PAPER II - AS PER SYLLABUS 2015.pdf

1 SECTION I - STAFF DUTIES (30 MARKS) CONVENTIONS OF SERVICE WRITING, SECURITY CLASSIFICATION, APPENDICES, ENCLOSURES, HEADINGS, SPACING, ABBREVATIONS, CODE WORDS, NICK NAMES ETC. (10 Marks) Definition of Service Writ...

1 SECTION I - STAFF DUTIES (30 MARKS) CONVENTIONS OF SERVICE WRITING, SECURITY CLASSIFICATION, APPENDICES, ENCLOSURES, HEADINGS, SPACING, ABBREVATIONS, CODE WORDS, NICK NAMES ETC. (10 Marks) Definition of Service Writing. The term 'Service Writing' covers all writing originated by or on behalf of the Defence Services in an official capacity. Essential Elements of Service Writing (a) Accuracy (b) Brevity (c) Clarity. (d) Relevance (e) Logic. Arrangement of Service Writing Three parts as follows:- (a) Introduction. May include the purpose, background and any assumptions made. Should be brief and to the point. (b) Main Body. The main body develops the argument in a logical order. (c) Conclusion. Normally sums up the essential points, which have been argued out and may end with proposals or recommendations. `New matter’ should not be introduced. Conventions of Layout Security Classification - placed at the top and bottom of each page. - three spaces below and above the edges in the centre of each page respectively. - It is written in block letters and underlined. - In case of handwritten letters alsoStamped in RED just above and below the security classification in case of confidential and above. - When required by regulations total number of pages of a classified document will be indicated at the top centre of the first page only e.g SECRET SECRET (Only Page) (Six Pages) Page Numbering - pages numbered except first page - Three spaces below security classification or edge of page if no class.  2 - appendix or an annexure to an appendix numbered in continuation of the parent paper - Annexure to papers and enclosure to service correspondence, if originals or copies of documents, will have their own numbers. Superscription - will have the following in order (a) Right Hand Top Corner. (i) Precedence (if any). Top right corner, six spaces below (if sec. class given). Block Caps and underlined. - OP IMMEDIATE: generally by senior staff officers and commanders of independent units. Priority over all others in preparation, transit, receipt and action. - PRIORITY: by any commissioned officer or civilian of equivalent status. The first preference after Op Immediate. (ii) Copy number (if any). two vertical spacesbelow the precedence and two vertical spaces above the address. TOP SECRET documents always given copy numbers. Appreciation, orders and instructions given copy numbers irrespective of their security classification. Single document is marked 'Only Copy' (iii) Address (iv) Date (b) Left Hand Top Corner. (i) Rank, name and decoration. In case of Demi-official letters & (ii) Appointment personal Applications only. (iii) Telephone number.Top left hand corner three spaces below the security classification. Ships/Establishments using FMO address need not include. (iv) File reference - written below the telephone number if used, commencing from the left hand margin but always in line with the date. Not applicable to GOI letters (written on top right) (v) Addressees (where specified in the format). - if any not required the next takes its place. Date and file always in line. Subscription -. Signature Block. (i) The initials and name of the signatory in brackets. (ii) The signatory's rank. (iii) The signatory's appointment, officiating appointment or appointment of the original incumbent who is absent, as applicable, (iv) The authority on whose behalf the document is being signed (if applicable). - Time if needed on the leftside prefixed by ‘Time’ and suffixed by ‘h’ in 24 hour clock. In line withlast entry of the signature block  3 - Multiple Signatures in one line with senior most signing on the extreme right The Title - centre in block and underlined and bold. Three spaces below preceding line. - Every service document requires a title except a demi official letter, where it is optional. Attachments (a) Appendices. - Supplementary papers, which amplify the parent document. - used when the inclusion of all the details in the body of the parent paper would make it unnecessarily long. - must be referred to in the body of the paper. Lettered alphabetically in capitals from A to N(except the letter `I' and `O') and have their own title. - Sketches, graphs, traces, overlays and photographs amplifying the parent documentare given identification letters P to Z and PP.PQ and so on; these letters are not used to list the normal appendices. - Additional appendices lettered AA, AB, AC and so on. The appendix designation,reference to its parent paper and the date of the parent paper are typed at the top right hand corner of the first page. - Appendices will also be copy numbered. may bear a lower security classification but never a higher one. (b) Annexure. - annexures are numbered serially with RomanCapital numbers and have their own title and designated in exactly the same way as an appendix and referred to the text of the parent document. (i) Annexure to an Appendix. Supplementary documents, which amplify an appendix. Annexures to an appendix are listed only in the heading of the appendix and are copy numbered. (ii) Annexures to a Paper. An attached document whether in original or a copy is called an annexure. listed below the list of appendices, if any. not used in service correspondence. (c) Enclosures.Documents, either in original or copy, and other items enclosed with service correspondence. Must be referred to in the text of parent correspondence and are numbered serially with Arabic numerals. Heading.Used in the text of a paper and are always underlined:- (a) Centre heading. Used for the main title and for the main divisions of the subject dealt with by paper. Neither numbered nor followed by a full stop (b) Group heading. Used to introduce one or more paragraphs relating to the same subject. Typed on a line by itself beginning at the left hand margin. Neither numbered nor is it followed by a full stop. Initial capitals.  4 (c) Paragraph heading.. Covers only its own paragraph and any sub/sub- sub/sub-sub-sub paragraphs relating to it. Followed by a full stop. Numbered consecutively in Arabic numerals followed by a full stop. Single paragraph not numbered.. Initial capitals are used for the important words. (d) Sub-paragraph heading. Same rules as the paragraph heading. lettered alphabetically within brackets, viz, (a), (b), (c) and so on, the letter (i) and (o) being omitted. Opening brackets placed vertically below the first alphabet of the paragraph heading, or the first alphabet of the paragraph text if there is no paragraph heading (e) Sub-Sub-paragraph heading. Same rules as paragraph heading except that it covers numbered in small Roman numerals with in brackets, viz (i), (ii), (iii) and so on (f) Sub-Sub-sub paragraph heading. use of sub-sub-Sub paragraphs or their headings should be avoided. Same rules as for sub-sub paragraphs except that these are serially lettered as (aa), (ab), (ac) and so on excluding (ai) and (ao). Layout of various paragraph headings is as follows:- CENTRE HEADING GROUP HEADING 1. Paragraph Heading. (a) Sub-paragraph Heading. (i) Sub-Sub paragraph Heading. (ii) Second Sub-Sub Paragraph Heading. (iii) Third Sub-Sub Paragraph Heading. (aa) Sub-Sub-Sub Paragraph Heading Date. (a) In full - 13 January 1999 (GOI letters, letters to civilians, legal documents) (b) Abbreviated - 13 Jan 99(Always-within defence services) Use of Capital Letters (a) Title of documents. (b) Centre headings. (c) Reference letters of appendices. (d)Codeword, nicknames, link signs, code signs, abbreviated names regiments/Corps (as authorised) and Naval lettered positions. (e) Precedence. (f) Security classifications. (g) Abbreviations used to denote intermediate points of the compass, eg NE, SSW etc.  5 (h) Abbreviations composed of initial letters of words for acronyms, eg OR, CNS, JTC UNO etc. Abbreviations. Means to save time. Intended to help and not as an hindrance. Confined to those officially recognized and well known. May be used in all types of service writing except: (a) Correspondence with civilian authorities. (b) Correspondence dealing with legal matters. (c) The word ‘Hour’ will be written full eg. H Hour, N Hour, Z Hour etc. Code Words A single Hindi or English word used for security cover for reference to a particular classified matter. Eg Operation Falcon - Code word is registered and when taken into use will be assigned meanings Nickname Consists of 2 words and used for convenience where security cover is not required or to provide low grade security cover for geographical locations. - Neither of the two words will be a colour. SERVICE CORRESPONDENCE, LAYOUT, GENERAL RULES, TYPES OF CORRESPONDENCE – SERVICE LETTER, DO, LETTER TO CIVILIANS, GoI LETTER, SERVICE NOTE (10 Marks) Forms of Correspondence. Following used in all three services (a) Service Letter (b) Demi Official Letter (c) Formal Letter (d) Personal Application (e) Govt of India Letter (f) Service Note (g) Notes on file - Forms of correspondence used within the Navy:- (a) Memorandum (b) Letter to Civilians Common Service Correspondence 1. Service Letters. used in official correspondence within the service by ships and establishments when the use of formal letter or memorandum is not authorised 2. Demi Official Letters informal letter used by an officer in his personal capacity seeking official information or assistance on any matter. Must bear a proper file reference, which could be from the writer's personal file or that of the subject file as appropriate. DO letter should not be used when:-  6 (a) They may form the beginning of official correspondence (b) The contents could be interpreted as orders or instructions. (c) The recipient may wish to avoid answering. 3. Service Note. Means of internal correspondence between the various branches, directorates or sections of Headquarters or in the case of the Navy units also. Never used for correspondence with outside formations. Exception is that the three services headquarters and the ministries of the Government may use it for correspondence amongst themselves instead of using the service letter. 4. Government of India letters. Sanction of the Government of India is accorded through Government letters addressed to the services Chief's concerned. 