Reliance Natural Resources Leadership Summit PDF

**RHOT Major Project B: Corporate Meeting Planner** **Reliance Natural Resources Leadership Summit** **Student Name** **Institution Name** **Course Name and Code** **Instructor Name** **Due Date** **Contents** {#contents.TOCHeading} ============ [Introduction to Toronto City 3](#introduction...

**RHOT Major Project B: Corporate Meeting Planner** **Reliance Natural Resources Leadership Summit** **Student Name** **Institution Name** **Course Name and Code** **Instructor Name** **Due Date** **Contents** {#contents.TOCHeading} ============ [Introduction to Toronto City 3](#introduction-to-toronto-city) [Introduction to Sheraton Centre Toronto Hotel 4](#introduction-to-sheraton-centre-toronto-hotel) [Group Resume 7](#group-resume) [Banquet Event Order 12](#banquet-event-order) [Budget 18](#budget) [Transportation 18](#transportation) [Accommodation 19](#accommodation) [Event 20](#event) [Décor and Flowers 21](#d%C3%A9cor-and-flowers) [Conclusion 22](#conclusion) [References 24](#references) **Introduction to Toronto City** ================================ Toronto is the largest city in Canada and the fourth largest city in North America, with a population of more than 2.8 million people, according to the 2021 Canada census. The city is one of the world\'s largest and most diverse cities, located in the heart of the Canadian financial district. Within the city is the Toronto Pearson International Airport, Canada\'s largest airport, which handles more than 50 million travelers. The airport offers flights to more than 80 cities globally. Additionally, Union Station serves downtown Toronto and is one of the largest transportation centers in North America, with daily access to VIA Rail, GO Transit, and the Union Pearson Express. The GDP of Toronto is over \$364 billion, which contributes about 20% of the Canadian economy to home-based industries such as natural resources, technologies, and finance. More than 250,000 businesses make it a perfect hub for industry-based events. Most often known as \"The City of Neighborhoods,\" Toronto has more than 200 nationalities and more than 140 languages that can be heard, which makes the atmosphere welcoming for all the attendees. Scenic Toronto Night Tour \| Adventures.com Figure 1: Toronto City, Canada. Retrieved from Canada is an environmentally conscious country, and Toronto stands out as a green city among many in North America. Projects like the Toronto Green Standard advocate for green building designs, which will be the subject of the protection of the conference. The Toronto Transit Commission of Toronto represents public transport, with more than 1,7 million people choosing green means of transportation daily. Local attractions include, for example, the CN Tower, which over 1.5 million people visit annually, and Toronto Island, which is only a ferry away. Other attraction sites include the Royal Ontario Museum, Ripley\'s Aquarium, the Distillery District, and so much more that one can engage in while networking or in a personal capacity. These characteristics make Toronto accessible, economical, relevant, and culturally vibrant, and this makes Toronto a perfect place to foster adrenaline collaboration and innovation during a corporate event. **Introduction to Sheraton Centre Toronto Hotel** ================================================= Sheraton Centre Toronto Hotel, a property of Marriott International, is one of the best facilities for corporate events in Toronto, and it is situated in downtown Toronto. Equipped with modern facilities and rightful service, it is designed uniquely for corporate meetings and conferences. The Sheraton Centre Toronto Hotel boasts over 130,000 sq ft of meeting and event facilities -- making it one of the largest in Toronto. The biggest is the Grand Ballroom, which can seat 2300 guests, making it appropriate for functions such as gala dinners and keynote speeches. There are also 60 multipurpose meeting spaces, making it easier for attendees to break off into different sessions if necessary.  