Presentation Rev01.pdf

Our story begins with a HOW IT START ? client who wants to develop a new construction project  HOW IT START ? CLIENT From To Imagine you are the client What do you need to build a construction project ? ...

Our story begins with a HOW IT START ? client who wants to develop a new construction project  HOW IT START ? CLIENT From To Imagine you are the client What do you need to build a construction project ?  CLIENT NEEDS SUFFICIENT FINANCIAL RESOURCES COMPLIANCE WITH LEGAL AND AND BUDGET REGULATORY CLEAR PROJECT OBJECTIVES AND GOALS ENGAGEMENT OF CONSULTANTS AND CONTRACTOR SELECTION EXPERTS Consultants and experts Clients often engage consultants and experts such as architects, engineers, project managers, and legal advisors. These professionals provide specialized expertise and guidance throughout the project lifecycle. Contractor selection Clients often engage consultants and experts such as architects, engineers, project managers, and legal advisors. These professionals provide specialized expertise and guidance throughout the project lifecycle. What is a project ?  Project "A project is a temporary endeavor undertaken to create a unique product, service, or result."  KEY CHARACTERISTICS OF A PROJECT TERMS TEMPORARY UNIQUE PRODUCT, SERVICE RELATED TO ELECTRICITY Projects have a defined beginning and Projects are distinct endeavors that Projects can deliver tangible products, end. They are not ongoing, continuous produce a one-of-a-kind outcome. While such as a new building or software operations but rather have a specific there may be similarities to other application, or intangible outcomes, duration to achieve their objectives. projects, each project has its own set of such as a service or process objectives, deliverables, and constraints. improvement. the flow of electric charge in a circuit  JOB Description TITTLE DESCRPTION Oversees overall project strategy, objectives, and budget. Project Director Provides leadership and direction to project team members. Ensures project alignment with organizational goals and client expectations. Manages day-to-day project activities and resources. Project Manager Coordinates project tasks, schedules, and budgets. Communicates with stakeholders and ensures project milestones are met. Supervises on-site construction activities and teams. Construction Manager Coordinates subcontractors and manages construction schedules. Ensures compliance with safety and quality standards. Develops project control procedures and systems. Project Control Manager Monitors project progress, budgets, and performance metrics. Analyzes data to identify risks and recommend corrective actions. Establishes and implements quality assurance and control processes. Quality Manager Conducts inspections and audits to ensure compliance with quality standards. Collaborates with project teams to address quality issues and improve processes. Manages contract negotiations, administration, and compliance. Contracts Manager Reviews and negotiates terms and conditions with vendors and subcontractors. Resolves contractual disputes and issues.  JOB Description TITTLE DESCRPTION Manages project finances, budgets, and cost control. Commerical Manager Analyzes financial data and forecasts project expenditures. Coordinates procurement and vendor relationships. Oversees project documentation and technical drawings. Technical Office Manager Coordinates information flow between design, engineering, and construction teams. Manages document control and change management processes. Plans and coordinates project logistics, transportation, and material handling. Logistics Manager Manages inventory and storage of project materials. Optimizes supply chain efficiency and delivery schedules. Develops and implements HSE policies, procedures, and programs. HSE Manager Conducts safety inspections, risk assessments, and training sessions. Ensures compliance with health, safety, and environmental regulations. Monitors and manages project impacts on the environment. Environmental Manager Implements environmental management plans and mitigation measures. Coordinates environmental assessments and permits. Develops and promotes sustainability strategies and initiatives. Sustainability Manager Implements green building practices and energy-efficient solutions. Tracks and reports on project sustainability performance.  Project Life Cycle Project Pre-Award Post-Award Feasibility and Tender & Construction Project Design Stage Testing and Initiation Study Contractual Stage Stage Handover Commissioning Tender & Contractual Stage  Project Life Cylce 6 1 2 3 4 5 Feasibility and Tender & Contracutal Testing and Initiation Study Stage Commissioning Define project objectives, Prepare detailed tender scope, and feasibility. documents. Conduct inspections Project Handover Identify stakeholders and Design Stage Advertise and invite bids Construction Stage and testing of and Closeout project constraints. from contractors. completed work. Obtain project approval and Develop architectural and Evaluate bids based on Mobilize resources Ensure compliance with Conduct inspections funding. engineering designs. criteria. and equipment to start specifications and and testing of Obtain necessary permits Select preferred construction. regulations. completed work. and approvals. contractor(s). Execute construction Prepare for project Ensure compliance with Refine project specifications Negotiate contract terms activities according to handover to the client. specifications and and requirements. and conditions. plans. regulations. Award contract to selected Monitor progress, Prepare for project contractor(s). quality, and safety on- handover to the client. Sign the contract. site.  