5. Letters to Civilians. Letters addressed to Government civilian officers will begin with the salutation `Sir' for non-official civilian recipients these will commence with `Dear Sir' in both cases it will end with `Yours faithfully' which will be typed as will also be the salutation. The rest of the layout of the letter will be as for a service letter 6. Formal Letters. Used for official correspondence in an officer's official capacity where required by ceremony, custom or diplomatic reciprocity.Format itself is the same as that of a personal application with minor exceptions. Addressed only to seniors or equals.. Typical uses are:- (a) Circumstantial letter (b) Letter of Proceedings (c) Reports of Operations (but not in peacetime exercise) (d) Letters to Diplomats and Government Officials. (e) Acknowledgement of appointment by officers. (f) President of Board of Inquiry submitting their reports. (g) Officers giving reasons in writing. (h) Any other occasion when an officer writes to a superior authority in his individual capacity. MINUTES OF MEETING (3 Marks) 1. Organisation. Generalguide (a) Fix date, time and place in consultation with the chairman. (b) Inform all authorities. (c) Request the authorities representing to forward points for inclusion in the agenda. (d) Prepare the agenda and have it approved by the Chairman. (e) Issue the agenda to the authorities in good time so that they may collect the necessary information, sort out their ideas and brief their representatives.  7 (f) Organise other details such as transport arrangements, accommodation for outstation representatives, seating plan, folders and stationary and the provisions of any necessary diagrams and other background materials. 2. Layout (a) Title.May include the aim of the meeting, but if not, this should be the first paragraph of the text. The title always includes purpose, date time and the place of the meeting. (b) Attendance (i) Those present are generally listed according to their rank and seniority. (ii) It is usual to denote the Chairman first and Secretary in the last in the list of attendance. (iii) It may not be necessary to give the names of those attending but it is essential to give their appointments. (c) Order of Items. Items should normally be recorded in the order shown on the agenda and with the same number. (d) Headings. Each item must have a heading. (e) Speakers. Where necessary speakers should be identified by their appointment. (f) Decisions. Decisions must be recorded accurately and the responsibility for taking action must be clearly indicated. ACTION AND INFO columns placed on the right hand side of the page are helpful. (g) Signature. Minutes are normally signed by the secretary after approval of the Chairman. (h) Distribution. Minutes are distributed/circulated to all the authorities represented at the conference and sent after the meeting as early as possible for information and record. The distribution is noted on the minutes after the signature.  Issue of minutes within 48 h, approved by chairman and issued to all present. SERVICE PAPER (4 Marks) 1. Purpose (a) To provide information or to set down facts for the record. (b) To persuade or to convince. (c) To examine an existing or potential problem and to suggest a solution. (d) To examine an existing or potential problem and to suggest a solution.  8 (e) For the personal enlightenment of an individual or to deal with a problem for which the entire staff needs an answer 2. Principles (a) Must contain all the matters the reader needs and omit anything not essential. (b) Facts and arguments must be marshalled logically, be easy to follow and flow smoothly. (c) Any assumptions must be stated clearly. (d) Conclusion must be drawn objectively and must appear as the evident and inevitable consequence of the above stated in the body. 3. Reader Requirements (a) Clarity, clear writing – writer should be clear of his facts. (b) Reader must know why the paper is being written. (c) Mind of the reader must be understood by the writer. Pitched at the right level. Must know the background, experience, knowledge of the subject matter. 4. Preparation (a) Selecting Material. - Not too less, neither do too much research. - Skill of writing depends on what is relevant and required to be included (b) Head/ Superscription. - There may or may not be a security classification or copy number. - File, reference number and title are mandatory. - References and appendices may be included if relevant. (c) Introduction - Outline the problem, bring forth the reason of the paper. (d) Aim - The most important part. Must be decided before the paper is written. Aim of the paper, itself should be brought out. (e) Main Body - Concise and logical framework, only the essential arguments, leading to the conclusion. - An accurate instructive essay. - Logical flow of arguments. (f) Conclusion - Brief, consistent with arguments in the main body. Reflect stated purpose of the paper. Summarise the main points. (g) Recommendations  9 - Follows Conclusion. May be part of conclusion or separate. (h) Outline Plan. - Most effective way of setting out recommendation. (j) Ending/subscription - Place, date on the left hand margin - Signature block on right hand side. 5. Revision and Submission. (a) Have to be drafted, reviewed before submission. (b) May be submitted as an enclosure to a covering letter. CES (3 Marks) CES is “a logical process of reasoning which a commander arrives at and considers all the circumstances affecting the military situation, decision as to a course of action to be taken to accomplish the mission.” Requirement Provides a focus on objectives, intentions, capabilities and resources for accomplishment of assigned missions. Requires commanders to estimate enemy capabilities. CES therefore helpsCdr’s+ staff to work together so that National and multinational plans executed efficiently  10 SECTION II - ADMINISTRATION (40 MARKS) ARMED FORCES AND THE CONSTITUTION (3 Marks) Parliament only can make laws relating to defence of India and for the military, naval and air force of the Union Restriction on Fundamental Rights 1. Right to Form Associations. A person subject to naval law cannot, without the sanction of the Central Government: - (a) Be a member of, or be associated in any way with, any trade union, labour union, or political association. (b) Be a member of, or be associated with, any society, institution, association or organisation that is not recognised as part of the armed forces, or is not of a purely social, recreational or religious nature. 2. Freedom of Speech. No person subject to naval law is allowed to attend or address any meeting, or take part in any demonstration, organised by any body or persons for any political purposes or for such other purposes as may be specified by the Central Government. 3. Communication to the Press. Naval personnel are forbidden, except with the previous permission of the Central Government, to communicate with the press, or publish or cause to be published, any book, letter or other document having a bearing on any army, naval or air force subject, or containing any fact or opinion calculated to embarrass the relations between the Government, the people and any foreign country. 4. Professional Practice. Section 19 of the Navy Act provides that no person subject to naval law is allowed to practice any profession, or carry on any occupation, trade or business without the previous sanction of the Chief of the Naval Staff. Service Privileges 1. Immunity from attachment. Under Section 20 of the Navy Act, the arms, clothes, equipment, accoutrements or necessaries of any person in naval service cannot be seized, nor can his pay and allowances be attached under any process or direction, issued by any court or public servant, in respect of any claim, decree or order enforceable against him. Bank balances and other property not mentioned above can, however, be attached. 2. Immunity from Arrest for Debt. Under section 21 of the Navy Act and regulation 124 of Regulation for the Navy Part II (Statutory), no person in the naval  11 service is liable to be arrested for debt under process or direction, issued by any court or public servant. The Commanding Officer shall be justified in not allowing any sailor belonging to his ship, to be taken under any warrant, process or writ of execution issued by any court or public servant for any debt. No pressure of any kind should be brought to bear on the naval personnel concerned to compel or induce payment except where good name of the Navy is likely to be adversely affected. 3. Remedy of Aggrieved Persons. Section 23 of the Navy Act Regulations 235 to 241, Regulations for the Navy Part II (Statutory) provides that if any officer or seaman thinks that he has suffered any personal oppression, injustice, or other ill-treatment at the hands of any superior officer, he may make a complaint through proper channels in accordance with the Regulations for the Navy. 4. Priority of Hearing of Cases (a) Civil or Revenue Cases. (i) On the presentation to any civil or revenue court, by or on behalf of any person in the naval service, of a certificate from the proper naval authority, of leave of absence having been granted to him, for the purpose of prosecuting or defending any suit or other proceeding, such court required to, on application of such person, arrange, so far as may be possible, for the hearing and final disposal of such suit or other proceeding within the period of leave so granted. (b) Criminal Cases. Under Section 24 of the Navy Act, every criminal court before which a case is pending against a person in the naval service, is required so far as possible, to arrange for the early hearing and final disposal of such case. President’s Powers to Grant Pardons 5. Under Article 72 of the Constitution, the President has the power to grant pardons, reprieves, respites or remissions of punishments or to suspend, remit or commute the sentence of any person, convicted by any offence, in the following cases: - (a) Where the punishment is by a court-martial. (b) Where the punishment or sentence is for an offence against any law relating to a matter to which the executive power of the Union extends. (c) Where the sentence is a sentence of death OUTLINE ORGANISATION OF INDIAN ARMY, IAF, R&D, MoD (3 Marks) ORGANISATION OF THE ARMY Main Branches of the Staff The staff is divided into three main branches-G, A and Q. The functions of these main branches can be summarised as follows:- (a) General Staff Branch. Normally referred to as G Branch. It is responsible for operations, intelligence, staff duties and training.  12 (b) Adjutant General’s Branch. Generally known as A Branch. It deals with all aspects of personal administration, such as discipline, medical service, pay, welfare and so on. (c) Quarter Master General’s Branch. In short, referred to as Q Branch. It is responsible for the supply of all materials needs and for accommodation and move of all troops. Other Branches 1. Military Secretary’s Branch. This branch exists at higher formation (corps and above) headquarters. It deals with matters such as appointment of commanders and staff officers, posting of officers, confidential reports of officers, posting of officers, and honors and awards. It works in close cooperation with A Branch. At lower formation Headquarters these functions are carried out by A Branch. 