Figure 2: Sheraton Centre Toronto Hotel. Retrieved from Sheraton Centre Toronto Hotel has a total of 1,372 La-Salle guest rooms, including breathtaking cityscape suites that guarantee all delegates a good night\'s sleep. Services available at Sheraton Centre Toronto include sophisticated catering services that are fully customizable. That\'s why the hotel provides an environmentally friendly menu combining locally sourced ingredients with the spirit of the event. There are two restaurants in the building: BnB Restaurant, which includes a casual restaurant and a fine dining room, and 43 Down, a famous informal professional dining club. There is also a sophisticated sound visual system with fast access to the internet connection and an in-house knowledgeable technician to support customers while presenting during the conference. It also has a 24-hour service virtually at a business center for participants who may need to burn the midnight oil away from a meeting, seminar, or other conference-related activity. Sheraton Centre Toronto Hotel - Green Key Global Figure 3: Serene environment at Sheraton Centre Toronto Hotel. Retrieved from Located in the city center, the hotel is within walking distance of Toronto\'s Financial District, Eaton Centre, and Union Station. Connection to Toronto PATH, the largest underground mall network in the globe, means that delegates can venture from shops and eateries without venturing outdoors. The hotel participates in Marriott\'s Serve 360: \'Doing Good in Every Direction\' initiative, explicitly aiming at the environment. Priorities, including efficient lighting systems and waste management initiatives, are relevant to the conference\'s concept of sustainability. These features have made the hotel one of the best conference centers in the city, and it has received a lot of awards based on its excellent customer service. The addition of the lavish services and facilities, central location, and continued commitment to environmental responsibility all make the Sheraton Centre Toronto Hotel a perfect venue for a corporate event. **Group Resume** ================ **[FINAL AGENDA]** **DISTRIBUTION:** **LONG (Agenda & BEOs):** A total of 20 departments to receive this, including: - - Front Office - Kitchen - Banquet Operations - Bell Desk - Housekeeping - Security - Sales - Executive Member - Group Desk - Food & Beverage Department - Restaurants **SHORT (only Agenda):** Total 10 departments, including: - - Concierge - Spa - Recreation Services - Parking Operations - Retail Stores **Reliance Natural Resources Leadership Summit**  *\"Harnessing Resources Responsibly: Sustainable Future\"* ate: *November 30, 2024* ---------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Group Code: *NRLS2024* Group/Event Name: *Reliance Natural Resources Leadership Summit* Group Profile: *A conference bringing together 100 industry leaders in natural resource management to discuss sustainable practices, technological advancements, and global collaboration.* Conference Services Mngr: *Mandeep Kaur* Key On-site Contacts: *Agnes* Group Address: *74 Alex Ave, Woodbridge, ON L4L 5X1, Canada Phone: +888-820-0120* Meal Plan: *European Plan (room only; all meals charged to the master account).* Group Dates of Conference: *December 08, 2024* +-----------------------------------------------------------------------+ | +---------------------+---------------------+---------------------+ | | | **[Pre-Conference | | | | | | Meeting]{.underline | | | | | | }** | | | | | +---------------------+---------------------+---------------------+ | | | DATE: | *December 03, 2024* | | | | +---------------------+---------------------+---------------------+ | | | TIME: | *10:30 am* | | | | +---------------------+---------------------+---------------------+ | | | LOCATION: | *Sheraton Centre | | | | | | Toronto Boardroom* | | | | +---------------------+---------------------+---------------------+ | | | | | | | | +---------------------+---------------------+---------------------+ | | | Hotel Colleagues: | Front Office | Executive Member | | | | | | | | | | | Kitchen | Group Desk | | | | | | | | | | | Bell Desk | Food & Beverage | | | | | | | | | | | Housekeeping | Banquet Manager | | | | | | | | | | | Security | Recreation | | | | | | | | | | | Sales | Accounting | | | +---------------------+---------------------+---------------------+ | +-----------------------------------------------------------------------+ IN-HOUSE STATISTIC --------------------- -------------------- -------------------------- **Date** **Approx Pick-Up** **Approx. \# of People** *December 03, 2024* *130* *130* *December 08, 2024* *130* *130* --------------------- -------------------- -------------------------- **SPECIAL ATTENTION:** - Ensure special signage for registration and breakouts. - Include bilingual materials (English and French). - Provide on-call AV support during presentations. -------------------- -------------- ---------------------- ----------------------------------------------- **MASTER Account** *9052652790* **TO BE BILLED TO:** *Reliance Worldwide Corporation (Canada) Inc* -------------------- -------------- ---------------------- ----------------------------------------------- FRONT OFFICE & ACCOUNTING PROCEDURES ---------------------------------------------------------- -------------------- ---------------- **Charge** **Master Account** **Individual** Room, Tax, and Service Charge *X* Mini Bars *X* Parking and Valet Parking *X* Retail Store Charges *X* Restaurant Food and Beverage Charges\ *X* (excluding planned events shown on banquet event orders) Phone Charges *X* Pre and Post Night Room Charges *X* ---------------------------------------------------------- -------------------- ---------------- **Additional items to the master account:** Charges are as indicated on banquet event orders. - One keynote speaker: rooms, taxes, fees, and incidentals routed to Master Account. - The keynote speaker should be upgraded to One Bedroom Suite. - Agnes: Room, taxes, and fees are routed to the Master Account. - Charges as indicated on Banquet event orders. - All meals will be charged to the group master. **Special Billing:** - All rooms, taxes, and fees for delegates will be charged to the INDIVIDUAL for one night. - All incidental fees will be charged to the INDIVIDUAL. - The meal plan is a European plan. (Guests pay for room and taxes with no meals included) - Late check-outs are required for any guest and will be at their own cost. **Check-In Procedures/Front Office Notes/Royal Service/Concierge:** - Guests are to check in at the Front Desk and receive essential packs as rooms become available. - Credit card information is already saved in PMS for express check-in. - The guest speaker will arrive by private car services around 1:00 pm with no charge for early check-in. VIP attention. - Please inform all guests that the registration desk is set up outside of Oceanview Rooms 6 & 7, where the reception and dinner will take place. **Check-out Procedures:** - Standard check-out procedures will apply for this group. - Late check-outs are required for any guests departing in the afternoon. **RATE BREAKDOWN:** **Room Type:** **Single** **Double** -------------------- ------------ ------------ **Room** *\$250* *\$300* **Meals** *N/A* *N/A* **Service Charge** *\$50* *\$50* **Taxes** *\$40* *\$40* **Other tax?** *N/A* *N/A* **Total** *\$340* *\$400* **BELL DESK:** **Parking:** Available at \$25 per vehicle per day. **Baggage Delivery:** \$5 per piece to rooms. **Baggage Pull:** \$4 per piece for group check-out. **Manifest:** Required by 7:00 am on check-out day. **Transportation:** Shuttle services are available upon request. **Departure Notices:** Delivered to rooms the evening before departure. **SECURITY:** - Uniformed personnel on duty 24/7. - Access to secure storage for high-value items in the conference area. **ACCOUNTS RECEIVABLE:** **Special Billing:** Pre-authorization is required for charges beyond master account inclusions. Authorized Signatures for Master Account Billing are *Reliance Worldwide Corporation (Canada) Inc.* HOUSEKEEPING - Daily room cleaning is to be completed by noon. - Turn-down service is available upon request. **FOOD & BEVERAGE** **SPECIAL DIETARY RESTRICTIONS:** - Gluten-free, vegan, and nut-free options to be available. - Food allergy forms are to be submitted 72 hours before the event. **OUTLET INFORMATION:** - Breakfast is available at **BnB Restaurant** from 6:30 am. - 24-hour room service is available. **ROOM DELIVERIES:** - *Delegate welcome packages delivered to rooms upon arrival* **SHIPPING & RECEIVING:** Incoming Materials: *Must arrive no earlier than 48 hours before the event* --------------------- --------------------------------------------------------- Outgoing Materials: *To be processed within 24 hours of event completion* **Schedule of Events** **[Date]** **[Time]** **[Function]** **[Room Name]** ------------------------ ------------------------ ---------------------------- ----------------------------- December 08, 2024 7:30 am Registration Conference Foyer 8:00 am Continental Breakfast Main Meeting Room Foyer 9:30 am Keynote Presentation Grand Ballroom 12:00 pm Networking Lunch Banquet Hall 1:30 pm Breakout Session 1 Breakout Room 1 1:30 pm Breakout Session 2 Breakout Room 2 3:15 pm Afternoon Coffee Break Main Meeting Room Foyer 6:30 pm Cocktail Reception Ballroom Foyer 7:30 pm Plated Dinner Grand Ballroom +-----------------------------------------------------------------------+ | Please review the Final Agenda and approve it (any corrections may be | | written in it and signed with your initials). | | | | Return a signed copy with any changes or additions to the Conference | | Services Office at Fax Number: | | | | 403-522-1679. | +-----------------------------------------------------------------------+ *Hotel Approved By:* William Scot **November 30, 2024** -------- -- ------------- -- -------- *Name* *Signature* *Date* -------- -- ------------- -- -------- *Client