.
- TIAs play a critical role in maintaining revenue, preventing fraud, and upholding the integrity of railway operations in the field.
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Description
This quiz covers the various functions and responsibilities of the Accounts Department in the Indian Railways. Topics include budgeting, statutory audits, and internal checks on expenditure, among others. Test your knowledge on the financial principles and practices specific to railway operations.