2. Master General Ordnance’s Branch. This is an additional branch in Army Headquarters and is responsible for the provision and planning of ordnance stores, and the maintenance and repair of all equipment (except certain engineer equipments). 3. Engineer-in-Chief’s Branch. This is another branch at Army Headquarters and is responsible for works and combat engineering matters. AHQ ORGANISATION A. Staff Branch 1. Vice Chief of Army Staff (Lt Gen) (a) Director General Military Operations (b) Director General Military Intelligence (c) Deputy Director General of Military Survey (Node 2) (d) Deputy Director General of Signal Intelligence (Node 3) 2. Deputy Chief of the Army Staff (A) (Lt Gen) (a) Additional Director General Staff Duties (b) Director General Military Training (Note 4) (c) Additional Director General Coordination and Administration (d) Director General Mechanised Forces (e) Director General Artillery (f) Director General Air Defence Artillery (g) Additional Director General Army Aviation (h) Director General Infantry (j) Additional Director General Territorial Army (k) Deputy Director General Defence security Corps (l) Deputy Director General Management Studies (note 5) (m) President Army Standing Establishment Committee 3. Deputy Chief of the Army Staff (B) (Lt Gen)  13 (a) Scientific Adviser to the Chief of Army Staff (b) Additional Director General Perspective Planning (c)Additional Director General Financial Planning (d) Additional Director General Weapons and Equipment (e) Additional Director General Systems B. ‘A’ Branch - Adjutant General (Lt Gen) 1. DirectorGeneralOrganisationandPersonnel 2. DirectorGeneralDiscipline,vigilance,Ceremonialand welfare 3. DirectorGeneral MedicalServices C. ‘Q’ Branch - Quartermaster General(Lt Gen) 1. DeputyQuartermasterGeneral(Maj Gen) 2. AdditionalDirectorGeneral ofOperationalLogistics 3. AdditionalDirectorGeneral ofMovements 4. AdditionalDirectorGeneral ofQuartering 5. DirectorGeneral ofSupplies andTransport 6. AdditionalDirectorGeneral ofRemount andVeterinaryServices 7. Deputy DirectorGeneral ofMilitary Farms 8. AdditionalDirectorGeneral ofArmy PostalServices (Brig) 9. Deputy DirectorGeneral ofPioneers 10. Deputy DirectorGeneral ofCanteenServices 11. AdditionalDirectorGeneral ofTechnicalExamination ofWorks D. Master General of the Ordnance (Lt Gen) 1. Deputy master General of the Ordnance (Maj Gen) 2. Director General of Ordnance (Maj Gen) 3. Director General of Electrical and Mechanical Engineers 4. Deputy Director General of Procurement progressing Organisation 5. Director standardisation E. Engineer-in-charge (Lt Gen) 1. Additional Director General of Engineer Staff 2. Additional Director General of Engineers(Personnel) 3. Director of Transportation Additional 4. Director of Engineer Stores and Plant 5. Director General of Works (Maj Gen) ORGANISATION OF THE AIR FORCE The Indian Air Force is organized on geographical as well as functional basis. Under Air Headquarters (Air HQ) are five operational commands organized on geographical basis, viz Western Air Command, Central Air Command, Eastern Air Command, South Western Air Command and Southern Air Command. Under the functional grouping are Training Command and Maintenance Command The Chief of Air Staff is of the rank of Air Chief Marshall and has six PSOs under him of the rank of Air Marshall :-  14 1. VCAS- operations and oversees the functioning of Communications, Intelligence and Aircraft Induction Directorates. 2. DCAS - responsible for the developmental activity in theIAF 3. Air Officer-in-charge Personnel (AOP)– performs most of the functions of the Military Secretary and some of the functions of the Adjutant General. Naval equivalent is the Chief of Personnel. In 1987, the Training Directorate was brought under him. 4. Air-Officer-in-Charge Administration (AOA) - He performs the remaining functions of the Adjutant General and some of the functions of the Quarter Master General 5. Air Officer-in-Charge Maintenance (AOM) - functions can be equated to those of the Master General of Ordnance and partly to those of the Quarter Master General. His naval equivalent is the Chief of Material. 6. Inspector General (IG)- reports directly to the CAS. The IG has in his charter the functions of Inspection of Flight Safety. OPERATIONAL AND ADMINISTRATIVE ORGANISATION OF THE NAVY (5 Marks) Administrative Organisation Headed by CNS. He has four PSOs under him:- 1. Vice Chief of the Naval Staff (VCNS). The Vice Chief of the Naval Staff heads the Staff Branch I, which deals with all matters of Staff Policy in NHQ. Has under him the Asst Chief of the Naval Staff (Policy and Plans) who in turn is responsible for the Directorates of Naval Plans, Works, Staff Requirements and Project Director NAVAC. VCNS also has the Controller of Warship Production and Acquisition (CWPA) directly under him, who is responsible for the Directorates of , Surface Acquisition, DSP and DCCM through ACWPA. 2. Deputy Chief of Naval Staff (DCNS). The Deputy Chief of Naval Staff heads Staff Branch II. He has under him ACNS (IW & Ops) under whom the Directors of Naval Operations, Submarine Operations, Naval Oceanography & Met, Diving, Tactics and Signals function. ACNS (Air) looks after all aspects of air operations and controls the Directorates of Naval Air Staff, Naval Air Materials and Aircraft Acquisition. The directorates of Naval Intelligence and Systems Applications also function under DCNS. The DCNS looks after the day to day operational role of the Navy. 3. Chief of Personnel (COP). The Personnel Branch is head by the Chief of Personnel. He controls the manning of the service. He has Asst Chiefs of Personnel under him looking after HRD (career planning) and Personnel Conditions. Under the ACOP (HRD) there is the Director of Personnel (who deals with appointments and promotions),  15 4. Chief of Material (COM). The Chief of Material deals with all Material and Technical aspects including the Logistic Support of the Navy. He has one Controller of Logistics (COL) and two Asst Chiefs of Material (ACOM) under him. Operational Organisation SHIP MANAGEMENT – DEGREES OF READINESS, WATCH AND QUARTER BILL, EMERGENCY STATIONS, KEY ORGANISATION (5 Marks) DEGREES OF READINESS  16 1. The appropriate degree of readiness is assumed to ensure maximum defence against the prevailing threat or to be ready in all respect for offensive action. There are six degrees of readiness. (a) First Degree of Readiness. In this degree of readiness, the aim is to make full use of operational capabilities of the ship in order to gain tactical advantage. In order to achieve this aim the entire weapon system should be manned and fully operational. The fire should be made available instantaneously. (b) Second Degree of readiness. In this degree of readiness, the aim is to make full use of operational capabilities of the ship at all times but providing time to the crew for meal and relaxation. This degree of readiness is assumed when assuming lower degree of readiness is not recommended view prevailing threat. In order to achieve this aim the entire weapon system should be manned and fully operational. The fire should be made available instantaneously. (c) Third Degree of Readiness. The aim is to make best use of operational capabilities of the ship that can be maintained for a prolonged period. During this degree of readiness, a suitable portion of armaments are at immediate notice and rest are at short notice. When this degree of readiness is in force, it is of paramount importance that we get sufficient warning of an attack. Early warning radars and other detecting equipment must be fully manned. Two watch system is assumed. (d) Fourth Degree of Readiness. The aim is to have sufficient weapon system manned to counter unexpected threat. In addition, we should get sufficient warning time in order to assume higher degree of readiness. During this degree of readiness, suitable portion of armaments are at immediate notice and rest are at prolonged notice. Sufficient warning radars and other detecting elements should be manned and effectively operated. Three watch system is assumed. (e) Fifth Degree of Readiness. Peace time cruising, no armament manned. (f) Sixth Degree of Readiness. It is the lowest degree of readiness and normally only used in harbor or at anchor. No armament is manned. WATCH AND STATION BILL 1. Purpose. Watch and Station Bill is required to show the information necessary to enable the ship to operate in the most effective manner. Therefore, it must cover all aspects and show allocation of men for meeting domestic requirements, fighting the ship, rendering aid/ assistance outside the ship, etc. as the requirements onboard will differ from ship to ship and will depend on ships construction, equipment fitted, personnel borne and operational requirements, it is unlikely to have a standard Watch and Station Bill. The following points are to be borne in mind while preparing the Watch and Station Bill.  17 (a) Requirements of Captain. The Captain, assisted by Executive Officer and Gunnery Officer will decide the policy for manning the armaments for all degrees of readiness. While deciding the policy for manning the armament, we must appreciate that all threats are equally serious if the ability to counter them by defensive measures is ineffective. Moreover, due to the induction of missiles which can be bought under effective fire for very short time, it is essential that the weapon systems must be manned before the missiles are detected by sensors. Therefore it is essential the planners must ensure that the organization invariably caters for the Command’s requirements. (b) Watch keeping System to be employed. The watch keeping system employed for manning the armament must ensure to enable effective fire to be produced commensurate to at least the degree of readiness. The following factors will influence the system to be employed: - (i) Weapon system available, their location and number to be manned in each degree of readiness. (ii) Men available for manning weapon system in each watch. (iii) Provision of sufficient defence against surprise attack. (iv) Area in which the ship is expected to operate. (v) Availability of shelter for men closed up in exposed positions. (c) Either the two watch (Port and Starboard) or three watch (Red, White and Blue) system can be employed. However, while deciding the watch system the primary consideration, viz., meals, sleep and variation in duties must be given due weight age. (d) Parts of Ship/ Quarters Organization. The parts of ship may be so organised that as far as possible personnel live close to their action posts. Accordingly every effort must be made to establish a close link between parts of ship and quarter for the following reasons: - (i) Officers can discharge their responsibility more easily/ effectively if they are both divisional officer and also departmental officers. (ii) Man’s loyalty will be undivided and will also have his messmates with him in action post. (iii) Reliability and reaction of personnel are well known to divisional officer/ div. senior sailors and as such they are the best judge to decide the suitability of a man for a particular job. (e) Documents. While preparing Watch and Station Bill, the following documents must be considered: -  18 (i) Manning Plan. This is the reduced complement allowing a margin for training and promotions. NHQ forwards manning plan to each ship. The Part I contains the rank of the sailors in numbers for each branch, viz., seaman CPO – 8, ERA – 6 and POELP – 3, etc. Part II contains the list for sailors with Part II qualification required on board to man the various quarters in action and lower degrees of readiness. (ii) The Scheme of Complement. This is the complement of officers and sailors to man any ship/ establishment sanctioned by the Government. The scheme of complement is prepared by NHQ and approved/ sanctioned by MOD/ Government. 