Approved By:* *Mandeep Kaur* **November 30, 2024** -------- -- ------------- -- -------- *Name* *Signature* *Date* -------- -- ------------- -- -------- **Banquet Event Order** ======================= **Banquet Event Order** 11 s **Banquet Event Order** s **Banquet Event Order** 11 s  **Banquet Event Order** 11 s **Banquet Event Order** 11 s **Budget** ========== The Reliance Natural Resources Leadership Summit\'s economic plan includes a Schedule of a Financial budget of \$111,047.11. This amount is transferred to the Master Account, which is NRLS2024, and the billing authority is taken as Reliance Worldwide Corporation. The breakdown by transportation, accommodation, events, and décor facilitates control and fosters efficient implementation of the Summit. The emphasis is placed on delivering a luxurious ambiance for 100 top executives in the field of natural resources utilization, with the company\'s concern about its financial expenses and environmental impacts. **Transportation** ------------------ Airfare and ground transportation expenses total \$14,132.50 relating to this project\'s transportation. Flights cost sums up to \$8,670.00 for 50 participants at Toronto Pearson International Airport, including the extra charges for GST, HST, and security fees. Transportation expenses of \$ 5462.50 in ground transportation are included to transport delegates from the airport to the Sheraton Centre Toronto Hotel and other venues of the event. The cost per attendee for ground transportation is \$109.25, including tips, so that Coach Canada can provide comfortable transportation for all attendees. **Accommodation** ----------------- Accommodation costs based on the capacity to get \$30 per night per room are estimated at \$3,182.63, including room rentals at the Sheraton Centre Toronto Hotel for sessions, the keynote speaker\'s deluxe room, and other break-away areas. This means that taxes and service fees are included and every booking has been arranged to meet the conference\'s specifications. The allocation ensures all attendees and key personnel are comfortably accommodated and that the venue is suitable for the goal of the Summit. **Event** --------- Event costs are the largest line item in the budget, with \$111,047.11 in various subcategories. Specifically, \$15,431.00 is assigned to the cocktail reception, creating a stimulating platform that will allow the attendees to network. The plated dinner, at \$37,171.00, is by far the biggest expense area because the company needs to provide high-quality plates to the guests. Other contingencies are \$14,619.00 for the networking lunch and \$16,755.00 for breakfast and coffee breaks. Every single event session, including keynote sessions as well as breakout sessions, is well-charged to make it look professional and be satisfying for participants. **Décor and Flowers** --------------------- Flower decoration and décor reach \$4,978.00 and make the offered spaces more attractive for the clients. Costs for centerpieces for 10 tables are \$1,310.00, and the premium linens put at \$2,620.00 provide classy entertainment. Costs incurred for flowers at the gift table and archways make the event more purposely themed to support collaboration and sustainability. This meager provision helps maintain the aesthetic appearance of the place in relation to the corporate image of the Summit. The budget is reasonable and presents a fairly divided outlay of responsibility, focusing on attendee convenience, business-oriented events, and aesthetic location. The fine dining and business-related overheads underline the fact that the primary goal of the Summit is to encourage professionals to cooperate. Also, the sustainable practices reflected in the décor and logistics are core to Reliance Worldwide Corporation\'s values system. Possible areas of cost saving in subsequent financial plans involve purchase quantity discounts in relation to transportation and lodging for participating service providers. In general, it can be stated that all expenditures have been made to ensure that the company\'s objectives for the event, as well as the expectations of the attendees, are met. The allocation helps in the smooth, successful, and memorable conduct of the Reliance Natural Resources Leadership Summit and makes it a foremost industry event. **Conclusion** ============== The Reliance Natural Resources Leadership Summit is a revolutionary conference meant to bring innovation as well as investment, collaboration, and responsibility within the natural resources industry. The sharp planning of the budget proves an exquisite care to obtain high quality for expenses on the