Tendering methods Open Tender Selective Tender This type of tender is open to all qualified In a selective tender, only a pre-qualified list of contractors or suppliers. It's publicly advertised and allows any interested party to submit a bid. contractors or suppliers are invited to submit bids. Open tenders promote transparency and This approach is used for more complex projects competition. where specific expertise or experience is required. Negotiated Tender/Direct Single-Stage Tender Award Here, the tender process involves one round of bidding. Contractors submit their bids based This type of tender involves direct negotiation on the initial tender documents, and the contract between the client and one selected is awarded to the lowest compliant bid. contractor. Two-Stage Tender This approach is used for complex projects. The first stage involves selecting a contractor based on non-pricing criteria, such as qualifications and experience. In the second stage, the selected contractor negotiates the price based on more detailed project information.  4 Types of CONTRACTS 1 Design-Bid-Build Design-build (Traditional approach) In this approach, a single organization is This is the most common approach in responsible for performing both design civil engineering projects in which the and construction and, in some cases, 2 design has to be completed before providing certain “know-how” for the construction can start project. Turnkey This approach is similar to the design-build 3 Build-operate-transfer (BOT) In this approach, a business entity is responsible approach but with the organization being for performing the design, construction, long- 4 responsible for performing both design, term financing, and temporary operation of the construction, know-how (if any), and project. At the end of the operation period, project financing. which can be many years, operation of the project is transferred to the owner.  LUMP SUM ADVANTAGES DISADVANTAGES Provides a fixed price for the entire Changes difficult and costly project, including bolted Early projects start not possible due to connections. Ensures clarity in project scope, need to complete design prior to bidding. including specifications for bolted Contractor may include high contingency connections. within each Schedule of Value item. Shifts cost overrun risk to the contractor, incentivizing efficient Bidding expensive and lengthy. cost management.  UNIT PRICE ADVANTAGES DISADVANTAGES Complete design definition not Final cost not known at outset since bills required of quantities at bit time are only “Typical” drawings can be used for bidding. estimates. Suitable for competitive bidding. Additional site staff needed to measure, Easy for contractor selection. control, and report on units completed. Early projects start possible. Flexibility: Scope and quantities Unit price contracts tend to draw easily adjustable. unbalanced bidding.  COST PLUS ADVANTAGES DISADVANTAGES Flexibility: Allows for changes to Cost Uncertainty: Lack of a fixed price can lead to project scope without renegotiating uncertainty in total project costs. the entire contract. Administrative Complexity: Requires detailed cost Transparent Costs: Provides visibility into actual project expenses, tracking and documentation, increasing promoting accountability and cost administrative overhead. control. Potential for Disputes: Disagreements may arise over Quality Focus: Encourages contractors the reasonableness of costs or the scope of to prioritize quality over cost, as they are reimbursed for actual expenses reimbursable expenses. incurred.  TARGET COST ADVANTAGES DISADVANTAGES Incentivizes Cost Savings: Contractors have an Initial Uncertainty: Establishing an accurate target incentive to control costs and deliver the cost may be challenging, leading to initial cost project within the target cost to maximize uncertainty. profit. Complex Administration: Requires detailed cost Shared Risk: Both parties share the risk of cost tracking and monitoring to ensure adherence to the overruns or savings, fostering collaboration and target cost. risk management. Flexibility: Allows for adjustments to project Potential Disputes: Disagreements may arise over the scope and specifications while maintaining a calculation of cost variances and adjustments to the clear cost target. target cost.  IMPORTANT CONTRACTS DATA AND DOCUMENTS  CONTRACTS DOCUMENTS CONTRACT SPECIFICATIONS - Definition: Outlines technical requirements, materials, and standards. - Importance: Ensures project quality and performance. - Components: Detailed material and method specifications.  CONTRACTS DOCUMENTS BILL OF QUANTITIES (BOQ) - Definition: Lists and quantifies project materials and labor. - Importance: Facilitates accurate budgeting and cost control. - Components: Item descriptions, quantities, unit prices, total costs.  Pre Construction Activities Operations Quality Surveying & External Setting Out Relations & Communications Planning Cost Control Technical Office Procurement  Pre Construction | Mobilization & Layout What to take into consideration ? Contractor Main Offices Owner/Client Offices Consultant Offices S/C Offices Facilities (Mosque, Clinic, Mess Hall, etc.)  