2. Responsibility. The Executive Officer, in consultation with other departmental officers, is responsible for establishing the Watch and Station Bill. The Gunnery Officer and the GI being the specialist onboard, will provide the necessary assistance during the preparation of the Bill to ensure that the ship is organised in the best and most efficient manner possible. 3. Watch and Quarter Bill. Department wise Watch and Station Bill. KEY ORGANISATION 1. The Captain shall cause important keys in the ship, except those issued personally to individual officers, to be kept in a box having a glass front, supplied for the purpose and provided with two keys. In time of war, the glass front shall be replaced by stout woven wire of a suitable mesh to enable the contents to be identified. The box shall be fixed outside the door of the Captain’s cabin and shall be in the charge of a sentry. In ships where there is no sentry, the box shall be placed inside the door of the Captain’s cabin or, if more convenient, of the Executive officer’s cabin. 2. The keys of the important key box shall be kept by the Captain or Executive officer, who may, at his discretion, place one key under the charge of the officer of the watch or sentry. In the latter case, the officer of the watch or sentry shall be furnished with a list of persons to whom access to the key box is authorised. 3. The name of each key will be marked distinctly over its hook in the box, so that the absence of a key from its hook will show that the key is in use. 4. The issue and return of the keys shall be entered by the sentry in the book kept for the purpose and initialled by the persons receiving the keys. When there is no sentry, the person receiving the keys shall enter in the book the time of receipt and return, and initial the entry. 5. In ships where separate keyboards are provided for each department, the head of the department is to cause all-important keys of the department to be kept therein. The keyboard is to be secured to a bulkhead inside the head of the department’s cabin or, if more convenient, in the departmental office.  19 6. The keys of the pistol cupboard and of the chain passing through the trigger guards shall be kept on the ship’s (important) keyboard. Magazine Keyboard 1. The keys of the magazines, shell rooms and all compartments containing explosives, shall be kept in a box having a glass front, provided with lock and duplicate keys. This box is hereinafter referred to as ‘the magazine keyboard’. 2. A system of grouping and bunching the keys of the several quarters as laid down in the Naval Magazine and Explosives regulations are adopted. DUTIES OF VARIOUS DEPARTMENTS ON BOARD SHIPS IN PEACE AND WAR. (3 Marks) BASIC KNOWLEDGE OF REFITS, TYPES OF REFIT, REFIT CYCLE, REFIT ORGANISATION (3 Marks) The Indian Navy has two primary Dockyards viz. Naval Dockyard, Mumbai and Naval Dockyard, Visakhapatnam besides three Naval Ship Repair Yards at Kochi, Karwar and Port Blair to handle the maintenance support of the Fleets. The refit schedules for a two-year period are decided during the Annual Refit Conference (ARC) and reviewed during Mid Year Refit Review (MYRR), chaired by the Chief of Material. Types of Refit SHORT REFIT (SR)  Only visual survey of hull  Top overhaul of machinery  Overhaul of 25% of valves and pipes  Overhaul of 25% of motors  Overhaul of 25% of pumps  All known defects  No supplementary defect list  Only one AWRF  Any additional work like As & As or machinery change requires additional time NORMAL REFIT (NR)  50% hull survey with selective USG  Some major overhauls  Overhaul of 50% of valves and pipes  Overhaul of 50% of motors  Overhaul of 50% of pumps  20  All known defects  Supplementary defect list  Upto two AWRFs  Some As & As and machinery change MEDIUM REFIT (MR)  Full hull survey with USG  Change of u/w paint scheme  Major overhaul of machinery  Overhaul of all valves and pipes  Overhaul of all motors  Overhaul of all pumps  All known defects  Supplementary defect list  Upto three AWRFs  As & As and machinery change Defect List 1. Part I Defect List – PPM and routines due. Submitted 20 weeks prior to SR and 38 weeks prior to MR/NR 2. Part II Defect List – All known defects. Submitted 11 weeks prior to SR and 20 weeks prior to NR/MR 3. Part III Defect List – Approved A’s and A’s 4. Supplementary Defect List– All defects observed after submission of Part II defect list and before commencement of Refit 5. Additional Work Requisition Form (AWRF) – All defects observed during the course of the refit. Ops-cum-Refit Cycle. Based on :-  Role / type of ship  Propulsion system  OEM recommendations  Future exploitation OFFICERS-ATTENDANCE ON BOARD, MISCONDUCT, LOGGING, SUMMARY PUNISHMENTS OF SUBORDINATE OFFICERS, CONFIDENTIAL REPORTS (4 Marks) Attendance On board 1. Every officer so long as he belongs to a ship shall be constant in his attendance on board; no officer subordinate to the Captain shall leave the ship without proper authority, except for some pressing reason in the public service.  21 2. No officer shall remain out of his ship for the night without the prior permission of the Captain. 3. If the Captain should be absent for the night, or, by reason of sickness or for other cause, has ceased to exercise command, the Executive officer or any one officer of the Executive branch who is either senior to the Executive officer or of Commander’s rank (other than officers appointed additional for staff or special duties) shall sleep on board. This regulation may be relaxed by special permission of the Senior Officer present. Misconduct of officers or persons in command 1. Every flag officer, captain of or other person subject to Naval law who, being in command on ship, vessel or aircraft of the Indian Navy or any naval establishment- (a) Fails to use his utmost exertions to bring into Action any such ship, vessel or aircraft which it is his duty to bring into Action; or (b) Surrenders any such ship, vessel or aircraft to the enemy when it is capable of being successfully defended or destroyed; or (c) Fails to pursue the enemy whom it is his duty to pursue or to assist to the utmost of his ability any friend whom it is his duty to assist; or (d) in the course of any Action by or against the enemy improperly withdraws from the Action or from his station or fails in his own person and according his rank to encourage the persons under the command to fight courageously; or (e) Surrenders any such naval establishment or any part of such an establishment to the enemy when it is capable of being successfully defended or when it is his duty to cause it to be destroyed. Shall,- (a) if such Act is committed with the intend to assist the enemy or from cowardice, be punished with death or such other punishment as is hereinafter mentioned ; and (b) In any other case, be punished with imprisonment for a term, which may extend up to seven years or such other punishment as is hereinafter mentioned. Misconduct by persons other than those in command 2. Every person subject to naval law who, not being in command of any naval establishment or any ship, vessel or aircraft of the Indian Navy, fails when ordered to prepare for action by or against the enemy, or during any such action to use his utmost exertions to carry the lawful orders of his superior officers into executions shall,-  22 (a) if such act is committed with the intent to assist the enemy, be punished with death or such other punishment as is hereinafter mentioned ; and (b) In any other case, be punished with imprisonment for a term which may be extended to seven years or such other punishment as is hereinafter mentioned. Misconduct The Captain shall bear in mind that no application for the discharge or transfer of an officer from his ship, nor for such lengthened leave of absence as might render his return improbable, will be entertained unless he shall certify on the application that he is satisfied with the conduct of such officer; he shall also certify on every application for survey on an officer as well as for his discharge or transfer, that the request is not made for the purpose of removing the officer from the ship in consequence of any misconduct. Though the conduct of an officer may not be such as to warrant disciplinary action by court martial or disciplinary court he may be considered unsuitable for the appointment he holds, for example, through lack of professional ability, personal qualities or conduct. Where his shortcomings compel his Commanding Officer to apply for his relief, the officer shall be fully informed before the application is forwarded to the Administrative Authority; the application must be accompanied by or comprised in a report upon the officer, and those adverse parts of the report of which the officer has been informed shall be underlined in red ink. (The adverse remarks shall be shown to the officer in accordance with instructions issued by the Chief of the Naval Staff from time to time.) LOGGING 1. Where the offence committed by an officer is such that it necessitates its being recorded with view to future reference under the provisions of Section 119 of the Navy Act, the Commanding Officer shall cause the facts to be entered in the ship’s log and the statement which is logged shall be read by the officer so logged, who is to sign his name to it, as evidence of his knowledge of the entry. A copy of the entry in log book shall be filed in the Commanding Officer’s office until the ship pays off. SUMMARY TRIAL – OFFICERS General 1. Under Section 94 of the Navy Act, read with regulation 147A, Regulations for the Navy Part II (Statutory), the following authorities are empowered to award summary punishments: - (a) Central Government. (b) The Chief of the Naval Staff. (c) The Flag Officer Commanding-in-Chief. (d) The Commanding Officer.  