transportation, accommodation, events, and décor. It also guarantees the management of the Summit to be effective and memorable for the participant, thus fostering the achievement of the corporation\'s mission and vision as follows; The transportation segment based on travel by plane and cars also ensures the proper organization of the transportation of 100 participants, highlighting such factors as comfort and availability. Purchasing from reputed suppliers like Air Canada and Coach Canada is reliable, and including the cost of all resources makes the options accountable. As with most aspects of the Summit, the accommodation arrangements of Sheraton Centre Toronto Hotel are comfortable and professional for all attendees, with upgraded rooms accorded to keynote speakers and organizers so that key players in the event are more equipped for the big day. Existing expenses, which are the most significant line items, are aligned with value offerings and interaction intentions in the events. By organizing the Social Summit to ensure that breakfasts, lunches, coffee breaks, as well as dinners cost \$111,047.11, the Social Summit stands to offer all the cocktail of events where people get to interact with other professionals in a rather classy setting. Lunch, with a cocktail reception and a plated dinner in the rich grand ballroom, gives the event a more official air, in line with the responsible usage of resources that are always valued at the Summit. Furnishes and flowers enhance the reception by making it more inviting and bringing an aesthetic sense to the reception. This investment also adds beauty to the event and also underscores the aim of this event -- sustainability through environmentally friendly designs. The incorporation of distinctive yet elegant centerpieces, tablecloths, and banners guarantees that the venue exudes the Summit\'s corporate culture and culture. Considering the expenditure aspects, the Reliance Natural Resources Leadership Summit\'s strategy is indeed perfectly adequate for realizing its goals established to popularize the sustainable approach towards natural resources management, analyze the existing and potential technologies, and enhance international collaborations. The financial plan appears to be very strategic in that all the financial options considered in the event book add up to the value being offered without compromising on the ability to provide quantifiable value to the money spent. This project also establishes the need for proactive organization development, whereby there is a concept of recognizing corporate values and strategic goals when planning events. It is, therefore, for this reason, that by highlighting issues of sustainability, innovation, and professionalism, the Summit also doubles up as a showcasing of the best practices that Reliance Worldwide Corporation as a company is capable of offering as a result of its commitment to dissemination of information among experts in the field. These green approaches to transportation and decorating the place make the company a responsible industry leader recognized for environmentally friendly policies. In conclusion, the Reliance Natural Resources Leadership Summit budget clearly aligns with the planning, resources, and achievement of strategic objectives. Altogether, the Summit demonstrates how to arrange corporate events in the sphere of natural resources with regard to attendee experience, internal organization, and topic coherence. As the event unfolds, it anticipates creating a positive impact on the participants, that is, creating partnerships and implementing innovations that would go towards the generation of more sustainable solutions. References ========== Air Canada (n.d). Home Canada.ca (n.d) Guide to Travel, Hospitality, Conference and Event Expenditures City of Toronto (2024). Toronto at a Glance City of Toronto (n.d) Guidance for Planning Events in Toronto Coachcanada.com (n.d). Coach Canada: Bus Schedule Cvent (n.d). Sheraton Centre Toronto Hotel [**https://www.cvent.com/venues/**](https://www.cvent.com/venues/) Government of Canada Publications (n.d). Green Event Planning Guide IBISWorld (n.d). Reliance Worldwide Corporation Limited - Australian Company Profile Marriot (2024). Sheraton Centre Toronto Hotel Overview Marriot.com (n.d). Meeting & Conference Planning Parry, B. (2006, November). \" Event Budgeting\" workshop. In *Open Event, 7th November 2006, SSU Conference Centre, Southampton Solent University*. Reliance Valve (n.d) Reliance Worldwide Corporation Limited The Event Planner Expo (2023). Sustainable Event: Beyond Basics. Wolf, P., Wolf, J., & Levine, D. (2005). Event planning made easy. *New York: McGraw-Hill. Liite*, *1*(1), 3.