Pre Construction | Mobilization - Camps What to take into consideration in Camps ? Room size relative to number of people living. Facilities (Shared Toilets, Mess Hall, Mosque, etc.) ‫‪Pre Construction | External Relations‬‬ ‫‪External‬‬ ‫‪Relations‬‬ ‫‪Building Permits‬‬ ‫األجهزة و األحياء‬ ‫تراخيص البناء‬ ‫المجمعة المصرية‬ ‫‪Social Insurance‬‬ ‫لتأمين المسئولية‬ ‫التأمينات اإلجتماعية‬ ‫المدنية‬ ‫‪Taxes‬‬ ‫نقابة المهندسين‬ ‫الضرائب‬ ‫المصرية‬  Pre Construction | Quality Inspection Test Plan Pre Construction | Quality Method Statement Pre Construction | Quality Method Statement Pre Construction | Quality Method Statement Pre Construction | Quality Method Statement Pre Construction | Surveying & Setting Out Surveying Determines existing site conditions (topography, boundaries, utilities). Establishes reference points for construction. Provides data for site plans and construction drawings.  Pre Construction | Procurement Awarding Subcontractors Identify qualified subcontractors, assess bids, and select those who meet project requirements and offer the best Prices Evaluation value. This goes beyond just price to consider expertise and & Contract Negotiations experience. Evaluate received quotes, negotiate terms with promising suppliers, and finalize contracts outlining price, delivery, and BOQ Packaging quality requirements. & RFQs Define project needs, compile a Bill of Quantities (BOQ), and issue Request for Quotations (RFQs) to suppliers. The BOQ details the materials, quantities required and specifications. Pre Construction | Procurement  Pre Construction | Cost Control For effective cost control, this phase should involve a detailed budget breakdown, allocating funds to specific activities. This meticulous approach ensures accurate cost estimates from the outset. The amount of money spent to acquire or produce The financial gain earned after deducting all something. This includes the price of raw materials, expenses from the revenue. In simpler terms, it's the Cost Profit labor, and any other overhead expenses. It is divided money a business makes after accounting for all its into Direct and Indirect Costs. costs. Price communicated to the client which includes all Price Cash Actual Expenditure paid to different parties. Costs + Markup Markup is the factor multiplied by the direct costs in A reserve set aside to cover unexpected costs that order to cover the following costs: Company‘s HQ may arise during a project. This could be due to Markup expenses,, Contingency Markup, Bonds or insurances Contingency unforeseen circumstances, material price expenses and cost of finance, then Profit is added fluctuations, or changes in the project scope. (Profit Markup) Pre Construction | Planning Tender Baseline Schedule Schedule Productivity Activity Rates Durations Resources Activity Loading Relations Pre Construction | Technical Office  During Construction Activities Operations Quality Surveying & Health, Safety & Setting Out Enviroment Planning Cost Control Technical Office Contracts  During Construction | Operations Coordinate between different subcontractors Oversee all construction activities Conducting site inspections to ensure adherence to specifications and safety regulations. Communicating with project stakeholders (clients, architects, engineers).  During Construction | Quality Inspection Requests (IRs) Laboratory Compressive tests, ready mix tests, soil tests, material tests, aggregate tests, etc.  During Construction | Setting Out Setting Out Transfers design plans to the construction site. Establishes building footprints, property lines, and elevations. Provides benchmarks for excavation and foundation work.  During Construction | HSE Health Safety Enviroment PPEs Carbon Footprint & Working at Heights Emissions Welding Ecological Impact Edges Protection Noise Measurements Cold & Hot Work Social Impact Permits Housekeeping During Construction | HSE - Safety  During Construction | HSE - Safety Working at Heights Confined Spaces - Trenching/Excavation Electricity Scaffolding Safety Lifting Hot Work - Welding  During Construction | Planning Monitor Monitor// Control Update Update Dashboards and Reports Lookaheads and Action (Weekly, Bi-Weekly, Plans Monthly) to track Procurement Lookaheads schedule performance, (Long Lead Items) earned value, etc. Engineering Lookaheads  During Construction | Cost Control Monitor Monitor// Control Update Update Project Forecasting Report Ensure proper allocation of (PFR) expenses on each activity. Estimate to Complete (ETC) and Control Directs & Indirect compare it with the planned Control Salaries and Wages values. Assist in cost assessment for Check profitability and Markups. claims.  During Construction | Technical Office IFC Drawings to Shop Drawings Client Invoices Subcontractor Invoices Coordination between trades Material Approvals  During Construction | Contracts Claims Letters and Correspondence Variation orders (VO’S) Resolving disputes and addressing Conveying instructions, notifications, and Formal changes to project scope, schedule, or compensation requests. requests formally. specifications.  Testing, Preliminary Handover and Guarantee Stage Testing Preliminary Handover Process Guarantee Structural Testing Defect Identification and Rectification Defects Liability Period Mechanical, Electrical, and Plumbing (MEP) Documentation Completion Testing Warranty Coverage Client Walkthrough and Inspection Material Testing Client Support Performance Testing Handover Documentation Snag List  Final Handover and Guarantee Stage Final Handover Guarantee/‫الضمان العشري‬ “The final handover is the formal transfer of "The guarantee stage is a specified period after completed construction works from the contractor project completion during which the contractor is to the client, marking the completion of construction responsible for addressing any defects or issues in activities and the beginning of project occupancy or the completed work at no additional cost to the use." client. It ensures the quality and performance of the project."