23 (e) The Officer-in-Charge, Naval Academy. 2. Officers Triable Summarily. The powers of summary trial and punishments, are exercisable only in the case of officers below the rank of Commander, including the ‘subordinate officers’ as defined in Section 3(23), of the Navy Act, as under: - (a) Subordinate officers, whilst under training in a ship or in Naval Academy. (b) Subordinate officers posted in a ship or establishment. (c) All officers below the rank of Commander, including subordinate officers. Subordinate Officers Whilst under Training – Trial by the Commanding Officer and officer-in Charge Naval Academy 3. Powers of the Commanding Officer/Officer-in-Charge of the Naval Academy. The Commanding Officer of a ship or the officer-in-charge of the Naval academy, may impose on any subordinate officer, the following punishments: - (a) Severe reprimand. (b) Reprimand. (c) Stoppage of leave for a period not exceeding 14 days. (d) Extra work and/or drill for a period not exceeding 10 days. 4. Procedure. For imposition of punishment, as mentioned in paragraph 30 of this Chapter, it shall not be necessary for the Commanding Officer of a ship or the officer-in-charge of the naval academy to serve a show cause notice to the accused person or hear him in person or by any friend or counsel. 5. Award of Punishment of Forfeiture of Seniority in Rank/ Time on Subordinate Officer. The award of punishment of forfeiture of seniority in rank or time, for promotion, to a subordinate officer can only be awarded by the Commanding Officer of a ship (which means the Commanding Officer of an establishment within the meaning of Section 3(21) of the Navy Act, but not the officer-in-charge of an academy). The following procedure is to be followed: - (a) Show Cause Notice. The Commanding Officer shall inform the subordinate officer together with all reports adverse to him, withholding such part of the report, if any, disclosure of which is not in the public interest, and seek his explanation in writing in defence. (b) When Explanation found Unsatisfactory. If the explanation of the subordinate officer is found unsatisfactory, he may impose the punishment of: - (i) Forfeiture of Seniority not more than 3 months. With the prior approval of the Chief of the Naval Staff or the Flag Officer Commanding-in-Chief. (ii) Forfeiture of Time not more than 3 months. No prior approval required. Officer below the Rank of Commander (including Subordinate Officer Posted in a Ship or Establishment and/or Whilst under Training)  24 6. Authorities Empowered to Award Punishment. The following authorities are empowered to award summary punishments to the officers below the rank of Commander, including the subordinate officers, wherever they may be borne: - (a) The Flag Officer Commanding-in-Chief of the Naval Commands. (b) The Chief of the Naval Staff. (c) The Central Government. 7. Punishment. The powers of summary punishments, vested in each authority are as under: - (a) The Flag officer Commanding-in-Chief. (i) Forfeiture of seniority in the rank, of not more than three months. (ii) Forfeiture of time for promotion of not more than three months. (iii) Severe Reprimand. (iv) Reprimand. (b) The Chief of the Naval Staff. (i) Forfeiture of seniority in the rank, of not more than six months. (ii) Forfeiture of time for promotion of not more than six months. (c) The Central Government. (i) Forfeiture of seniority in the rank, of not more than twelve months. (ii) Forfeiture of time for promotion of not more than twelve months. CONFIDENTIAL REPORTS 1. Types of Reports. The various types of confidential reports rendered on an officer are as follows:- (a) Annual Confidential Report (ACR) (b) Early Annual Confidential Report (EACR) (c) Delayed Annual Confidential Report (DACR) (d) Interim Confidential Report (ICR) (e) Special Confidential Report (SCR) (f) Quarterly Confidential Report (QCR) 2. Annual Confidential Report. A confidential report is to be rendered annually on every officer on dates as mentioned below provided he/she has served for a minimum period of three months under the Initiating Officer :- (a) Lieutenant and below (including officers borne for - 01 Oct award of watch keeping certificate) (b) Acting and Substantive Lieutenant Commander - 01 Nov (c) Acting and Substantive Commanders - 01 Apr (d) Acting and Substantive Captain & Commodores - 01 Mar  25 (e) Acting and Substantive Flag Officers - 01 Aug (f) SD list officers, Time Scale Commanders - 01 Sep and Re-employed officers 3. Early Annual Confidential Report (Early ACR). An Annual confidential Report may be initiated up to three months earlier than the normal date of its initiation, if the officer reported upon or the initiating officer leaves his respective appointment, or when considered necessary by Naval Headquarters. 4. Delayed Annual Confidential Report (Delayed ACR). Initiation of an Annual Confidential Report may be delayed up to a maximum period of three months from the normal date of initiation, if the officer reported upon does not complete three months service under the initiating officer and no ACR or Early ACR has been rendered on him in that rank for that reporting year. 5. Interim Confidential Report (ICR). An interim report is to be rendered on an officer in the following circumstances provided that a report has not been rendered on him from the same ship/establishment during the preceding six months, and that an annual report cannot be initiated as above :- (a) Permanent transfer or retirement of the initiating officer or the officer reported upon. (b) Change of Administrative/Operational Authority (only in the case of Commanding Officers) provided no report has been initiated in the preceding three months. (c) When an officer's performance afloat in an operational ship may go unreported if an ACR was rendered during the preceding six months when the ship was non-operational. In such cases, an ICR may be rendered at the discretion of the Commanding Officer provided the officer has rendered at least three months service under the initiating officer from the date of last report. However, if an early ACR becomes due in terms of paragraph 4718 above, the same should be initiated in all cases. 6. Special Confidential Report (SCR). A Special Confidential Report may be initiated under the following circumstances:- (a) When called for either by Naval Headquarters or the Administrative Authority for any specific purpose. (b) When an officer is recommended for urgent transfer from the ship/establishment on grounds of unsuitability or when a change of appointment is recommended for some other reasons. Should such report contain any adverse comments or numerical assessment below 5, normal action should to be taken to inform the officer appraises and obtain his signature on the form. (c) When substantial drop in performance is noticed in respect of an officer select listed for promotion, which in the opinion of his superior officer may  26 render him unsuitable for promotion. Such a report would normally be adverse in content and should therefore be signed by the officer reported upon. (d) When an officer is recommended for discharge from service after having been suitably and sufficiently warned in writing through the medium of quarterly reports as specified in paragraph 4422 below. 7. Quarterly Confidential Report (QCR). Officer of the rank of Lieutenant Commander and below may be placed on Quarterly Confidential Reports by the Administrative Authority under intimation to Naval Headquarters. Officers above that rank may be placed on Quarterly Confidential Reports only by the orders of the Chief of the Naval Staff. Reports on officers so placed are to be rendered every three months until ordered to be discontinued by the authority placing the officer on quarterly report. If an officer placed on quarterly reports is transferred, the Commanding Officer of his next ship and the new Administrative Authority are to be informed of this by previous Commanding Officer and a copy of the letter placing him on quarterly report forwarded to each of them. An officer is to be informed when he is placed on Quarterly Report and his attention is to be drawn by his Commanding Officer to Regulation 217, Regs Navy Part II, Statutory, in writing. All the shortcomings/weaknesses of the officer are to be listed in the letter placing him on quarterly reports and the officer is to be informed of the same. The quarterly reports subsequently rendered on him are to contain specific comments/assessment of the Initiating Officer as well superior officers on those short comings/weaknesses. 8. Interim Confidential Report on Temporary Duty. In order to avoid any period of the officer's service going unreported due to officer being away on temporary duty to other units, the following procedure will be followed:- (a) When officers are deputed on temporary duty for duration of three months or more the unit to which the officer is deputed is to raise an ICR on the officer on completion of the temporary duty period. (b) The ICR is to be raised only in case no ACR, Early ACR, Delayed ACR or ICR has been raised on the officer by his parent unit in the last three months preceding the commencement of the temporary duty. (c) The modalities for implementation of this policy would be as follows :- (i) The AA while deputing officers on temporary duty for periods exceeding three months is to clearly indicate in the authority letter the requirement to initiate an ICR on the officer. (ii) The authorities for initiating ICRs on officers deputed on temporary duty must be endorsed to NHQ/DOP for information. (iii) The channels of reporting would be as laid down in Appendix `H' to NO 3/S/98.  