Project Organizational Behaviors & Applied Project Planning Presentation PDF

P R O J E C T O R G A N I Z AT I O N A L B E H AV I O R S and APPLIED PROJECT PLANNING LEARNING OBJECTIVES 1) Identify leadership styles of project managers. 2) Describe techniques used to manage groups and individuals in order to increase the effectiveness of worki...

P R O J E C T O R G A N I Z AT I O N A L B E H AV I O R S and APPLIED PROJECT PLANNING LEARNING OBJECTIVES 1) Identify leadership styles of project managers. 2) Describe techniques used to manage groups and individuals in order to increase the effectiveness of working on a project team. 3) Identify sources of diversity, either corporate or ethnic, that impact project team effectiveness. 4) Produce a statement of work (SOW) and decompose overall project goals. 5) Develop a work breakdown structure (WBS), using established tools and techniques, to achieve stated project objectives 6) Produce a Gantt chart, using established tools and techniques, to schedule the completion of all work elements.  Leadership Styles of Project Management Leadership style refers to a leader’s methods, characteristics, and behaviors when directing, motivating, and managing their teams. i. Coercive Leadership ii. Authoritative Leadership iii. Affiliative Leadership iv. Democratic Leadership v. Pacesetting Leadership vi. Coaching Leadership Styles of Project Management Coercive Leadership a resurgence in crisis management scenarios, particularly in fast-paced industries where quick decision-making is crucial. Leadership Styles of Project Management Authoritative Leadership : is a style in which the leader sets a clear vision, direction, and goals, and motivates their team to follow by aligning their efforts with that vision Leadership Styles of Project Management Affiliative Leadership Affiliative leadership is a ubiquitous managemen t style used by project managers and positively impacts the project team. Leadership Styles of Project Management Democratic Leadership : The d emocratic style is most effective when the l eader needs th e team to buy into or own a decision, plan, or goal or if they are uncertain and need fresh ideas from qualified teammates. Leadership Styles of Project Management Pacesetting Leadership The d emocratic style is most effective when the l eader needs th e team to buy into or own a decision, plan, or goal or if they are uncertain and need fresh ideas from qualified teammates. Leadership Styles of Project Management Coaching Leadership coaching leaders increasingly utilize personalized learning platforms to help team members develop specific skills. They also encourage team members to build their capacity and capability as project contributors, positively impacting the project team. Leadership Styles of Project Management DEFINING PROJECT  Te c h n i q u e s f o r M a n a g i n g G r o u p s a n d I n d i v i d u a l s : Clear Goal Setting : Defining cl ear and m eas urab l e o b jectives ens ures that al l te am m e m b ers und e rs tand the p ro ject' s go al s and their ro l es. Effective Communication : Regul ar and trans p arent co m m unicatio n ke e p s e ve ry o ne al igne d , f acil itate s f e ed back, and res o l ves co nfl icts q uickl y. Team Building Activities : Exercises that promote trust and col l aboration strengthen team co he s io n and enco urage b etter wo rking rel atio ns hips. Conflict Resolution: A proactive app roach to m anaging conf l icts, l ike mediation or confl ict re s o l utio n training, hel p s m aintain a heal thy wo rking enviro nm ent.  Te c h n i q u e s f o r M a n a g i n g G r o u p s a n d I n d i v i d u a l s : Delegation of Tasks:Assigning the right tasks to the right individuals based on skills and expertise ensures optimal performance. Motivation and Rewards:Recognizing and rewarding good performance boosts morale and encourages team members to stay engaged and motivated. Training and Development : Offering opportunities for skills improvement and learning empowers the team to be more efficient and adaptable. Feedback Mechanisms: Regular performance feedback helps individuals improve and aligns their work with project objectives..  Sources of Diversity Impacting P r o j e c t Te a m E f f e c t i v e n e s s Corporate Diversity : 1. Functional or Departmental Diversity : Different departments or professional backgrounds bring a variety of skills and perspectives, enriching problem -sol ving and creativity. 2. Experience Lev els : Teams composed of members with varying years of experience ma y have diverse approaches to project tasks. 3. Geographical Diversity : Teams spread across different locations may face challenges with time zones, communication, and cultural differences but can benefit from diverse regional insights.  Sources of Diversity Impacting P r o j e c t Te a m E f f e c t i v e n e s s Ethnic and Cultural Diversity : 1. Cultural Perspectives : Different cultural backgrounds lead to varied perspectives on problem-solving, decision -making, and risk management. 2. Language Barriers : Language differences can affect co mmunication, but multilingual teams offer broader communication capabilities. 3. Work Ethics and Norms : Diverse work ethics, values, and customs can either complement or challenge team dynamics depending on how well they are managed. APPLIED PROJECT PLANNING  STATEMENT OF WORK (SOW a project statement of work (SOW) is a project management d ocumen t that outlines the scope, deliverables, and expectations of a project. It is a roadmap for project sponsors, contractors, and other stakeholders. This documen t lays the groundwork for project success and minimizes conflicts. STATEMENT OF WORK (SOW  WORK BREAKDOWN STRUCTURE (WBS) a work breakdown structure (WBS) is a project management system that breaks projects into smaller, more manageable components or tasks. It is a visual tool that breaks down the entire project to m ake it easier to plan, organize, and track progress. The main goals of a WBS are to provide a clear understanding of the project scope, identify all the work that needs to be done, and power effective project planning and management. Gannt Chartt A Gantt chart is a visual tool that helps project managers plan and schedule projects. It’s basically a stacked bar chart that breaks down the project’s tasks and places them on a timeline in chronological order. Thank you....