PIID Document 5&6 PDF - Interior Design Guidelines

FACTORS RELATED TO PROFESSIONAL CHARGES AND EXPENSES Complexity of work Royalty Qualifications of principal and staff Designer/artistic/conceptual contribution Experience of principal and staff...

FACTORS RELATED TO PROFESSIONAL CHARGES AND EXPENSES Complexity of work Royalty Qualifications of principal and staff Designer/artistic/conceptual contribution Experience of principal and staff Output of design office Responsibilities of interior designer Total cost of construction, project, etc. Character of negotiation Type of client Repetition/replicability of project Nature of construction project, etc. Overhead PIID DOCUMENT #5: GUIDELINES FOR STANDARD FEES AND CONTRACT AGREEMENT Encompasses the overall scope of work for interior design projects. The diverse nature of a design project may involve certain concerns which the interior designer may adopt for a specific project. Chapter 1: Standard Contract Forms and Proposals Earnings usually take the following forms: 1) Salary 2) Fixed contract amount for goods and services 3) Standard rates for services rendered based on time, overhead and materials Types of Projects 1) Consultation o Purchasing and/or sourcing of decorative artifacts, furniture, furnishings, etc. with the Client (local and international); on-site furniture and accessories’ arrangements; exhibits o Minimum of P500 per hour to a maximum of P1,500 per hour or a lump sum of P10,000 per day (8 working hours), plus transportation, accommodation, food and per diem for local and international out-of-town projects 2) Small projects with a maximum floor area of 75sqm (e.g., clinics, boutiques, small shops and small offices) o Minimum of P50,000 per unit or P1,000 per sqm 3) From 76sqm to 300sqm o Minimum of P50,000 per major room or maximum of P300,000 per house regardless of the number of rooms 4) From 301sqm and above o Minimum of P400 per sqm to a maximum of P800 per sqm 5) Repetitive Work o For projects such as hotel rooms, etc. whose basic design is repeated, the Interior Designer will be paid as follows:  Full payment for design services for 1 unit  Percentage of the one unit for the succeeding set of units 6) Renovation and Repair Works (as built and renovated plans, supervision and coordination of trades) o The Interior Designer will have to evaluate and assess the existing conditions, working drawings, furniture, electrical and plumbing conditions, etc. For this work, the design fee should also be adjusted to reflect the nature of the work. o Minimum of P50,000 per unit or P1,000 per sqm plus 10% contingency fees for unseen additional works 7) Fees on Percentage Basis o 10% to 15% of the budgetary costs for implementations, where cost will depend on the prevailing market rate per square meter Chapter 2: Standard Documents Preliminary Meetings: Necessary conferences with the Client to ascertain the requirement of the project Schematic Design Phase: Presentation of preliminary plans with furniture layout for approval Presentation of image boards for approval Presentation of preliminary perspectives for approval Design Development Phase: Floor Plan with Furniture Layout Wall Elevations and Sections Reflected Ceiling Plan with Lighting Fixture Layout Auxiliary Layout (sprinklers, speakers, air-conditioning diffusers, smoke detectors, fire protection devices, etc.) Electrical Switches and Outlets Location Plans Schedule of Window Treatment DAR | 2023  Schedule of Doors (if required) Materials and Finishing Swatch Boards Rendered Perspective Presentations Itemized Furniture Drawings Cabinet Details Floor Pattern Details Other Working Details Contract Document and Coordination Phase: Verification of check prints from Engineers Budgetary cost estimates 7 sets of blueprints Technical specifications Necessary engineering designs (if required) Bid review (if required) Construction Phase: Periodic site supervision (as specified) Coordination with General Contractor, Specialty Sub-contractors and Project Manager/Construction Manager Chapter 3: Schedule of Fees Professional fees shall be paid in accordance with the progress of services rendered. The schedule of fees are as follows: 10% - Acceptance Fees 20% - Schematic Design Phase 35% - Design Development Phase 20% - Contract Document and Coordination Phase 15% - Construction Phase 100% The Interior Designer shall be properly compensated upon completion of each phase of work. Chapter 4: Contract for Professional Services Shall be executed in pursuance with pertinent provision of RA 8534 promulgated on February 23, 1998 and of PD 49 on the Protection of Intellectual Property issued on November 14, 1972. PIID DOCUMENT #6: CONTRACT FOR PROFESSIONAL SERVICES May be quoted verbatim or may be altered according to the client-designer agreement Sample PIID Contract This Contract is made this day of ______________________ BETWEEN the Client: _____________________________________________________________________________________ (name and address) And the Interior Designer: _____________________________________________________________________________________ (name and address) For the following project: _________________________________________________________________ Preliminary Meeting We are pleased to submit our proposal for interior design services, which shall become the Agreement between the Interior Designer and the Client. Schematic Design Phase Based on information generated in the initial meeting, the Interior Designer will develop proposed Schematic Designs consisting of furniture layout, image board(s) and preliminary perspectives. Upon the approval of the Schematic Design concept, the Interior Designer will proceed to the Design Development Phase. DAR | 2023 Design Development Phase Based on the approved Schematic Design presentation, and any adjustments requested by the Client, the Interior Designer will develop plans into more detailed drawings such as, floor plans with furniture layout, wall elevations and sections, reflected ceiling plan with lighting fixture layout, schedule of window treatment, schedule of doors (if required), materials and finishing swatch boards, rendered perspective presentations, itemized furniture drawings, cabinet details, floor pattern details and other working details. It is recommended that finalization of the plan should involve coordination with consultants to ensure proper and efficient planning. Upon approval of the above, the Interior Designer will proceed to the Contract Document and Coordination Phase. Contract Document and Coordination Phase Based on the approved Design Development presentation and any adjustments requested by the Client, the Interior Designer shall prepare detailed working drawings