27 (iv) The parent ship and the parent command must be kept informed when an ICR is raised on the officer on temporary duty. (v) The IOs whilst forwarding the reports to NHQ are to enclose the authority letter under which the ICR is initiated. SAILORS PROMOTION RULES ETC. (4 Marks) Factors that normally govern the promotion roster of sailors:- (a) Seniority in rank (service qualification). (b) Qualifying higher rank professional courses. (c) PO Leadership course for promotion to CPO. (d) CPO Management course for promotion to MCPO. (e) Annual Assessment based on half yearly reports on performance evaluation proforma and Annual Confidential Reports. (f) Adventures/Sports & Extra-curricular activities. (g) Honours and awards. (h) Instructional duties. Following conditions should also be fulfilled by the sailors before promotion:- (a) VG conduct for specific periods. (b) Swimming qualification for all ranks. (c) Medical fitness. (d) Educational qualification, where necessary for non matriculates. (e) Sea Service, where required. (f) Specialist qualification (g) Recommendation by Commanding Officer. Service Qualification (a) Non Artificer (i) To SEA I Rank 2 years for MA and TOP 3 years for others as SEA II reduced by acceleration gained (ii) To LS Rank 6 years service less seniority (iii) PO Rank 2 years as LS and 3 years for POMA (vi) CPO Rank 3 years as PO (except cooks/Stds/Top branches) (v) CPOCK/STD/TOP 2 years as POCK/POSTD/POTOP (vi) MCPO II 2 years as CPO (vii) MCPO I 4 years as MCPO II Sea II ---- 2(MA, TOP) / 3 y ----- Sea I ---- 6y ------ LS ----- 2 y / 3(LMA) ------- PO ----- 3 y / 2 (Ck,Stw,Top) ------ CPO ----- 2 y -------- MCPO II -------- 4 y --------- MCPO I (b) Artificers (i) 5th class 4 years as apprentices (ii) Ag. 4th class- 1 year in 5th class less acceleration gained (iii) 4th class 1 year in Ag 4th class (iv) 3rd class 2 years in 4th class  28 (v) 2nd class 7 year as Ag 4th class and above of which 2 years must be in 3rd class (vi) 1st class 12 years Ag 4th class and above of which 2 years must be in 2nd class (vii) Chief Artificer 6 years as Ag 4th class and above (viii) MCPO II, 1 year as Chief Artificer (ix) MCPO I, 4 years as MCPO II (c) Mechanician (i) 4th class 2 years total service (ii) 3rd class 2 years in 4th class less acceleration (iii) 2nd class, 1st class and Chief Mechanician and above same as for Artificers Acting Time. Service in acting rank counts for further promotions, except for:- (a) Ag. CPO in the ty appointment of coxswain to a Flag Officer (Such time counts as POs time). (b) Time served in acting ranks in excess of maximum allowed. (c) Where specially directed by CNS. Sea Service: For seaman sailors 06 months in each rank except for MCPO I & II where requirement is NIL VG Conduct: must immediately precede the actual promotion (a) SEA I to LS - 12 months (b) LS to PO - 1 1/2 year (c) PO to CPO - 3 years (d) Art V to AG IV class - 6 months (e) From Art IV class onwards to next - 1 year higher class other than Chief Art. (f) Art III class and above to Chief Art. - 3 years (g) Mech 4th class to next higher class - 1 year Except Chief Mech (h) Mech 3rd class and above to Chief Mech - 3 years (j) CPO to MCPO II - 4 years (k) MCPO II to MCPO I - 4 years (l) SEA II to SEA I - Nil but no acceleration is to be given if VG breaks while he is SEA II. Educational Qualification – For All NMER sailors (a) Cooks. Till Leading Cook nil. LCK to POCK ET I(M). POCK to CPOCK ET I. (b) Stewards. ET I (M) before Leading Steward. A LSTD to POSTD ET I. (c) Topasses. NIL. Specialist Qualification: in the following branches (a) Seamen Branch.  29 (b) Medical Branch. (c) Naval Aviation Branches Reduction - Unsuitability to Hold SQ. Capt. can reduce the Specialist Qualification of a sailor. Can be re-instated by recommendation of a Specialist Officer only after 12 months. CABS to be kept informed. Promotions by Captain (a) Sea II to Sea I rank (b) Artificer Apprentice to Artificer V Class. (c) To higher classes in the Artificer branch but excluding Chief/Master Chief Artificer. Can be done by the Captain subject to the sailor passing the required board/examination and obtaining the necessary certificates. (d) To higher classes in the Mech Branch, but excluding Chief Mech/Master Chief Mech. Promotion to Mech 3rd, 2nd and 1st classes are effected by Captain, provided the sailor passed the necessary boards etc. promotion to MECH 4 will be done by CABS SNAPS (Sailors New Accelerated Promotion Scheme) Rosters. The following rosters are maintained and published under modified SNAPS (a) L/S to PO. - 01 April (as on 01 Jan) (d) PO to CPO.- 01 January (as on 30 Sep) (c) Artificer/Mech III, II, I to Chief Art/Mech - 01 January (as on 30 Sep) Types of Inputs (a) One time Input - Higher Rank and Professional Course. - PO Leadership Course. - Instructional Duties. - Sports. - Major adventure activities/Antarctica. - Honours and Awards. (b) Negative Input - give minus marks for failure and rescrub in courses/boards/exams (c) Annual Input. - Annual Confidential Reports - Sea Time CHARACTER AND EFFICIENCY Assessment (a) Annually on 31 Dec, in case of Sea I & Sea II and Art V and IV (b) Time of rendering ACR in case of LS and above and Art/Mech III and above  30 (c) Apprentices/Boys on the date they attain the age of 17 years, and thereafter annually on 31 Dec. (d) Deserters when they are removed from the ship's book after three months in desertion. The date of assessment will be the date of desertion. If the sailor is in desertion on 31 Dec his character will be assessed on that date, but as on the date of desertion. (e) On promotion to Commissioned rank except Honorary Commission. (f) On final discharge from service except when sailor is sentenced to imprisonment and is to be discharged direct from prison. In such case his character is assessed on the date of his discharge from the ship's books. VERY GOOD CONDUCT VG Star (VG*). Equivalent to VG in all respects but can be awarded once only in a man's carrier to show that the assessment was given advisedly and also to ensure that the sailor is not given a similar concession later on. Can only be awarded if no other assessment below VG had been awarded earlier and his conduct and work during the year is entirely satisfactory. Subject to these conditions the Captain may award VG* when a sailor is awarded any one of the following punishments during the period of assessment:- (a) During the first 4 years of service Cell not exceeding 5 days. (b) At any time (i) Deprivation of one GCB. (ii) P or D when suspended before committal. Break in VG Conduct. Recorded on page 8 of Service Documents 1. Automatic. (a)Warrantpunishment includes equivalent punishment awarded bycourt martial (b) Award or restoration of GCB is intentionally withheld. (c) Awarded a discretionary lower character assessment. (d) As a result of civil conviction awarded any Naval Penalty, other than forfeiture of pay and time and stoppage of leave. 2. Optional. At the Captain's discretion:- (a) Arbitrarily because a sailors continual petty, misconduct merits it, (b) Arbitrary, as a result of continual fresh infections of STD. (c) As a naval penalty consequent upon civil conviction. New Date of Commencement Reason for BreakNew Date (a) P, D, or C Day after release, e.g. if awarded 60 days but serves 40 days the new date is the 41st Day. (b) Any other warrant Day after reading of warrant  31 Punishment (c) With-holding of Day after the date on which GCB would normally GCB have been awarded or restored. (d) Discretionary Following the date of the Lower Character discretionary lower character Assessment assessment (usually 01st Jan) (e) Naval Penalty Day after civil conviction unless court awards imprisonment when (a) above applies. (f) Arbitrary break following day. GOOD CONDUCT BADGES Service Qualification. Service Qualification is 4, 8, and 12 years service Conduct Qualification. Continuously VG for at least two years immediately preceding. Additional Qualifications. For the award of second and third badges must have been in continuous possession of the previous badge/badges for at least 12 months immediately preceding Deprivation of GCBs (a) As a warrant punishment. (b) As a Naval penalty on account of Civil Conviction. (c) As a consequential punishment. (d) As an accompanying punishment. Restoration of GCBs. Period of VG conduct required for restoration is six months for first badge and six months for each additional badges. CW SCHEME Salient Features of the Scheme. Salient features of the scheme are as follows:- (a) Matriculate sailors of all branches are eligible (b) The selection process includes:- (i) Preliminary screening by a board of officers (ii) Written examination (iii) Service Selection Board, interview and medical examination. (c) Artificers are allotted to E and L branches. Non- artificers are allotted branches depending on the requirements of the service and the aptitude of the individual. (d) Age limits, mode of training and promotion are uniform for all branches. (e) Non-artificers are given three years training in the Naval Academy to raise their academic standard roughly to the level of a graduate in Science. (f) Sailors are designated as cadets after selection. Eligibility Conditions  32 1. Age limits. Non-artificer sailors - 22 1/2 and Artificers - 24 years of age as on 01 Jan of the year in which the course commences. 2. Service Qualification. A non-Artificer should have completed his induction training, including Class III specialist qualification. An artificer should hold the rank of Artificer V class or higher. 3. Educational Qualification. Minimum matriculation or equivalent. Programme for Selection (a) Applications with Commanding Officer's recommendations to CABS (b) CABS forward names of eligible candidates to the Command Headquarters and the Naval Headquarters (c) Command wise PSB to be and Names of selected sailors forwarded CABS. (d) The CABS promulgate PSB results by 15 Sep. (e) Written examination (f) Pre-Services Selection Board (g) SSB and medical (h) Training at NAVAC SD LIST SCHEME Stages:- (a) Preliminary Screening Board at CABS. (b) Professional Examination at Kochi. (c) SSB. (d) SD Qualifying Course (e) Promotion (f) Post Promotion Course Eligibility 2202. Character. The character of all candidates must be such, as would if continued, qualify them for LS & GC Medal. The award at any time of character inferior to Good will disqualify a sailor. 2203. Age. The age not less than 28 years and more than 37 years on the date of promotion. May be relaxed by the CNS upto a maximum of one year. Leave Regulations The maximum amount of casual leave admissible in a year shall be 30 days. Normally casual leave shall not be granted for more than 10 days at a time. In exceptional cases, 20 days casual leave may be granted at a time. Annual Leave – 56 days+TT (Max TT-09 days). In compassionate cases, where the current year's annual leave has already been availed of, leave may be granted up to  33 a maximum of 30 days which shall be debited to the next year's annual leave entitlement Sailors serving outside India in Embassies/Commissions who do not avail themselves of leave admissible under the regulations while abroad, shall be allowed 120 days accumulated annual leave on return to India. RELEASE Time Schedule for Pre-release formalities. Note : `D' is the date, the sailors placed on retirement from service. 