Parliamentary Financial Control - Appropriation Accounts

Moving funds from one budget category to another, if approved by a higher authority, to cover needs not originally anticipated.

Re-allocating funds where no savings exist or when insufficient savings exist.

Delaying spending of budgeted funds.

Severing a project, intentionally ending it.

Amounts recovered or credited back to the budget.

Separate accounting of recovered funds by the budget.

Assets and liabilities remaining after a project is complete, that require review.

A temporary expenditure project of significant size.

Explanation of how project properties are planned to be sold or used.

Appropriation Accounts should explain all excess/savings exceeding Rs. 500 lakhs or 10% of sanctioned provision or Rs. 250 lakhs in the revenue segment.

For supplementary grants, savings exceeding 10% of the supplementary amount or Rs. 100 lakhs, whichever is higher, require explanation.

Variations exceeding Rs. 25 lakhs, for grants allotted as a whole, need explanation.

Specific works with entirely unutilized supplementary grants need explanation in the capital segment.

Explain specific works/projects in the capital segment where the entire provision (original plus supplementary) remains unutilized.

Specific works/projects with savings exceeding 10% of supplementary grants or Rs. 100 lakhs for existing work need explanation.

Specific capital works/projects experiencing variations (excess or savings) exceeding Rs. 500 lakhs needs explanation regardless of percentage.

A form used to document works with delayed authorization. It requires explanations for the delays and reasons why the items couldn't be cleared.

A form used to list works where estimates have been provisionally accepted by Accounts or Audit, waiting for final approval.

A register where expenditure on works with provisionally approved estimates is recorded, as the final allocation is still under review.

Objectionable expenditure refers to spending on projects with provisionally approved estimates, awaiting final allocation. Unsanctioned expenditure refers to spending without any approval whatsoever.

Detailed accounts of civil grants, including loans and advances with interest, that are submitted to the Railway Board.

Government spending that is automatically allocated and doesn't require approval by the legislature. Examples include salaries of judges or interest payments on government debt.

Government spending that requires approval from the legislature. This includes funding for most government programs and operations.

Detailed records that track how government money is allocated and spent.

A summary of the government's financial transactions for a year. It shows the total income and spending.

A report that reconciles the figures in the Account Current with those in the Appropriation Accounts to ensure they match.

A document confirming that all spending recorded in the Appropriation Accounts has been approved by the appropriate authority.

A list of spending items that have not yet been approved by a competent authority.

An item of objection must be classified as amounting to Rs. 1,00,000/- or more.

The total amount of expenditure placed under objection at the end of the financial year determines whether it is Rs. 1,00,000/- or more, or less than Rs. 1,00,000/-.

Clearance adjustments in a stock account are made with minus entries (debits and credits), not plus entries.

Total debits and credits in the Stores Account should match figures in the General Books' Stores account.

Foot-notes are required to explain differences between 'Stores' Account losses and actual book adjustments related to losses (e.g., depreciation, shortage).

Deficiencies in the rates of manufactured articles are unusual account entries, not treated as issues or depreciation.

Excessive manufacturing rates should be shown on the 'Stores Account' receipt side under 'Other Debits'.

A statement detailing stock verification and revaluation results should be created, following the Annexure XII format.

Summary of the Appropriation Accounts should be prepared by railways, but not submitted to Railway Board. It should follow Form No. 403 format.

Losses recorded in the Stock Adjustment Account align with 'Depreciation, shortage, etc.' column entries.

Rate excess related to produced inventory should be recognized under 'Other Debits' of the store account.

Foot-notes are needed to reconcile losses listed in 'Depreciation, shortage, etc.' in the Store Account to corresponding figures in the 'Deficiencies' category of Stock Adjustment Account.

Appropriation Accounts showcase actual expenditure versus approved grants and appropriations, highlighting excess (+), and savings (-) for each budget category.

Both the Chairman & CEO, Railway Board, and the Member Finance, Railway Board, sign these accounts, certifying their accuracy.

Automatic government spending, approved without legislative approval, like salaries of judges or interest payments on government debt.

Government spending that requires legislative approval, covering most government programs and operations.

The Director of Railway Audit, appointed by the Comptroller and Auditor General of India, reviews and reports on these accounts.

Money spent without prior approval from the competent authority. It's considered unauthorized spending and needs immediate attention.

When the audit finds instances where the organization charged less than what it should have, resulting in lost revenue.

When the organization decides to waive or let go of unpaid claims for money owed, reducing expected revenue.

A detailed document that shows the expenses related to upgrading and maintaining existing railway lines that are crucial for operations.

A breakdown of how much money was spent on key railway lines that are vital for the country's strategic goals.

A prediction of how much money the organization expects to receive back, for example, from reimbursements or outstanding bills.

Records of money the organization lost due to accidents, natural disasters, or compensation paid beyond regular claims.

Moving funds from one budget category to another without proper authorization, which is considered a financial irregularity.

Mistakes in categorizing or grouping expenses, potentially affecting the accuracy of financial reports.

A statement showing how much money is spent in each category (e.g., salaries, operations) and how much revenue is generated from each source (e.g., ticket sales).

If savings under a budget category aren't officially moved to another category to cover needs, the reasons for this must be explained. This ensures transparency and efficient use of funds.

Postponement means delaying spending, while abandonment means permanently canceling a project. These savings must be explained separately.

When a project ends, any remaining assets or debts are called unadjusted. They need to be explained and handled properly.

If a project acquired assets (like equipment), the plan for selling or using them is explained, and any losses or deficiencies are noted.

These accounts detail how government money is spent, comparing actual expenditures to authorized grants and appropriations, highlighting any excesses or savings.

Form F. 445 documents works with delayed authorization, requiring explanations for the delay and reasons why the item couldn't be cleared.

Expenditure that has been provisionally approved by Accounts or Audit but is still under review for final allocation.

Automatic government spending, approved without legislative approval, like salaries of judges or debt interest.

政府 spending that requires legislative approval, covering most government programs and operations.

Adjustments in the Stock Adjustment Account are made with minus entries, meaning debits and credits are presented as negative amounts rather than positive.

The total debits and credits in the Stores Account must be compared and matched with the corresponding figures recorded in the General Books under the heading 'Stores'.

Foot-notes are required to explain any discrepancies between the amount of losses shown in the Stores Account under 'Depreciation, shortage, etc.' and the actual adjustments made to the accounts for those losses.

These are unusual entries in the accounts, not treated as regular issues or depreciation. They represent differences in the rates of manufactured articles.

Excess manufacturing rates are recorded on the receipt side of the Stores Account under the column 'Other Debits'.

This statement summarizes the results of stock verification and revaluation. It must be prepared in the format specified in Annexure XII.

This summary is prepared by each railway. While it doesn't need to be sent to Railway Board, it follows Form No. 403 and outlines the Appropriation Accounts.

Losses recorded in the Stock Adjustment Account must align with the entries listed under the 'Depreciation, shortage, etc.' column of the Stores Account.

These are recorded as 'Other Debits' on the receipt side of the Stores Account.

Foot-notes are required to reconcile the losses shown in the 'Depreciation, shortage, etc.' column of the Stores Account with the corresponding figures in the 'Deficiencies' category of the Stock Adjustment Account.