and general specifications, setting forth the design and details for the project. Construction documents, drawings and specifications for the following systems or components will be prepared by the Project Consultants for the Interior Designer to review. Construction Phase The Construction Phase will commence with the award of contractors or the issuance of purchase orders. The Interior Designer’s obligation to provide basic services under this Agreement will terminate when final payment to contractors or suppliers are paid, or thirty (30) days after the date of substantial completion of work, whichever occurs first. The Interior Designer and the General Contractor shall be responsible for coordination of the schedules for delivery and installation of the work in the agreed time frame. The Interior Designer shall assist the Client in specifying furniture, furnishings and accessories. The General Contractor shall be responsible for coordinating with the Interior Designer and Client the purchase, delivery and installation of furniture, furnishing or equipment. In the event that substitutions are required due to budgetary constraints or availability, the General Contractor is to advice the Interior Designer/Client in writing and review issue(s) prior to proceeding. The Interior Designer shall make periodic inspection of the project premises during the Construction Phase. All costs of travel expenses shall be paid by the Client. Jobsite meeting with the presence of the Interior Designer, the Client and General Contractor shall be scheduled. The Interior Designer shall review all contracts for submittals such as shop drawings, products data and samples, but only for compliance with the design concept of the work and with the information given in the contract documents. Such action shall be taken with reasonable promptness so as to cause no delay. Reimbursable Expenses Any special costs incurred for the project such as additional services, reproduction and revisions thereafter, photocopying, CADD plotting, all costs of blueprints, film developing transportation, taxi fare in relation to the project, travel outside of the Metro Manila area, long distance and overseas telephone calls, courier services and postage outside of the Metro Manila areas, expenditures made at the specific request of the Client which are not related to the basic project services described above. All reimbursable expenses shall be billed monthly at cost plus 10% services charge. For International Travel, the Interior Designer shall charge a per diem of Principal US$ 200.00/day Associates and Staff US$ 100.00/day For Domestic Travel (beyond the radius of 50 kilometers from his established office) Principal PH₱ 2,000.00/day Associates and Staff PH₱ 1,000.00/day Payments Invoices shall be paid within 2 weeks upon requisition. An interest of 2% monthly shall be charged on payment overdue more than 14 working days from the date of requisition. Time and Approvals The Interior Designer shall perform its services as expeditiously as is consistent with professional skill and care and the orderly progress of the work. Upon request of the Client, the Interior Designer shall submit for the Client’s approval, a schedule for the performance of professional services which shall be adjusted as required as the project proceeds, and shall include all allowances for periods of time required for by the Client’s or other parties’ review DAR | 2023 and approval of submissions. This schedule, when approved by the Client, shall not, except for reasonable cause, be exceeded by the Interior Designer. Timely approvals and decisions are necessary for the orderly progress of professional services and the work of Contractors and Consultants. Approximate Area - sqm Termination This Agreement may be terminated by either party, upon written notice, should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. This Agreement may be terminated by the Client after seven day’s written notice to the Interior Designer. Should the Interior Designer be terminated at no fault, he shall be compensated for the services performed prior to the receipt of the notice including 10% of the remaining balance of the fee. Disclaimer Clause Projects delayed through no fault of Interior Designer / Contractor / Owner shall require a corresponding fee / compensation or refund mutually agreed upon at the start of the project, unless delay is due to fortuitous event or force majeure. Assignability The Interior Designer and Client each bind themselves, their successors, and legal representations and assigns, to the other party of this Agreement, and to the successors, legal representative and assigns of such other party, with respect to all covenants of this Agreement. Notwithstanding the foregoing, this Agreement may not be assigned by either party without the prior written consent of the other party. Ownership and Use of Documents Drawings and specifications duly signed, stamped or scaled as instruments of service are the property and documents of the Interior Designer, whether the project for which they were made is executed or not. No person, without the written consent of the Interior Designer or author of said documents shall duplicate or make copies of said documents for use in the repetition of and for other projects of buildings, whether executed partly or in whole. Following completion of the project and no later than sixty (60) days from the date of the final certificate for payment, the Interior Designer shall have the right to take photographs of the project for his own use. Arbitration The expeditions settlement of disputes, arising from or connected with construction contracts, shall be referred to the Construction Industry Arbitration Commission (CIAC) in lieu of court litigation. Practice of Interior Design All interior design services shall be conducted in accordance with RA 10350 known as the Philippine Interior Design Act promulgated on December 17, 2012 and the Interior Design Code of the Philippines. If you are in agreement with the above, please indicate your acceptance by signing on the space provide below and returning a copy to our office. We hope you will find the proposal agreeable and we are looking forward for your immediate response. This contract supersedes any prior Agreement between the parties and constitutes their entire Agreement and understanding on the matter herein covered. No changes, modifications or termination of this contract may be made except in writing signed by the parties. ACCEPTED AND AGREED: ______________________________________________________________________ _________________ (Date) ______________________________________________________________________ _________________ (Date) DAR | 2023