1. D-24 months CABS to issue Expiry of Engagement Serials. 2. D-16 months Commanding Officers to forward willingness/unwillingness certificates of sailors to CABS. 3. D-14 months (a) CABS to issue Release Serials for all sailors. 4. D-11 months Commanding Officers to dispatch service certificates and Leave Sheets along with pension forms duly completed by sailors to CABS. 5. D-10 months CABS to complete verification of entries in service certificate and leave sheets and complete/initiate action to rectify irregularities, if any. 6. D- 9 months Verified service certificate and leave sheets to be handed over to pension section by VR Section of CABS for preparation of LPC-Cum-Data Sheet and other connected documents. 7. D- 8 months CABS to forward the following documents to Naval Pay Office:- 1. LPC-Cum-Data Sheet 2. Discharge Roll 3. Service Certificate 4. Leave Sheet 5. Application forms for commutation of pension. 6. Declaration Certificate for DCRG/Pension/Commutation. 7. Annexure`A'toGOI,MODletterNo.A/42266/AG/PS4(b)/2095/B/D (Pension/Services) dated 03 Aug 84 regarding family details. 8. D- 5 months (a) Ships/Estb. to forward Release Medical Exam. Report (AFMSF -18)to CABS in respect of sailors who are in Medical Category S1A1. (b) Naval Pay Office and CDA (N) IRLA work on various payments including pension.  34 10. D- 3 months (a) Ships to forward Release Medical Board Proceedings (AFMSF 16) in case of sailors in low medical category to CABS. (b) CABS to forward Medical Documents at 10(a) above (AFMSF -16) to CDA (N), Pension Cell immediately on receipt from ships/estb. 11. D - 1 month (a) Pensioner sailors not availing A/L to report to Release Centre. DUTIES AND PRIVILEGES OF MCPOs. The term `Petty Officer' includes Petty Officers, Chief Petty Officers and Master Chief Petty Officers. All Petty Officers shall be granted every reasonable indulgence and shall be made to feel that confidence is reposed in them and shall be treated with the consideration which is due to the positions of trust which they hold. The prefix `Master Chief Petty Officer', `Chief Petty Officer' or `Petty Officer' or the corresponding prefix in the case of non-seaman ranks shall be used by all ranks when addressing or speaking to sailors holding these ranks. On all occasions of sailors falling in, Petty Officers shall do so separately from lower ranks and when classes of instruction are formed they shall be classed up by themselves. Petty Officers shall be shown in the ship's book distinct from lower ranks. The separation is to be made by classes (Seaman, Artificers and the like) and Petty Officers shall be shown on separate sub-division of their respective lists. Petty Officers shall not be mustered in and out of the ship unless for some special reasons, or shall they undergo personal search by the regulating staff unless ordered to do so by the Executive Officer or the Commanding Officer for any special reason in any particular case. Separate lines shall be appropriated for hanging their clothes and hammocks and their hammocks shall be stowed together in a part of the netting reserved for them. Petty Officers dressed in the established uniform may be allowed to pass dockyard gates and out parties of men. The discipline of the Indian Naval ships and establishments and the comfort of the men is dependent in a great measure on the manner in which Petty Officers carry out their duties and maintain their position and it is essential that the importance of their position and of the influence which they should exercise on the discipline, efficiency and morale of the service as a whole should be realised throughout the service. The convening authority shall submit all proceedings of the board seniority and on passing certain examinations. They must posses personality and tact and be ready to accept the responsibilities of their position. They should set an example of loyalty  35 and discipline, and must obey the orders of their superiors with the same cheerfulness and alacrity with which they expect to be obeyed by their juniors. Commanding Officers and officers look to the Petty Officers for loyal support in maintaining the efficiency and traditions of the service. Junior sailors look to them for direction and assistance. It shall be the duty of Petty Officers to preserve order and regularity wherever the crew or any part of it may be employed and this responsibility rests upon them whenever they are with the men, whether on duty or otherwise. CBs BRs CDs & SPs – CARE, CUSTODY, ACCOUNTING, MUSTER, DESTRUCTION, WRITING OFF, LOSS OF CBs & KEYS (4 Marks) Charge Books (CBs) 1. Top Secret, Secret and Confidential Charge Books are publications issued by Naval Headquarters to promulgate standing instructions and information throughout the service. SPs related to Signal and Cryptographic matters and CBs cover all other subjects. Every CB/SP has a reference number, title and copy number. The reference number indicates the Security Classification as shown below:- Confidential - CB 2167/99 Secret - CB 02168/99 Top Secret - CB 002169/99 Secret, but may be referred - CB(R) 02170/99 by authorized sailors 2. Indian Naval Distributing Authority, Mumbai is responsible for holding stocks and supplying to various naval authorities as per scale laid down by the Naval Headquarters. Charge Books of Soviet and Polish Origin are however stocked by INDA Vishakhapatnam 3. Accounting. All CBs/SPs on receipt are to be accounted for in the following forms:- (a) Major War Vessels and Estab. : Form IN-368 which are to be placed in a Guard cover. (b) Minor War Vessels and Estab : Form IN-482 issued with small number of publications. (c) All ships and estab. holding : Register as per Publications of the Soviet and specimen given in Polish origin. Appendix `A' to NO 61/89. 4. Receipt (a) Open the bags/envelopes immediately on receipt and check the contents with the Supply/Receipt Note.  36 (b) Acknowledge receipt by a Deferred Restricted Signal quoting only the reference number e.g. BG 122 received (number of supply note). (c) Check loose leaf books page by page, with the list of `effective pages' and report discrepancies, if any to INDA. (d) If no discrepancy is found, return the Receipt Note duly signed and dated. 5. Muster and Safe Custody Returns. Periodical muster of all SPs and CBs is to be carried out by the CB Officer and one other officer deputed by the Commanding Officer. The musters must be carried out on the following occasions:- (a) Quarterly. Quarterly muster of CBs/SPs is to be carried out as follows:- (i) For publications supplied by INDA(MB) as on 31 Mar, 30 Jun, 30 Sep, 31 Dec. (ii) For publications supplied by INDA(V) as on 16 Feb, 16 May, 16 Aug and 16 Nov. (b) On transfer of the CB Officer. (c) On transfer of the Senior Officer/Commanding Officer. While mustering, all books are to be actually sighted including those on temporary loan to other ships. If this is not possible, a certificate that the books are intact and are safe is to be obtained from the actual holder. Loose-leaf books are to be mustered and entry to this effect recorded in the muster certificate. 6. Losses. Immediately on the discovery of the loss of a book graded Confidential and above, the matter must be reported by Secret Priority Signal to the Administrative Authority under intimation to Naval Headquarters and respective INDA. The Signal should mention whether compromise is positive, possible or unlikely. It is to be followed immediately by a detailed report. A Board of Enquiry is invariably to be held in case of loss of CBs. Charge Documents (CDs) 7. Certain documents graded confidential and above, which do not warrant their issue as INCBs, or Cryptographic Publications, because of their temporary nature, urgency, or limited circulation, but warrant a charge system similar to that applicable to INCBs, are issued as CDs. These documents comprise the following:- (a) Operational orders likely to last for more than 12 months. (b) All Top Secret, circular Memoranda/Documents in the nature of Standing Orders. (c) Such Confidential Documents as the originator may especially direct. 8. Issuing Authorities. The Chief of the Naval Staff, Administrative Authorities and FOC Fleets  37 9. Custody. On the personal charge of the Commanding Officer or the Senior Officer to whom they are issued. These documents are to be accounted for on form IN 482, not to be accounted for by INDA 10. Periodicity of Muster. CDs are to be mustered quarterly on 31 Mar, 30 Jun, 30 Sep and 31 Dec by a board of two officers, one of them being the custodian himself. Certificate of muster to reach by 10th working day of the following month. 11. Loss of a CD or Key of the CD Chest (a) Immediately on discovery of loss of a CD report by a Secret Priority signal by the holder to the Administrative Authority under intimation to issuing authority and Naval Headquarters. (b) Administrative Authority is to convene a Board of Inquiry. No board if AA thinks facts are clear. (c) CDs lost are not to be taken off ledger charge without the approval of issuing authority. (d) If the key of the CD Chest is lost, the CD chest is to be treated as insecure and immediate steps taken by the custodian to ensure safety of its contents. Books of Reference 12. The term BR will include:- (a) INBRs - Indian Naval Books of Reference (b) INAPs - Indian Naval Air Publications (c) JPs - Joint publications (d) JSPs - Joint Signal Publications (e) JSCPs - Joint Signal Communications Publications (f) Those books obtained from the Ministry of Defence (Navy) UK 13. Muster (a) Quarterly. on 31 Mar, 30 Jun, 30 Sep and 31 Dec. no report is required to be rendered to INDA. (b) On Change of BR Officer. report is required to be rendered to INDA. (c) On Change of Departmental Officer. No report is required to be rendered to INDA. (d) Once Every Two Years. Ship in 'Odd' years and establishments in 'even' years. board of two officers (BR Officer and one another). muster all BRs Ist March. The certificate with a list of discrepancies forwarded to INDA by 20th March. 14. Loss. Loss statement on Form IAFA 498 in quadruplicate with a report in duplicate giving the following information:- (a) Circumstances resulting in the loss.  38 (b) Grading of the BR. (c) Action taken to avoid further loss. (d) Disciplinary action against individual taken or proposed (e) Whether cost is to be recovered from the individual (f) Whether the individual has agreed to pay. FILING SYSTEM (2 Marks) 1. In the Navy, the filing systems commonly followed are:- (a) The Group Subject Pack System. (b) The Whitehall System. (c) The Modified Whitehall System. Group Subject Pack System 2. Under this system, a list of ‘groups’ is compiled, for example, General Organisation, Personnel, Material, Air, etc. These ‘groups’ are then sub-divided into ‘subjects’, the ‘subjects’ being then sub-divided into ‘files’ and each file being allocated a file number. Section Numbers Headings I 100-199 Administration and Organisation including works. II 200-299 Personnel. III 300-399 Machinery, Equipment, Parts, Maintenance, Repairs and Acquisitions. IV 400-499 Supplies, Transport, Finance and Accounts. V 500-599 Books, Correspondence, Stationery and Forms. VI 600-699 Planning, Intelligence and Security. VII 700-799 Operational. VIII 800-899 Training. 3. The Whitehall System (a) The filing system followed in Naval Headquarters is a British legacy, commonly known as the ‘Whitehall Filing System’.  39 (b) Army, Naval and Air Headquarters as also the Ministry of Defence, the Ministry of Finance (Defence) and other Ministries as well, generally follow the same basic system, for, as will be obvious, a uniform procedure known to and understood by all concerned makes for efficient and quick disposal of papers between the various Headquarters and Ministries. (c) Basic Principle. The basic principle of the Whitehall Filing System is ‘one-paper-one file’. 4. Use of Filing Systems by Ships and Establishments (a) Small Ships. In small ships, the Group Subject Pack System is used. Files are maintained subject-wise as laid down in the Navy Order, with all letters received, and office-copies of all letters dispatched, being inserted in their respective packs/files. (b) Large Ships. In ‘cruisers’ and ‘aircraft carriers’, as also in large establishments, opinions or reports by various Heads of Department are sometimes called for. Consequently, a modified Whitehall System is adopted, as in the case of administrative authorities LETTER OF PROCEEDINGS(2 Marks) 1. Letters of proceedings are to be forwarded by all naval ships and shore authorities. In Naval Headquarters, all directorates and in inter-service organizations the senior officer in Naval, Wing, where present are to forward the requisite information likely to be useful in writing Indian Naval History.The letters of proceedings are to be limited to events which actually occur on board or are participated in. These should be submitted in two parts as follows: (a) Part I. To contain a brief informative write up on important events likely to become historically significant. Where applicable, appropriate photographs with negative including video/audio tapes and digitized version on magnetic media may also be forwarded. (b) Part II. This part is to contain information on personnel, organisation, operations, training/exercises, material and maintenance, new equipment, additions and alternations, sports and morale and security. Shore authorities are to include a report on works and projects. 2. Periodicity. (a) Part I of the Letter of Proceedings required at Naval Headquarters from all naval ships and shore authorities, including naval attaches in missions abroad, are to be submitted half yearly by 15th of Jan and Jul every year. (b) Part II of the Letter of Proceedings required by respective Administrative Authority is to be submitted by ships and shore authorities th quarterly by 15 of March, Jun, Sep, Dec for the preceding 3 months. ASDs and  40 Directorates in NHQ need not forward Part II. Ops authorities may include any additional significant information only. 3. Procedure for Submission. (a) Part I of the letter of proceedings is to be forwarded to NHQ (DNO) with a copy to the Administrative Authority concerned. (b) Part II of the Letter of Proceedings is to be forwarded by all lower formations/units to their Administrative Authority concerned only for information and any action thereon together with a copy to NHQ(DNO). (c) In case of ships placed under the operational control of the authority other than their own Administrative Authority, a copy of the Letter of Proceedings is also to be forwarded to the authority under whom they are operating. Contents of Part I of LOP 4. A brief write up is required on historically significant aspects of topics such as those mentioned below. (a) Naval Operations (b) Material (c) Logistics (d) Personnel (e) General - Naval Plans and Budget, Warship Production and Acquisition Ship / Submarine Design. - Innovations - Data Processing, Information Technology Work-study andSystems Analysis etc. (f) Miscellaneous - Ceremonials etc. Data and place of commissioning, commissioning crew and Commanding Officer, similar details of decommissioning, change of command - Visits of VVIPs - Awards etc Contents of Part II of LOP (a) Personnel and Organisation (b) Operational (c) Exercises (d) Training (e) Morale and Security (f) Sports. (g) Other items of Interest (h) Diary of Events REPRESENTATION AND COMPLAINTS (2 Marks)  41 1. General. All complaints and representations are normally to be made orally to the immediate Superior Officer. Where the complainant is not satisfied with the decision of that authority, he may request that his complaint be forwarded to the next higher authority. Where necessary, representations may be made ultimately to the Government through proper channels. 2. Complaints and Representations of Officers. Officers may represent their complaints orally to the CO through EXO. If not satisfied with the decision of the Commanding Officer they may state the complaint in the form of a formal letter and request the Commanding Officer to forward this to higher authority. Officers of the rank of captain and above are not required to represent through the Executive Officer. 3. Complaints and Representations of Sailors. Sailors are to state their complaints orally to the Executive Officer through their divisional officers. Where the representations refer to the department, they are to be channeled through the departmental officers. If not satisfied with the decision given, sailors may request to forward his case to the CO. If a sailor is not satisfied with the decision given by the CO, he may request that his complaint be forwarded to the higher authority. In such cases, the sailor may state his complaint in writing with the help of his Divisional Officer. The Commanding Officer will forward the written complaints to higher authorities, with his comments. If the complainant is not satisfied with the decision of such authorities, he may restate his complaint for further reference to the CNS and if required, to the Government of India. 4. Rules for Making Complaints (a) Complaints must be individual, though any number of personnel can make the same complaint. (b) Complaints must be personal i.e. the complaints should relate to the Complainant himself only. (c) Complaints must be true and not exaggerated or misrepresented. (d) Complaints must be respectfully represented. No disrespectful or vulgar language be used except when necessary to state accurately the facts of the case. 5. Method of Representing Complaints by Sailors (a) Food. Complaints regarding food should be made to the senior duty cook or the Mess Deck Petty Officer. (b) Immediate Complaints. These are to be made to the OOW/OOD. Complaints regarding food if not satisfactorily settled by the Senior Cook/Mess Deck Petty Offices, are also to be forwarded to the OOW/OOD. SECTION – III LAW (35 MARKS) BASIC KNOWLEDGE – NAVY ACT, REGS NAVY (5 Marks)  42 Navy Act 1957 - passed by the Parliament and received the assent of the President on 27 Dec 57, and came into force on 01 Jan 58. Articles of War (Sec 34 to 80) Sections 34to 76 define Naval offences and prescribe maximum punishments which can be awarded for each offence (Sec 75 and 76 deals with 'attempt' and 'abetment' respectively of naval offences. Sec 77 deals with 'Civil Offences' which means offences which are triable by a court of ordinary criminal jurisdiction. Sections 78, 79 and 80 deals with 'Jurisdiction of the Navy Act'. RESTRICTION ON FUNDAMENTAL RIGHTS 1. Right to Form Associations. A person subject to naval law cannot, without the sanction of the Central Government: - (a) Be a member of, or be associated in any way with, any trade union, labour union, or political association. (b) Be a member of, or be associated with, any society, institution, association or Organisation that is not recognised as part of the armed forces, or is not of a purely social, recreational or religious nature. 2. Freedom of Speech. No person subject to naval law is allowed to attend or address any meeting, or take part in any demonstration, organised by anybody or persons for any political purposes, or for such other purposes as may be specified by the Central Government. 3. Communication to the Press. Naval personnel are forbidden, except with the previous permission of the Central Government, to communicate with the press, or publish or cause to be published, any book, letter or other document having a bearing on any army, naval or air force subject, or containing any fact or opinion calculated to embarrass the relations between the Government, the people and any foreign country. 4. Professional Practice. Section 19 of the Navy Act provides that no person subject to naval law is allowed to practice any profession, or carry on any occupation, trade or business without the previous sanction of the Chief of the Naval Staff. SERVICE PRIVILEGES 1. Immunity from attachment. Under Section 20 of the Navy Act, the arms, clothes, equipment, accoutrements or necessaries of any person in naval service cannot be seized, nor can his pay and allowances be attached under any process or direction, issued by any court or public servant, in respect of any claim, decree or order enforceable against him. Bank balances and other property not mentioned above can, however, be attached. 2. Immunity from Arrest for Debt. No person in the naval service is liable to be arrested for debt under process or direction, issued by any court or public servant. 3. Remedy of Aggrieved Persons. Section 23 of the Navy Act Regulations 235 to 241, Regulations for the Navy Part II (Statutory) provides that if any officer or seaman thinks that he has suffered any personal oppression, injustice,  43 or other ill-treatment at the hands of any superior officer, he may make a complaint in accordance with the Regulations for the Navy. 4. Priority of Hearing of Cases. (a) Civil or Revenue Cases. (i) On the presentation to any civil or revenue court, by or on behalf of any person in the naval service, of a certificate from the proper naval authority, of leave of absence having been granted to him, for the purpose of prosecuting or defending any suit or other proceeding, such court required to, on application of such person, arrange, so far as may be possible, for the hearing and final disposal of such suit or other proceeding within the period of leave so granted. (b) Criminal Cases. Under Section 24 of the Navy Act, ev